Issued Date: 09/28/17
In order to take advantage of the opportunities the Internet provides, the Board authorizes the creation of school and/or district web pages on the Internet. Only those web pages maintained in accordance with Board policy and established procedures shall be recognized as official representations of the district or individual schools. All information on a school or district web page must accurately reflect the mission, goals, policies, program and activities of the school and district. The web page must have a purpose which falls within at least one of three categories:
1. Support of curriculum and instruction–intended to provide links to Internet resources for students, parents, and staff in the district;
2. Public information–intended to communicate information about the schools and district to students, staff, parents, community and the world at large; and
3. District technology support–intended to provide and respond to instructional and administrative technology needs of students and staff.
All material on a school web site shall be either original to the school, in the public domain or posted with the express permission of its rightful owner. This includes, but is not limited to, text, graphics, pictures, video, sounds, music, characters, logos and trademarks. Web page publications shall follow all applicable copyright laws and guidelines.
Web sites developed under contract for the school district or within the scope of employment by district employees are the properties of the school district.
- Because Internet publications are available to the entire world, special care shall be taken to protect the privacy of students and staff. Web pages may not include personally identifying information regarding a student1 such as: telephone numbers, addresses, names of other family members, names of friends, e-mail addresses, specific location of a student at any given time, grades or any other academic information. No confidential information shall be published on or linked to the web.
- Student work may be published on web pages only with written consent of the student’s parent/guardian or the eligible student before each incident of publication. The authoring student shall also sign a copyright consent form.
- Links to student e-mail accounts are prohibited.
- Pictures of students may be included only under the following conditions:
* Individual student pictures may be published on the web site only with written consent of the student’s parent/guardian or eligible student.
* Pictures of groups of students involved in a school-related activity may be published without consent; however, the students shall only be identified by the group name.
* Students shall not be individually identified in pictures unless there is a special reason for doing so, such as recognition for receiving an award. In such cases, the student’s parent/guardian or eligible student must give written consent.
Any use of advertising or sponsorships that appear on a school web site must be approved by the school web administrator, the principal or the director of schools/designee. Guidelines for approval shall be established by the director of schools/designee and must be consistent with the board’s policies and guidelines used in other school and district publications.
The director of schools shall develop administrative procedures for development of web pages including content, quality and consistency standards and shall designate an individual(s) to be responsible for maintaining the official district web page and monitoring all district web page activity. A building principal shall make such designation for an individual school.
As with any instructional materials or publication used by or representing the school or district, the building principal or director of schools, respectively, is ultimately responsible for accuracy and appropriateness of the information made available on the web site. Concern about the content of any page(s) created by students or staff should be directed to the building principal or the director of schools’ office when related to the district web site. If the concern is not resolved, persons who wish to file a formal complaint shall submit a written request for reconsideration of instructional material.
ACCESSIBILITY STANDARDS AND STATEMENT
Warren County School District is committed to making its programs, services and facilities and information and communication technology accessible to everyone in accordance with Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act. The District strives to take all appropriate steps to ensure that its communications with students, parents and members of the public with disabilities is as effective in its communications with non-disabled individuals. To this end, Warren County Schools shall ensure that all website content and functionality conform to Web Content Accessibility Guidelines 2.0 and AA standards or equivalent guidelines.
If you have trouble accessing our website, please let us know by contacting us by contacting us at (931) 668-4022 (voice call) or (931) 815-2703 (fax) attn: Director of Technology or Equity Coordinator so that we can resolve any potential accessibility issues and continue to improve our communications with everyone.
- 20 U.S.C.A. 1232 g (a) (5) (A) (B)