Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

Major goals of administration will be:

1. To manage the system’s various resources effectively and efficiently;
2. To provide professional advice and counsel to the Board and to advisory groups established by board action; and
3. To ensure effective learning programs by:

• Keeping abreast of current educational developments;
• Arranging for staff developments;
• Coordinating efforts to improve learning programs, facilities, equipment and materials; and
• Providing access to the decision-making process to staff, students, parents, and others.

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

Administrative and supervisory personnel shall have no financial interest, directly or indirectly, in supplying books, maps, school furniture, or apparatus for the schools or to act as agent for any author, publisher, bookseller, or dealer in school furniture or apparatus.¹

It shall be a misdemeanor for the Director of Schools to take any other contract under the Board, to perform any other service for additional compensation, to act as principal or teacher in any school, or to become the owner of a school warrant other than that allowed for his/her service as Director of Schools or as secretary to the Board.²

___________________________________

Legal References:

1. TCA 49-6-2003.
2. TCA 49-2-301 (g) (h).

Organizational Chart for Warren County Schools

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

The Director of Schools shall establish lines of authority, which shall be approved by the Board and shown on the system’s organizational chart.

All personnel are expected to keep the person to whom they are immediately responsible informed of their activities and shall refer matters requiring administrative action to the administrator to whom they are responsible. That administrator shall refer such matters to the next high administrative authority when necessary.

All personnel shall have the right to appeal any decision made by an administrative officer through grievance procedures established through board policy.

Lines of authority do not restrict the cooperative, sensible working together of all staff members at all levels. The established lines of authority represent direction of authority and responsibility and avenues for a two-way flow of ideas to improve the program and operations of the school system.

Issued Date:  06/18/13

Rescinds:  07/27/00

Issued:  11/01/95

 

The Director of Schools shall be the chief executive officer of the school system and shall have, under the direction of the Board, general supervision of all the public schools, personnel and departments of the school system. The Director is responsible for the management of the schools under the Board’s policies and is accountable to the Board.

The Director, at his/her discretion, may delegate any of his/her duties to other school personnel.

Issued Date:  06/18/13

Rescinds:  07/25/13

Issued:  11/01/95

 

When a vacancy occurs, the appointment of a Director of Schools is a function of the Board.¹ The Board is responsible for finding the person it believes can most effectively translate into action the policies of the Board and the goals of the community and the professional staff.

The Board may employ a consultant to advise and assist the Board in the search and selection process. However, final selection shall rest with the Board after a thorough consideration of qualified applicants. An interim director of schools appointed during the time of a search shall not become a candidate unless the Board expressly permits such inclusion in the selection procedures. A board member may not apply for or in any other way be considered for the position of director of schools.²

Prior to conducting a search to fill the position, the Board shall initially develop the following:³

1.  A job description

 2.  A time line

 3.  A process for accepting and reviewing applications

      A.  Advertise job opening in the news media and on the Internet

      B. Review applications for minimum Tennessee Code requirements

  4. Candidates shall be interviewed by the Board in an open session. Only board members will be allowed to ask questions during the interview.

  5.  At the conclusion of the interview process, the Board may select a candidate to offer employment as Director of Schools or may decide to re-post the position and accept additional applications and/or conduct additional interviews.

   6.  The Board will attempt to select a director by unanimous vote, but a two-thirds vote of the membership of the board shall be required for the appointment of a Director of Schools.

__________________________________

Legal References:

1.  TCA 49-2-203 (a) (15) (A)
2.  TCA 49-2-203 (a) (1) (D)
3.  TCA 49-2-203 (a) (a5) (F)

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

The Director’s duties shall be as follows¹:

1. To act for the Board in seeing that all laws relating to the schools are faithfully executed;
2.  To attend all meetings of the Board and to serve as a member of the Executive Committee without additional compensation;
3.  To keep a complete and accurate record of the proceedings of all meetings and of its official acts;
4.  To keep a detailed and accurate account of all receipts and disbursements of the public school funds;
5.  To make such recommendations to the Board as he/she deems for the best interest of the public schools, but in no case shall he/she have a vote;
6.  To have general supervision of all schools, visit the schools from time to time, and advise members of the Board as to their condition and means for improvement;  To require the use of the state course of study and the system of promoting students in accordance with the Commissioner of Education;
7.  To sign all certificates and diplomas of students who complete the courses of study;
8.  To report to the Board all employees in the schools and recommend their salaries, and to report all teachers elected and their salaries to the Commissioner of Education;  To assign teachers and other employees in the best interests of the schools, under Board policy;
9.  To require all teachers to submit their certificates to teach, and to keep a complete record of same;
10.  To file all contracts entered into with all employees of the Board;
11.  To make quarterly a written report for the Board detailing all receipts and expenditures of the public school funds and submit it to the local funding body;
12.  To make reports to the Commissioner of Education when requested by him; and make a full and complete report on forms furnished by the Commissioner of Education on or before the fifteenth day of July, annually, for the year ending the thirtieth day of June preceding;
13. To prepare, annually, with the chairman of the Board, a budget for the schools in the system, to submit the same to the Board for its approval, and to present it to the local funding body for adoption;
14. To give his/her full time and attention to the duties of his/her position as Director;
15. To deliver to his/her successor all records and official papers belonging to said position;
16. To file with the Commissioner of Education a copy of the budget adopted by the local funding body within the (10) days after its adoption;
17. To grant any employee access at any reasonable time to his/her personnel file and to provide a copy of documents upon payment of reasonable compensation;
18. To establish a procedure whereby an updated copy of the Rules, Regulations, and Minimum Standards of the State Board of Education are kept on file in each school library during normal school hours;
19. To ensure appropriate implementation of all Board policies; and
20. To perform such other official duties as may be prescribed by law.

The Director’s duties and responsibilities regarding individual schools shall be as follows:

1.  To furnish each principal with a copy of the manual for internal accounting and the necessary training and assistance to adequately use it;
2.  To see that all recommendations of the annual audit are carried out by the principal;
3.  To accomplish an orderly transfer of a school’s financial records between an outgoing and an incoming principal;
4.  To receive, review, and permanently file all internal accounting reports submitted by the principals and report any irregularities to the Board;
5. To take action to encourage the prompt submission of all reports herein described; and
6. To be familiar with and ensure appropriate implementation of all Board policies.

______________________________

Legal Reference:

1.  TCA 49-2-301 (f).

Issued Date:  06/18/13

Rescinds:  07/27/00

Issued:  11/01/95

 

The Director of Schools shall be compensated at a rate set by the contract. Such compensation shall be commensurate with his/her education experience and academic preparation.

The Director of Schools shall be entitled to the same employee benefits as professional employees of the school system only when specifically for by the law.

The Director of Schools shall receive reimbursement for expenses incurred in travel on behalf of the school system at the rate prescribed by the Board for all employees.

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

The Director of Schools shall stay abreast of educational trends by exploring new ideas and programs that may be used to the advantage of the school system. Funds shall be budgeted for this purpose.

Issued Date:  05/23/13

Rescinds:  03/28/08

Issued:  11/01/95

 

Through an annual evaluation of the Director of Schools,¹ the Board will strive to accomplish the following:

1. Clarify the role of the Director of Schools according to a job description as agreed upon by the Board and the Director.
2. Develop harmonious working relationships between the Board and the Director.
3. Develop improvements in the administrative leadership of the school system.

The Board will develop, with the Director, a set of performance objectives based on the needs of the system. The performance of the Director will be reviewed in accordance with these specified goals.

At a time in April agreed upon by the Board and the Director, the Board will conduct the annual² evaluation of the Director in order to review the Director’s performance and determine what action should be taken on his/her contract.  During the May Board meeting, the results of the evaluation will be presented; the Board will review with the Director, the performance and progress toward the goals established; and will determine whether the Director’s contract will be signed or renewed.  The evaluation and proposed action on the Director’s contract shall be published as a specific, clearly stated item on the agenda for this meeting and shall be the first item on the agenda.³

The following guidelines will be used in the evaluation process:

1. The Director will know the standards upon which he/she will be evaluated and will be involved in the development of those standards. The plan shall include, but shall not be limited to, sections regarding job performance, student achievement, relations with staff and personnel, relationships with board members and relationships with the community.⁴
2. The evaluation will be a composite of the evaluation by individual board members, but the Board, as whole, will meet with the Director to discuss the composite evaluation.
3. The evaluation shall include a discussion of strengths as well as weaknesses.
4. Both the Board and Director will prepare for the evaluation; the Director will conduct a self-evaluation and board members will document the evidence in rating the Director’s performance.
5. All documentation will be supported by objective evidences.
6. Chairman of the Board will collect the evaluations and present to Human Resource committee.

________________________________

Legal References:

 1.  TRR/MS 052

 2. TCA Section 49-2-203(a)(14)(c).

 3. TCA Section 49-2-203(a)(14)(c).

  4.TCA Section 49-2-203(a)(14)(c).

Issued Date:  06/18/13

Rescinds:  07/27/00

Issued:  11/01/95

 

The Board shall be responsible for specifying its requirements and expectations of the Director of Schools and then hold the Director accountable by evaluating how well those requirements and expectations have been met. In turn, the Director shall be responsible for specifying requirements and expectations for all administrators who report to him/her and then holding each accountable by evaluating how well requirements and expectations have been met.

The Board will authorize all expenditures, approve the annual budget and determine policy. The decisions of the Board concerning these matters will guide the actions of the Director and his/her staff.

Issued Date:  06/18/13

Rescinds:  07/27/00

Issued:  11/01/95

 

The Director of Schools shall elect personnel to serve on the administrative staff. The Director shall delegate appropriate authority to each staff member’s competence and assignment.

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

Contracts for administrators and system-wide certificated personnel shall be based on the same annual term of two hundred (200) days for teachers plus twenty (20) days for each additional month assigned and scheduled by the Board.

All contracts shall provide:¹

1. A minimum of five (5) working days, to be used for in-service education;
2. One (1) day of vacation for each month employed; and
3. Four (4) days as designated by the Board and a six (6) hour parent/teacher conference.

The school calendar adopted by the Board each year shall become part of each employee’s contract.

____________________________________

Legal Reference:

1. TCA 49-6-3004.

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

All administrative and supervisory positions in the school system are established initially by the Board, by state law, or State Board Rules, Regulations, and Minimum Standards.

In each case, the Board will approve the broad purpose and function of the position in accord with state laws and state regulations, approve a statement of duties as recommended by the Director, and delegate to the Director the task of writing, or causing to be written, a job description for the position.

A copy of each job description shall be provided to the employee, the immediate supervisor and included in the employee’s personnel records. A copy of all job descriptions shall be maintained in the Director’s office. Job descriptions shall be used as guides in annual employee evaluations.

The Director shall maintain a comprehensive, coordinated set of job descriptions for all such positions so as to promote efficiency and economy in the staff’s operations.

QUALIFICATIONS

To be considered for certificated administrative or supervisory positions, the applicant must show the following qualifications:

1. Professional teaching certification; and
2. Administrative or supervisory certification and experience in accordance with state law and State Board Rules and Regulations in the appropriate area based on the minimum of a master’s degree

Non-certified administrative and supervisory personnel shall possess sufficient training and experience to perform the services required and such additional qualifications as the Board and Director shall determine.

Issued Date:  06/18/13

Rescinds:  07/27/00

Issued:  11/01/95

 

RECRUITMENT

The Director of Schools shall secure qualified persons to fill all certified positions. No person shall be considered for employment in any position until that person has filed an application for employment.

Vacancies will be advertised locally and through the closest placement offices. A deadline for receiving applications will be established and disseminated with the vacancy notice.         

HIRING

The Director of Schools shall employ personnel under state law and Board policy.¹ The Board will accept or reject nominations, but in the case of rejection, it is the duty of the Director to make another nomination.

ASSIGNMENT

The Director of Schools shall assign administrative and supervisory personnel at the regular April board meeting after considering recommendations from the principals.

SUPERVISION

Supervision of administrative and supervisory personnel shall be provided by the Director of Schools.

__________________________________

Legal Reference:

1. TCA 49-3-306 (5) (A) (iv).

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

The evaluation of performance and its effectiveness must be a cooperative and shared endeavor on the part of the Director and administrative and supervisory personnel.

The Board shall use the state-approved model for evaluating administrative and supervisory personnel.

The Director is responsible for ensuring that all administrative and supervisory personnel are evaluated.

Issued Date:  06/25/15

Rescind Date:  06/18/13

Issued:  11/01/95

 

When necessary to the efficient operation of the school system, an administrator or supervisor may be transferred at the discretion of the Director of Schools. Personnel will be informed prior to all transfers.

Any administrative and supervisory staff member desiring a change of assignment shall make such request to the Director on or before March¹.

__________________________________

Legal Reference:

1. TCA 49-5-510.

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

Administrative and supervisory personnel shall show evidence of continual professional growth by attendance at in-service programs and institutes, studying professional literature, meeting with other professionals for discussion, and otherwise keeping abreast of research in methodology, curriculum, and student growth and development.

Issued Date:  06/18/13

Rescinds:  11/01/95

Issued:  11/01/95

 

At each board meeting, the Director of Schools shall report the names of new personnel employed since the last meeting of the board of education.

Board members shall be made aware of all reports prepared by the Director’s office for transmittal to the local legislative body, the State Department of Education, or any federal agency.

Issued Date:  09/28/17

Rescinds:  06/18/13

Issued:  08/10/00

 

CONTENT STANDARDS

In order to take advantage of the opportunities the Internet provides, the Board authorizes the creation of school and/or district web pages on the Internet. Only those web pages maintained in accordance with Board policy and established procedures shall be recognized as official representations of the district or individual schools. All information on a school or district web page must accurately reflect the mission, goals, policies, program and activities of the school and district. The web page must have a purpose which falls within at least one of three categories:

1. Support of curriculum and instruction–intended to provide links to Internet resources for students, parents, and staff in the district;

2. Public information–intended to communicate information about the schools and district to students, staff, parents, community and the world at large; and

3. District technology support–intended to provide and respond to instructional and administrative technology needs of students and staff.

All material on a school web site shall be either original to the school, in the public domain or posted with the express permission of its rightful owner. This includes, but is not limited to, text, graphics, pictures, video, sounds, music, characters, logos and trademarks. Web page publications shall follow all applicable copyright laws and guidelines.

Web sites developed under contract for the school district or within the scope of employment by district employees are the properties of the school district.

PRIVACY STANDARDS

1. Because Internet publications are available to the entire world, special care shall be taken to protect the privacy of students and staff. Web pages may not include personally identifying information regarding a student¹ such as:  telephone numbers, addresses, names of other family members, names of friends, e-mail addresses, specific location of a student at any given time, grades or any other academic information. No confidential information shall be published on or linked to the web.
2. Student work may be published on web pages only with written consent of the student’s parent/guardian or the eligible student before each incident of publication. The authoring student shall also sign a copyright consent form.
3. Links to student e-mail accounts are prohibited.
4. Pictures of students may be included only under the following conditions:                

*  Individual student pictures may be published on the web site only with written consent of the student’s parent/guardian or eligible student.

*  Pictures of groups of students involved in a school-related activity may be published without consent; however, the students shall only be identified by the group name.

*  Students shall not be individually identified in pictures unless there is a special reason for doing so, such as recognition for receiving an award. In such cases, the student’s parent/guardian or eligible student must give written consent.

ADVERTISING/SPONSORSHIPS

Any use of advertising or sponsorships that appear on a school web site must be approved by the school web administrator, the principal or the director of schools/designee. Guidelines for approval shall be established by the director of schools/designee and must be consistent with the board’s policies and guidelines used in other school and district publications.

ADMINISTRATIVE PROCEDURES                                                     

The director of schools shall develop administrative procedures for development of web pages including content, quality and consistency standards and shall designate an individual(s) to be responsible for maintaining the official district web page and monitoring all district web page activity. A building principal shall make such designation for an individual school.

CONCERNS/COMPLAINTS

As with any instructional materials or publication used by or representing the school or district, the building principal or director of schools, respectively, is ultimately responsible for accuracy and appropriateness of the information made available on the web site. Concern about the content of any page(s) created by students or staff should be directed to the building principal or the director of schools’ office when related to the district web site. If the concern is not resolved, persons who wish to file a formal complaint shall submit a written request for reconsideration of instructional material.

ACCESSIBILITY STANDARDS AND STATEMENT

Warren County School District is committed to making its programs, services and facilities and information and communication technology accessible to everyone in accordance with Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act.  The District strives to take all appropriate steps to ensure that its communications with students, parents and members of the public with disabilities is as effective in its communications with non-disabled individuals.  To this end, Warren County Schools shall ensure that all website content and functionality conform to Web Content Accessibility Guidelines 2.0 and AA standards or equivalent guidelines. 

If you have trouble accessing our website, please let us know by contacting us by contacting us at (931) 668-4022 (voice call) or (931) 815-2703 (fax) attn: Director of Technology or Equity Coordinator so that we can resolve any potential accessibility issues and continue to improve our communications with everyone.

_________________________________

Legal Reference:

1. 20 U.S.C.A. 1232 g (a) (5) (A) (B)

Issued Date:  06/18/13

Rescinds:  08/10/00

Issued:  08/10/00

 

Electronic mail capability among board members and staff exists for the purpose of enhancing communication to better perform tasks associated with their positions and assignments. Therefore, all staff and board members who have access to the district network shall adhere to the following guidelines when sending or receiving messages via system wide-electronic mail (e-mail):

Because all computer hardware and software belong to the Board, all data including e-mail communications stored or transmitted on school system computers is subject to be monitored. Monitoring will be conducted the Director of Schools, Director of Technology or Board Designee.

1. Messages shall pertain to legitimate board/district business; e-mail shall not be used to circumvent requirements of the Open Meetings Act.²
2. Staff/board members will be asked to sign an application form for terms and conditions for Use of the Internet. Staff/board members shall not reveal their passwords to others in the network or to anyone outside of it. If anyone has reason to believe that a password has been lost or stolen or that e-mail has been accessed by someone without authorization, he/she shall contact the Director of Technology immediately.
3. It is the responsibility of the sender not to violate copyright laws.   
4. Messages shall not be sent that contain material that may be defined by a reasonable person as obscene or that are racist, sexist or promote illegal or unethical activity.
5. Web-based e-mail (example:  Hotmail) is not allowed to be used by students on the campus of any Warren County School. Warren County Schools approves the use of only filtered web-based e-mail (example: Gaggle.net).

Any usage contrary to the above shall be reported immediately to the Director of Schools or Director of Technology and may result in the suspension and/or revocation of system access or if deemed necessary, appropriate disciplinary action may be taken.

__________________________________

Legal References:

1. TCA 10-7-512
2. TCA 8-44-102

Descriptor Code:  CR

Issued Date:  07/26/16

Rescinds:  07/25/13

Original Issued:  08/24/06

 

CPR, EMERGENCY FIRST AID AND AED CERTIFICATION

Each school in the district should have at least one (1), preferably more, persons who are currently certified by the American Red Cross or another qualified certifying agency approved by the department of education, as qualified to administer emergency first aid and cardiopulmonary resuscitation (CPR).²

Those who may be certified in use of the emergency first aid, CPR and AED include Safety Team Members, Coaches, Athletic Directors, Physical Education/Health Teachers, School Health Nurses and School Resource Officers. Training and documentation of training will be the responsibility of the Health Services Director for Warren County Schools Health Services. 

AED

An AED in the school setting may save lives through appropriate use by trained laypersons.  It is important to identify the population in the school setting for whom an AED may be beneficial; the personnel to be trained should be those staff members who will have the most contact with this target population.  The identified populations for whom and AED may be beneficial include: students, adults attending any public events held at the school, and school staff.

Any school that receives an AED shall comply with all provisions of Tennessee law relative to training, establishment of a written plan, notification, maintenance and testing.¹

TRAINING FOR ALL STAFF AND ANNUAL CPR/AED DRILL

All schools having one (1) or more AEDs shall schedule annual AED training for all school personnel which shall teach the use of AEDs, inform school personnel of the locations of AEDs, inform school personnel of the school’s response plan and inform school personnel of the members of the school’s response team.² 

Each such school shall also conduct an annual CPR and AED drill for school personnel to practice the use of these life saving measures and to evaluate the school’s preparedness in the event of a sudden cardiac arrest. Training shall be aligned with Project ADAM guidelines for Heart Safe Schools, and the American Heart Association guidelines for Cardiopulmonary Resuscitation and Emergency Cardiovascular Care.³ 

TRAINING FOR STUDENTS

All students should participate in an introductory CPR instruction within the lifetime wellness curriculum at least once during their attendance in junior or senior high school.⁴  Students need not receive instruction to become fully certified in CPR through the wellness class. However, they should learn techniques and practice the psychomotor skills associated with performing CPR. The program of instruction on CPR shall include instruction on the use of an AED.  The annual CPR and AED drill shall be also be utilized to make students aware of the steps that must be taken if an event should occur that requires the use of an AED.⁵

LOCATION, PLAN, MAINTENANCE AND RECORDING OF AED DEVICE

The location of an AED in the school is also important. It should be easily accessible during sporting events and all other school related events held at the school in addition to being accessible during the school day for staff and students.  The first AED in each school shall be placed in a location that may be accessed readily from any area of the school, which may include those areas of the school that are used for physical education or activity.  Subsequently, additional AEDs shall be placed in locations that are accessible during emergency situations.  AEDs shall not be placed in an office that is not accessible to any person who might need to use the AED or in any location that is locked during times that students, parents or school employees are present at school or school events.⁶

Any AED within the Warren County School System must be registered with the Warren County EMS Coordinator.⁴ As required by law, a plan for training and use will also be submitted.  Dr. Bryan Chastain will serve as the Medical Director for the plan, as long as the submitted plan follows policy and procedure outlined in this document.

Maintenance of the AED’s will be the responsibility of the School and Principal designee in which the AED is housed.  The maintenance reports should be turned in annually to the Health Services office.  The Health Services Director for Warren County School Health Services will be the coordinator of all AEDs in the school system.

Each time the AED is used, the person using the AED must complete a utilization report as required by law.⁵ This is a legal requirement that must be met.  The report will be submitted to the Warren County Schools Health Services office, and will be forwarded to the Medical Director and Warren County EMS Coordinator once it has been reviewed.  School Health Services will be responsible for tracking overall utilization and maintenance of AED’s in the Warren County School System.

MISUSE OR ABUSE OF AED DEVICE

Misuse or abuse of any AED device on school property by a student is disorderly conduct and the student shall be subject to disciplinary action.⁶

____________________________________

Legal References:

1. TCA 49-2-122 (b); TCA 68-140-404
2. TCA 49-5-414
3. TCA 49-2-122
4. TCA 49-6-1208
5. TCA 49-6-1208
6. TCA 49-2-122
7. TCA 49-2-122 (c)
8. TCA 68-140-404
9. TCA 49-2-122(g)

Issued Date:  06/18/13

Rescinds:  08/24/06

Issued:  08/24/06

 

If the Board determines that it is in the best interest of the school district, application may be made to the commissioner of education for a waiver of any state board rule or regulation that inhibits or hinders the Board's ability to implement programs designed to improve student achievement.¹  However, the Board will not seek a waiver from those rules and regulations that are specifically excluded by state law.

Further, the Board may request from the Commissioner of Education a waiver of state law, rule or regulation from maximum class sizes in the event a natural disaster has caused displaced students to become enrolled in the school district.²

___________________________________

Legal References:

1. Public Acts, 2006, Public Chapter 727

2. Public Acts, 2006, Public Chapter 579