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Warren County Schools, TN

 "One Team, One Goal, High Levels of Learning for All"

No. 10 Section J Students

Alcohol Policy

A written recommendation from the Student Discipline board was presented regarding alcohol violations. Motion by Mr. Holmes, seconded by Mr. Lee to approve the alcohol policy with the stipulation that it is to be included in the student handbook. Motion carries. The effective date of the alcohol policy will be effective 2011-2012.

WARREN COUNTY SCHOOL BOARD COMMISSIONERS

WARREN COUNTY SCHOOL’S ADMINISTRATIVE OFFICES

THURSDAY, DECEMBER 16, 2010     

PAGE SIX

Student use, possession, distribution, sale, or being under the influence of alcohol on any school grounds or at any school function (home or away) is strictly prohibited. On first offense, the student will be suspended and sent to the next Discipline Board where the minimum penalty for violation of this policy will be placement to the Alternative School for a minimum of 45 instructional days or until the end of the grading period, whichever is greater and the loss of all privileges in the Warren County School System. The second and all subsequent violations of this policy will result in the assignment to the Alternative School for one calendar year with reviews to be held at semester breaks to determine student progress and placement and the loss of all privileges in the Warren County School System.

Being under the influence of illegal drugs will also be included with the above alcohol policy since it is not addressed under the zero tolerance.

JA - Student Goals And Objectives

Issued Date:  07/26/12

Rescinds:  11/01/95

Issued:  11/01/95

 

In order to establish an environment conducive to learning for each student, the Board establishes the following goals:

  1. To assure all students the same educational opportunities regardless of race, color, creed, religion, ethnic origin, sex or disabilities;1
  2. To protect and observe the legal rights of students;
  3. To enhance the self-image of each student by helping him/her feel respected and worthy through a learning environment which provides positive encouragement from frequent success;
  4. To provide an environment of reality in which student can learn personal and civic responsibility for their actions through meaningful experiences as school citizens;
  5. To deal with students in matters of discipline in a fair and constructive manner;
  6. To provide for the safety, health and welfare of students; and
  7. To promote faithful attendance and good work.

______________________________

Legal Reference: 

  1. Public Law 101-336; 42 U.S.C. 12101

JB - Attendance Policy

Issued Date: 9/27/18

Rescinds: 6/21/18

Original Issued: 11/01/95

Kindergarten through Grade Twelve

The Warren County Board of Education believes that attendance is a key factor in student achievement.  Students are expected to be present and punctual each day that school is in session.

The Director of Attendance shall oversee the entire attendance program, which shall include1:
•    All accounting and reporting procedures and their dissemination;
•    Alternative program options for students who severely fail to meet minimum attendance requirements;
•    Ensuring that all school age children attend school;
•    Providing documentation of enrollment status upon request for students applying for new or reinstatement of driver’s permit or license; and
•    Notifying the Tennessee Department of Safety whenever a student with a driver’s permit or license withdraws from school or fails to meet the minimum requirements prescribed by law.2

The principal shall be responsible for ensuring that:
•    Attendance is checked and reported daily for each class;
•    Daily absentee sheets contain sign in/sign out sheets and indicate students present or absent for the majority of the day;
•    All student’s absences are verified;
•    Written excuses are submitted for absences and tardiness; If necessary, verification is required from an official or other source to justify absences;
•    System-wide procedures for accounting and reporting are followed.

Student attendance records shall be given the same level of confidentiality as other student records.  Only authorized school officials with legitimate educational purposes may have access to student information without the consent of the student or parent/guardian except as otherwise required or permitted by law for purposes of reporting truancy.3

Absences shall be classified as either excused or unexcused as determined by the principal or his/her designee in grades K-12.  

Excused Absences (K-12)4

1. Personal Illness/Injury/Hospitalization
A note from the student's parent or guardian shall be required upon the student's returning to school.  The note should include the reason(s) for and the date(s) of the absence(s).  Upon returning to school, a student has three (3) school days in which to submit a note.  After the time period has elapsed, the absence(s) shall become unexcused.

The school may accept a written note from a parent or guardian verifying a student’s illness for up to a total of five (5) accumulated days during the school year.  However, if a student is absent due to his or her personal illness for more than a total of five (5) accumulated days, a doctor's note specifying inclusive dates for the illness must be submitted in order for any subsequent illness-related absences to be excused. The Principal of the school has the right to accept or deny parent or guardian notes over the five-day limit.    

2.  Illness of Immediate Family Member     
A doctor's statement may be required after three (3) days.

3.  Deaths
In the family - - One day will be excused.  Additional days will be excused at the discretion of the principal/designee.
Of others - - The principal/designee may approve as an excused absence with appropriate documentation.

4.  Dental, Medical, and Counseling Appointments

We strongly urge that these appointments be scheduled after school.  However, if these appointments are during school hours, a doctor's or counselor's verification will be required, and reasonable travel time to and from the office will be allowed.  Full days for dental and medical appointments will rarely be excused.    
        
5.  Extreme Weather Conditions

6.  Religious Observances5

Any student who misses a class or day of school because of the observance of a day set aside as sacred by a recognized religious denomination of which the student is a member or adherent, where such religion calls for a special observance of such day, shall have the absence from that school day or class excused and shall be entitled to make up any school work missed without the imposition of any penalty because of the absence.    

7.  Required Court Appearance

Written verification of the student's required appearance and the time involved must be submitted upon the student's returning to school.  These excuses must be obtained in the clerk's office of that particular court.  The office closes at 4:00 p.m.

8.  Extenuating Circumstances

A student's absence due to circumstances, which, in the judgment of the principal, constitute good and sufficient cause of absence from school, may be excused with proper documentation.

9. Visitation with a parent or legal custodian upon deployment, return and leave11
 
If a student’s parent or legal guardian is a member of the United States armed forces, including a member of a state national guard or a reserve component called to federal active duty, the principal shall give the student:

i.    An excused absence for one (1) day when the member is deployed;

ii.    An additional excused absence for one (1) day when the service member returns from deployment;

iii.    Excused absences for up to ten (10) days for visitation when the member is granted rest and recuperation leave and is stationed out of the country; and

iv.    Excused absences for up to ten (10) days cumulatively within the school year for visitation during the member’s deployment cycle.  The student shall provide documentation to the school as proof of the service member’s deployment.11

 10. Period of Hospital or Homebound Instruction- If a student is unable to attend regular classes because of illness, injury or pregnancy and if the student has participated in a program of hospital or homebound instruction administered or approved by the LEA, then the student is excused from the regular classroom during the period of the hospital or homebound instruction.

Please contact the homebound coordinator to inquire as to eligibility and procedures for homebound at Warren County Schools Central Office (931) 668-4022 ext. 230.

Procedure for Principal Excused Absences

A principal may excuse a student from school attendance to participate in a non-school sponsored extracurricular activity if the following conditions are met:

i.    The student provides documentation to the school as proof of the student’s participation in the non-school-sponsored extracurricular activity; and
ii.    The student’s parent, custodian, or other person with legal custody or control of the student, prior to the extracurricular activity, submits to the principal or the principal’s designee a written request for the excused absence.  The written request shall be submitted no later than seven (7) business days prior to the student’s absence.
iii.    The principal or principal’s designee approves, in writing, the student’s participation in the non-school sponsored extracurricular activity.

The principal may limit the number and duration of the non-school sponsored extra-curricular activities for which excused absences may be grated to a student during the school year. Principal excused absences are limited to no more than ten (10) absences per student per school year. 3

Documenting Excused Absences
All students are required to turn in to their teacher or the attendance secretary at the school any note from a doctor, health official, funeral director, etc. in order for the absence to be considered excused.  Any discrepancy will be decided by the Director of Attendance and/or the Principal of the school. 

Unexcused Absences (K-12)

An unexcused absence from any class, study hall, or any activity during the school day for which the student is scheduled constitutes truancy.  Any absence without written documentation is automatically unexcused. Teachers are not required to furnish make-up work opportunities for students when their absence is unexcused.

Out-of-school suspension days are unexcused, but excused for the purpose of completing all assigned work or tests recorded for students not absent on those days.

State Mandated Tests/End of Course Exams
Students who are absent the date of a scheduled state mandated test must complete said test upon return to school if within the state testing window. Students who do not complete the scheduled state mandated test shall receive a zero on the state mandated test which shall be averaged into their final grade.

Procedures for Making-Up Work Missed Due to Absence
If an absence is excused, the academic work missed may be made up within five (5) days of returning to school from the excused absence. It is the sole responsibility of the student to consult with a teacher whose class he/she has missed to determine what make-up work is necessary.  The teacher is not responsible for asking a student for such work.  Failure of the student to initiate a request for make-up work will result in a lost opportunity for credit for missed work.

In cases of prolonged illness, teachers will set a reasonable time limit for the completion of the work.

School Sponsored/ Activities (Student counted as present)6
Students participating in school sponsored activities whether on or off campus shall not be counted absent.  Whenever possible, students should request make-up work before missing class for school sponsored activities.  In order to qualify as “school sponsored,” the activity must be school-planned, school directed, and teacher supervised.  Mass exodus or early dismissal or late arrival of all students or any segment of students shall not be permitted for any reason except for emergencies such as inclement weather or other unavoidable situations, unless instruction time is made up in full.

Student Pages Students serving as pages for the general assembly during the school year may be granted excused absences for day or days missed while serving as pages.  Approval or disapproval shall be at the discretion of the principal of the school in which they are enrolled.  If the absences are approved, the student shall be credited as present.6

School Related Activities including college visits (Student may be counted as excused/absent)
School related activities are those activities which are associated with the school but are not school sponsored activities by definition and are approved activities (i.e. 4-H, Youth Leadership, etc.). For high school students, college visits may be considered school related activities as set out in the high school student handbook.  

School Related Activities-Students involved in school related activities may obtain an excused absence at Principal’s discretion by following the procedure for Principal Excused absences.  

Postsecondary school visits Postsecondary school visits may be beneficial to a student’s understanding of and preparation for postsecondary opportunities. However, such visits are not required of any student. Parents and guardians have the sole responsibility for facilitating school visits and ensuring the safety of students during the visit. High school students participating in postsecondary school visits may be counted present on the day of the postsecondary visit if the following conditions are met;
a)    Prior specific notice is given by the parent or guardian;
b)    Documentation from the postsecondary school is provided within 3 days of student’s return to school; and
c)    Students complete all assigned school worked missed during the day of the visit.

Only the day of the postsecondary visit may be counted as present.  Students will not be counted present during travel and/or other associated days.  Postsecondary school visits are limited to high school students who may counted present for no more than six (6)  visit days per school year.   

Tardies (K-12)
Being on time to school and class is essential for optimum teaching, learning, and earning promotion to the next grade.  When a student is tardy, he/she disrupts this process for others and loses important learning time for himself/herself.  School bus transportation is provided free of charge to students of Warren County.  For this reason, tardies related to car problems, traffic, oversleeping, etc., are not valid reasons for tardiness.  To receive an excused tardy when late to school, the student must have either:

      a) A doctor's statement
      b) An official court notice
      c) A parent with student or a telephone call from the parent and approval by
          Administration.  (Personal illness will be excused.)

Students accumulating five (5) unexcused days absent due to tardies (which also includes early release before the close of a school day) will be turned in by name as truant to the Director of Attendance who will notify the parent in writing of their unlawful absence from school.

                                                               Perfect Attendance
K-8
To be eligible for perfect attendance, a student must be in attendance for a length of time equal to the state's minimum hourly requirement for a school day and be considered “present” for the day.  To have perfect attendance a student’s attendance record must indicate that the actual days absent at year’s end is .49 or below or less than 210 minutes away from school for the entire year. Students who sign in late and check out early will accumulate time and when this time reaches 211 minutes the student will be considered absent one day.

High School

Please see the High School Handbook for High School Perfect Attendance Policy

Students that have a perfect attendance record for thirteen years will be awarded a plaque from the Director of Schools and the Board of School Commissioners.
 
Credit/Promotion Denial
Credit/promotion denial determinations may include student attendance.  However, student attendance may not be the sole criterion.12  If attendance is a factor, prior to credit/promotion denial, the following shall occur:

1.    Parents and students shall be advised if a student is in danger of credit/promotion denial due to excessive absenteeism.
2.    Procedures in due process are available to the student when credit or promotion is denied.

Truancy

General
Annually, the Director of Schools or designee shall provide written notice to parent(s) or guardian(s) that attendance at school is required by law.

Students shall be present at least fifty percent (50%) of the scheduled school day in order to be counted present.  Students receiving special education services may attend part-time days, alternating days, or for a specific amount of time as indicated in their Individualized Education Plan and shall be considered present for school attendance purposes. 8

If a student is required to participate in a remedial instruction program outside of the regular school day where there is no cost to the parent(s) and the school system provides transportation, unexcused absences from these programs shall be reported in the same manner.9

Students who are absent three (3) days without adequate excuse shall be reported to the director of schools/ designee who will, in turn, provide written notice to the parent(s)/guardian(s) of the student’s absence.  If a parent does not provide documentation excusing the absence within three days of return to school or request an attendance hearing, then the Director of Schools shall implement the progressive truancy intervention plan described below prior to referral to juvenile court.

Progressive Truancy Intervention Plan10

Students with three (3) unexcused absences shall be subject to the progressive truancy intervention framework outlined below.

Tier 1

1.    A conference with the student and the student’s parent/guardian;
2.    An attendance contract, based on the conference, signed by the student, the parent/guardian, and an attendance officer.  The contract shall include:
a.    A specific description of the school’s attendance expectations for the student;
b.    The period for which the contract is effective; and
c.    Penalties for additional absences and alleged school offenses, including additional disciplinary action and potential referral to juvenile court; and
3.    Regularly scheduled follow-up meetings to discuss the student’s progress.

If the student accumulates additional unexcused absences in violation of the attendance contract, he/she shall be subject to the additional intervention tiers.

Tier II

An individualized assessment by a school employee of the reasons a student has been absent from school.  This may result in referral to counseling, community-based services or other services to address the student’s attendance problems.  Students will be considered in Tier II after the 4th unexcused absence or violation of Tier I attendance contract.

Tier III

A more intensive individualized assessment by a school employee of the reasons a student has been absent from school.  Students in Tier III will be referred to Truancy Board. The Truancy Review board shall consist of the Director of Attendance, Youth Services Officer(s), and a representative from the Department of Children Services.

This review board shall be a fact finding and problem solving session for the student.  Each parent is welcomed at this meeting but one parent/guardian must attend this meeting with the student.

Attendance Tier III students may also be referred to counseling, community-based services or other services to address the student’s attendance problems in an age appropriate manner.  Students will be considered in Tier III after the 5th unexcused absence or violation of Tier I attendance contract.

Failure to attend Truancy Board and/or participate in other services, or additional unexcused absences after entering Tier III will constitute evidence that the student’s parent/guardian is unwilling to cooperate in the progressive truancy intervention plan and that the plan has been unsuccessful to meaningfully address the student’s school attendance.  Failure of the Tier III plan will result in issuance of a citation to Juvenile Court.  The Court will be provided a report of all interventions that have been provided to support the student.

Students with excessive (more than 5) unexcused absences or those in danger of credit/promotion denial shall have the opportunity to appeal to an attendance hearing committee appointed by the principal.  If the student chooses to appeal, the student or his/her parent(s)/guardian(s) shall be provided written or actual notice of the appeal hearing and shall be given the opportunity to address the committee.  The committee will conduct a hearing to determine if any extenuating circumstances exist or to determine if the student has met attendance requirements that will allow him/her to pass the course or be promoted.  Upon notification of the attendance committee decision, the principal shall send written notification to the director of schools/designee and the parent(s)/guardian(s) of any action taken regarding the excessive unexcused absences.  The notification shall advise parents/guardian(s) of their right to appeal such action within two(2) school days to the director of schools/designee.

The appeal shall be heard no later than ten (10) school days after the request for appeal is received.

Within five (5) school days of the director of schools/designee rendering a decision, the student’s parent(s)/guardian(s) may request a hearing by the board, and the board shall review the record.  Following the review, the board may affirm or overturn the decision of the director of schools/designee.  The action of the board shall be final.

The director of schools/designee shall ensure that this policy is posted in each school building and disseminated to all students, parents, teachers, and administrative staff.

Noncompliance with State of Tennessee Driver’s License Law2
Any student missing ten (10) consecutive or fifteen (15) total unexcused days of school during any semester or fails to pass three full units subjects in a single semester renders himself/herself ineligible to retain or receive a driver’s license if of such age.  The Director of Attendance shall be responsible for notifying in writing the Director of Schools and the parent/guardian of the student and the Department of Safety of any action taken by the school.

The Warren County Schools Disciplinary Board will offer any student in violation of Driver’s License law the right to appeal in writing the suspension or revocation of the student’s driver’s license.  This board will determine if any extenuating circumstances exist or verify that the student has all requirements that will allow him/her to retain or obtain the driver’s permit or license.

Any administrative decision regarding attendance may be appealed initially to the Director of Schools and ultimately to the board.  The appeal shall be made in writing to the Director or Schools within five (5) school days following the action or the report of the action, whichever is later.

In order to qualify for reclaiming a driver’s permit or license the student must attend school as prescribed by law and make a passing grade in at least three (3) full unit subjects or their equivalency at the conclusion of a subsequent grading period.
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Legal References
1    TCA 49-6-3001 et seq                                                                             
2    TCA 49-6-3019
3    State Board of Education School Attendance Policy 4.100                
4    TCA 49-6-3018

Compulsory Attendance Ages
Children between the ages of six (6) and seventeen (17) years, both inclusive, must attend a public or private school. However, children less than six (6) years old and the child’s parent, guardian or other person having control of the child, are also subject to compulsory attendance when the child has been enrolled in a public school; provided, that a child may be withdrawn within six (6) weeks of initial enrollment without penalty.

Any parent, guardian, or other person who has control of a child, and who violates compulsory attendance laws commits educational neglect, which is a Class C misdemeanor.  Each day’s unlawful absence constitutes a separate offense. 14

Application for Deferral in Required Attendance

A parent/guardian who believes that their child is not ready to attend school at the designated age of mandatory attendance may make application to the principal of the public school, which the child would attend for a one (1) semester or one-year deferral in required attendance.  Any such deferral shall be reported to the Director of Schools by the principal.  Under certain circumstances the Board may temporarily excuse students from complying with the provisions of the compulsory attendance law.

Age Requirements for Kindergarten and Pre-K

Any child residing within the state, five (5) years of age on or before August 15 of the current school year, who makes application for admission, shall be enrolled in the school designated by the Board.
Please see Voluntary Pre-K Attendance Policy JBA for attendance requirements,

A child entering kindergarten shall be no less than five (5) years of age on or before August 15 of the current school term.  No child shall be eligible to enter first grade without having attended an approved kindergarten program.

A child entering a special education program shall be no less than three (3) years of age, except as authorized through a contractual arrangement with early intervention agencies.

A person eighteen (18) years of age or older who applies for admission must have the application approved by the Principal and Director of Schools when:

1.    He/She fails to enroll within thirty (30) calendar days after school officially starts or
2.    He/She has dropped out of school and wants to re-enter.

The compulsory attendance law shall not apply to the following:

1.    The student who has received a diploma or other certificate of graduation;
2.    A student who is enrolled and making satisfactory progress in a course leading to a GED from a state approved institution or organization, or who has obtained such certificate.  Any institution or organization which enrolls a child who is under eighteen (18) years of age shall provide a report to the local board of education at least three (3) times each year relative to the progress of all such persons under eighteen (18) years of age.  If the local board of education determines any child under eighteen (18) years of age is not making satisfactory progress, then such child shall be subject to the compulsory attendance law of the State of Tennessee and required to enroll in a public or non-public school; or
3.    A student enrolled in a home school that has reached the age of seventeen (17).

Legal References

1.    TRR/MS 0520-01-03-.08(1)(a0 TCA 49-6-3006
2.    TCA 49-6-3107©
3.    TCA 10-7-504; 20 USCA S1232g
4.    TRR/MS 0520-01-02-17(10(c0
5.    TRR/MS 0520-01-03(15); TCA 49-6-2904(b)(5)
6.    TN Department of Education, State Membership and Attendance Procedures Manual (2017)
7.    TN Department of Education, State Membership and Attendance Procedures Manual (2017), TCA 49-6-3007; Public Acts of 2017, Chapter No. 379
8.    TN Department of Education, State Membership and Attendance Procedures Manual (2017)
9.    TCA 49-6-3021
10.    TCA 49-6-3007; Public Acts of 2017, Chapter No. 379
11.    TCA 49-6-3019
12.    TCA 49-2-203(b)(7)
13.    TRR/MS 0520-01-02-17
14.    Public Chapter 958 Section (a) and (b) TCA 49-6-3009

JBA - Voluntary Pre-K Attendance Policy

Issued Date:  08/24/17

Original Issued:  08/24/17

 

Young children’s growth and development is maximized through consistent participation in a high-quality environment.  Establishing consistent attendance routines in pre-K attendance will increase students’ chances of success in all future school experiences, K-12. 

Every effort will be made to ensure the child has access to a quality school program.  However, these spots are made available through a state grant based on student eligibility and are limited by funding.  Students who have more than five (5) days unexcused per month, or ten (10) days unexcused in a year, may be terminated from the program for failure to follow the attendance policy.

Required Procedure for chronic Pre-K student absences

If a child has four (4) or more consecutive absences, --- or four (4) or more absences within one (1) month --- the site-level administrator or his or her designee must contact the family and determine the child’s participation status.  The site-level administrator or his or her designee must document attempts to contact the family and the outcome of those attempts and/or communications.

If a child misses five (5) or more days in a three (3) –month period, the site-level administrator will contact the family to develop an attendance plan.

The attendance plan will be designed to help the family establish regular attendance or if necessary, to plan for alternative services.  The attendance plan will be developed b the family and appropriate school personnel, including, but not limited to: the child primary pre-k teacher;  the site-level administrator; the IEP team (if applicable); and additional staff serving the school and family, which may include a counselor, social worker, family support personnel, teacher assistant, or other school staff supporting the child and family.  The attendance plan must:

i. Identify the reasons for the absences;

ii. Include a specific plan and date for establishing regular attendance or alternative services that meet the child’s educational goals; and

iii.  Include documentation of services and student outcomes to determine effectiveness of the attendance plan.

The district shall not dismiss a student without first implementing an attendance plan, unless there are special circumstances to be considered, such as the family moving and being unreachable after multiple attempts by the district.  In these cases, the state VPK director may grant approval due to special circumstances. WCSD shall submit required dismissal documentation to the Department of Education’s VPK director for approval.

Once dismissal is approved, a waiting list applicant who meets eligibility determinations for the VPK program may fill the vacant position.  Future eligibility for the terminated child to re-enter the program will depend upon vacancies after a 30-day waiting period and a parent conference to establish a faithful, binding Home/School Compact.

Excused Absences: The following are acceptable reasons for excused absences:

  1. The child is hospitalized;
  2. The child is incapacitated due to a serious injury;
  3. The child contracts a communicable disease (virus or flu);
  4. The child has other ongoing health related ailments which temporarily prevent attendance (such as asthma);
  5. There is a death in the family;
  6. Limited medical/dental/therapy appointments (these should be made outside school hours unless absolutely necessary); and
  7. Other reasons approved by site-level administrator.

JBC - School Admissions

Issued Date:  07/26/12

Issued:  11/01/95

 

Any student entering school for the first time must present:

1.   A birth certificate or officially acceptable evidence of date of birth at the time of registration;1

2.   Evidence of a current medical examination.2 There shall be a complete medical examination of every student entering school for the first time. This applies to kindergarten, first grade and other  students for whom there is no health record;

3.   Evidence of state-required immunizations;3  

The name used on the records of a student entering school must be the same as that shown on the birth certificate unless evidence is presented that such name has been legally changed through a court as prescribed by law. If the parent does not have or cannot obtain a birth certificate, then the name used on the records of such student will be the same as that shown on documents which are acceptable to the school principal as proof of date of birth.

A child whose care, custody and support has been assign to a resident of the district by a power of attorney or order of the court shall be enrolled in school provided appropriate documentation has been filed with the district office.4

A student may transfer into the school system at any time during the year if his/her parent(s) or legal guardian moves his/her residence into the school system. Parents, guardians, or legal custodians of students who enter school who have been judged delinquent for an offense involving murder, rape, robbery, kidnapping, aggravated assault or reckless endangerment shall provide to the principal an abstract of record or other similar written information. This information shall be shared only with school employees who have responsibility for classroom instruction of the student. Such information is otherwise confidential and shall not be released to others except as required by law. The written notification shall not become a part of the students’ record.5

 ______________________________

Legal References:

  1. TCA 49-6-3008(b)
  2. TRR/MS 0520-1-3-.08(2)(a); TCA 49-6-5004(a)
  3. TCA 49-6-5001(c)
  4. TCA 49-6-3001(c)(6); TCA 37-1-131(a)(2)
  5. TCA 49-6-3051

JBCBA - Foreign Exchange Students

Issued Date:  07/26/12

Issued:  09/12/96

 

Any foreign student is eligible for acceptance into the foreign exchange student program, provided he/she is participating through any agency endorsed by the Council on Standards for International Educational Travel and is sponsored by an individual or organization.1  Before approval by the Board, the exchange program representative must make written application on behalf of the student in the local school serving the host family. No foreign exchange student shall be brought into the United States by the sponsor unless he/she has been accepted in writing as a student by the Director of Schools/designee of the school in which he/she is to be enrolled. The school may accept the student after determining the following:

  1. The student will have a sufficient command of the English language to enable them to participate in the general curriculum;
  2. Appropriate curriculum offerings can be provided for the student; and
  3. An overcrowded situation that will not be further aggravated.

Prior to enrolling a foreign student, the principal/designee shall require, in addition to a valid student visa, the following documentations:

  1. Citizenship;
  2. Birthdate;
  3. Health/immigration records;
  4. Custody (including phone number, name and address of person responsible for the student); and
  5. School records, including a transcript of academics (in English).

Admission requirements and all other considerations and expectations shall be the same for foreign students as for United States students. Students will be accepted only in grades 9-12.

Students must have had acceptable academic achievement in their native countries and must have been screened for maturity and ability to get the maximum benefit from an exchange program. Exchange students must have an adequate command of the English language and be able to function without special assistance in regular classes. The principal shall be responsible for assignment to the appropriate grade level.

Each school shall name a faculty member as a student representative to serve as a liaison between the school and exchange program agency and as an adviser to exchange students. The sponsoring individual/organization shall provide evidence to the school that the student will receive adequate financial support for the duration of his/her stay. Exchange students shall not be eligible for free or reduced-price lunches, nor shall schools hold fund-raising events to pay expenses incurred by exchange students.

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Legal Reference:

1.  22 CFR §514.13 (b).

JBCBAA - Homeless Students

Issued Date: 07/26/12

Issued:  05/22/03

 

In order to ensure that homeless students have equal access to the same free appropriate public education as provided to other students, the following shall apply:1

Homeless students are individuals who lack a fixed, regular and adequate nighttime residence and include the following:

1. Students who are sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; are living in motels, hotels, trailer parks or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement.

2. Students who have a primary nighttime residence that is a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings.

3. Students are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings.

4. Migratory students who meet one of the above described circumstances.

 ENROLLMENT/PLACEMENT

The district will consider the best interests of the student with parental involvement in determining whether the student should be enrolled in the school of origin or the school that non-homeless student who lives in the attendance area in which the homeless student is actually living are eligible to attend. To the extent feasible, and in accordance with the student's best interest, the student should continue his/her education in the school of origin, except when contrary to the wishes of the parent or guardian. If the student is unaccompanied by a parent or guardian, the homeless coordinator will consider the views of the student in deciding where the student shall be educated. The choice regarding placement shall be made regardless of whether the student lives with the homeless parents or has been temporarily placed elsewhere.

The school selected shall immediately enroll the homeless student, even if the student is unable to produce records normally required for enrollment, such as previous academic records, immunization records, proof of residency or other documentation. However, the district may require a parent or guardian of the student to submit contact information.

The district shall provide a written explanation, including a statement regarding the right to appeal, to the homeless student's parent/guardian, or to the homeless student if unaccompanied, if the district sends the student to a school other than the school of origin ("school of origin" is defined as the school that the student attended when permanently housed or the school in which the student was last enrolled) or other than a school requested by the parent or guardian. If a dispute arises over school selection or enrollment in a school, the student shall be immediately admitted to the school in which enrollment is sought, pending resolution of the dispute. The student or parent/guardian shall be referred to the district homeless coordinator, who will carry out the dispute resolution process as expeditiously as possible.

SERVICES

Each homeless student shall be provided services comparable to services offered to other students in the district including, but not limited to, transportation services; educational services for which the student meets eligibility criteria, such as educational programs for disadvantaged students, students with disabilities and gifted and talented students; vocational programs and technical education; school meals programs; preschool programs; before- and after-school care programs and programs for students with limited English proficiency. Homeless students will not be segregated in a separate school or in a separate program within a school based on the student's status as homeless.

TRANSPORTATION

In the event that it is in the best interest of the homeless student to attend the school of origin, transportation to and from school shall be provided at the request of the parent/guardian or, in the case of an unaccompanied student, the homeless coordinator. If the student's temporary housing is outside the district of the school of origin, the Warren County School District will work with the school of origin to agree on a method to apportion the responsibility and costs for transporting the student. If an agreement cannot be reached, the costs will be shared equally.

RECORDS

Any records ordinarily kept by the school, including immunization records, academic records, birth certificates, guardianship records and evaluations for special services or programs of each homeless child or youth shall be maintained so that appropriate services may be given the student, so that necessary referrals can be made and so that records may be transferred in a timely fashion when a homeless student enters a new school district. Copies of records shall be made available upon request to students or parents in accordance with the Family Educational Rights and Privacy Act.

COORDINATOR

The LEA shall support a homeless coordinator: The homeless coordinator shall inform school personnel, service providers and advocates working with homeless families of the duties of the district homeless coordinator. The homeless coordinator shall ensure that:

1. Homeless students are identified by school personnel and through coordination activities with other entities and agencies.

2. Homeless students enroll in, and have a full and equal opportunity to succeed in, schools in the district.

3. Homeless families and students receive educational services for which such families and students are eligible, including Head Start, Even Start and preschool programs administered by the district and referrals to health care services, dental services, mental health services and other appropriate services.

4. The parents or guardians of homeless students are informed of the educational and related opportunities available to their children and are provided with meaningful opportunities to participate in the education of their children.

5. Public notice of the educational rights of homeless students if disseminated where such students receive services, such as schools, family shelters and soup kitchens.

6. Enrollment disputes are mediated in accordance with law.

7. The parent or guardian of a homeless student and any unaccompanied youth, is fully informed of all transportation services, including transportation to the school of origin and is assisted in accessing transportation to the school selected.

8. Unaccompanied youths will be assisted in placement or enrollment decisions, their views will be considered and they will be provided notice of the right to appeal.

9. Students who need to obtain immunizations, or immunization or medical records, will receive assistance.

Under federal law, no local board policy can supersede this policy.

_____________________________
Legal Reference:

1. McKinney-Vento Education Assistance Improvements Act of 2001 Subtitle B §§ 721-725

JBCC - Student Assignment

Issued Date:  04/23/15

Rescinds:  07/26/12

Issued:  11/01/95

 

To Schools

Students are expected to attend the school to which they are assigned by virtue of their residence. Students, living in school zones, will enroll in the school of appropriate grade within their zone.1

In order to ensure educational equality system-wide, students enrolled in the 6th, 7th and 8th grades may apply for admission to a school offering academic and/or athletic programs not available at their current school. Students will not be provided with transportation.

Students with approval of a parent/guardian may apply to a school meeting their unique needs. The application must be approved by both the principal of the school they are leaving and the principal of the school they will enter.

Parents who are dissatisfied with the assignment of their children may, within ten (10) days after the assignment, make written application for a hearing before the board as to the reasonableness of the assignment and requesting a transfer to another school.2  The application for transfer shall state the specific reasons why the applicant contends that the student should not attend the school assigned and the specific reasons why the student should be assigned to the different school named in the application.

To Classes

The principal shall be responsible for assigning all students to classes.

In forming class groups, many factors must be taken into consideration. Consideration of merely one factor, regardless of what it is, gives little assurance that students will find success in their assigned classrooms. Educational needs of the student shall be the primary consideration in the placement of students.

The following factors should be considered in forming class groups:

1.  The individual child

A.  Chronological age
B.  Mental ability
C.  Past academic success
D.  Social and emotional structure
E.  Physical maturity
F.  Scope of interests and special talents

2.  The teacher

A.  Experience and training
B.  Instructional strengths and weakness and/or teacher effectiveness

3.  The class

A.  Spread of interest and abilities
B.  Balance of boys and girls
C.  Emotional compatibility

The principal shall have final authority in assigning students to classes.

Students who enter the system from another school system are to be placed by the principals in the grade and/or level as indicated by records from the former school. If the student’s placement is inappropriate in the grade or level assigned, he/she may be reassigned by the principal to another grade level. Parents shall be kept advised.

Students transferring from any school not approved by the Tennessee State Department of Education shall be tested to justify their grade placement in Warren County School District.  When first enrolled and until test results are available the child shall be placed in the grade in which he/she was last enrolled.  Achievement tests shall be administered at the very earliest possible date to see if achievement test scores justify appropriate grade placement.

EDUCATIONAL EQUALITY

In order to ensure education equality system-wide, students enrolled in 6th, 7th and 8th grades may apply for admission to a school offering academic and/or athletic programs not available at their current school.

Students with approval of a parent/guardian may apply to a school meeting their unique needs. The application must be approved by both the principal of the school they are leaving and the principal of the school they will enter.

Students admitted to a school outside their attendance area may be transported through the Warren County School’s Transportation System.

______________________________

Legal References:

  1. TCA 49-6-3102 through 3103.                                                       
  2. TCA 49-6-3201.                                      

JBCD - Transfers

Issued Date:  07/24/12

Rescinds:  03/21/13

Issued:  03/23/95

 

Transfer students will meet the same enrollment requirement as new students.

Up to two (2) weeks prior to the beginning of the school year, a student may request to attend a school within the system other than the one to which he/she is zoned. ** Requests must be made to both the Principal and Director of Schools and the decision will be made by them. However, the student must provide his/her own transportation to and from the school.

Principals shall allow credit for work transferred from other schools only when substantiated by official transcripts or successful completion of comprehensive written examinations approved, administered and graded by the principal or his/her designated representative.1

Out of county tuition may be established by the Board annually. Students who become residents of Warren County will be refunded any unused portion of the tuition on a pro-rated basis.

The Director has full discretion in determining on a case by case basis whether an exception may be made.  His consideration may include consideration as to how the enrollment of a student shall impact space availability, building capacity, student-teacher ratio, strategic planning for WCSD and may also include any other factor which is not prohibited by law or policy. 

_______________________________

Legal References:

1.  TRR/MS 0520-1-3-.03 (11)(b).

**Not effective in event of federally-mandated desegregation order.

2.  TCA 49-6-3003

JBCE - Withdrawals

Issued Date:  07/26/12

Issued:  11/01/95

 

Students shall notify their teacher(s) and/or principal when it is known that they will be withdrawing from school.

If a student drops a class or withdraws from school during a grading period, each teacher will record on the withdrawal form, grade sheet, and permanent record the grade attained as of the date of withdrawal.

The principal will ensure that all information is completed on a student’s records before a transcript is sent to another school.

JBF - Release During School Hours

Issued Date:  07/26/12
 
Issued:  11/01/95


 
The following procedure will be observed with regard to dismissal of students:

1.  No student will leave school prior to regular dismissal hours, except with the approval of the principal and parent. Elementary students will be permitted to leave school prior to regular dismissal time only in the company of a parent, legal guardian, school employee, police officer, court officer, or a person designated in writing by the parent(s).

2.  No student will be sent from the school during school hours to perform an errand or act as a messenger.

3.  When dental and medical appointments cannot be scheduled outside school hours, parent(s) must send a written request for dismissal or call for the student in person.

4.  Children will be released only upon the request of the parent whom the court hold directly responsible for the child, or who is the parent or guardian registered on the school record.

5.  No principal or teacher shall permit a change in the physical custody of a child at school unless:

A.  The person seeking custody of the child presents the school official with a certified copy of a valid court order from a Tennessee court designating the person who has custody of the child; and
B.  The person seeking custody gives the school official reasonable advance notice of his/her intent to take custody of the child at school.2

6.  High school students may be released for jobs and approved training at centers outside their home schools under regulations approved by the Board.1

______________________________

Legal References:

  1. TRR/MS 0520-1-7-.03
  2. TCA 36-6-105.

JC - Code of Behavior and Discipline

Issued Date:  07/26/12
 
Issued:  06/07/96

 

The Director of Schools shall be responsible for the overall implementation and supervision of the Board’s Code of Behavior and Discipline and shall ensure that students at all schools are subject to uniform and fair application of the Code.

The principal of each school shall be responsible for implementation and administration in his/her school and shall apply the Code uniformly and fairly to each student at the school without partiality and discrimination.

The Board delegates to the Director the responsibility of developing more specific codes of behavior and discipline which are appropriate for each level of school, namely elementary, middle and senior high. The development of each code shall involve principals and faculty members of each level of school and shall be consistent with the content of the Board’s code.

A copy of the code shall be posed at each school and guidance counselors shall be supplied copies for discussion with students. The code shall be referenced in all school handbooks. All teachers, administrative staff and parents shall be provided with copies of the code.1

_____________________________

Legal Reference:

1. Student and Employee Safe Environment Act of 1996

JCA - Rights and Responsibilities

Issued Date:  07/26/12
 
Issued:  11/01/95

 

The Board expects all school staff, students and parents to assume the responsibility for appropriate behaviors in the school.

Each student has the right to:

  1. Have the opportunity for a free education in the most appropriate learning environment;
  2. Be secure in his/her person, papers and effects against unreasonable searches and seizure;
  3. Expect that the school will be a safe place;
  4. Have an appropriate environment conducive to learning;
  5. Not be discriminated against on the basis of sex, race, color, creed, religion, national origin or disabilities; and
  6. Be fully informed of school rules and regulations.

Each student has the responsibility to: 1

  1. Know and adhere to reasonable rules and regulations established by the Board.
  2. Respect the human dignity and worth of every other individual;
  3. Refrain from libel, slanderous remarks, and obscenity in verbal and written expression;
  4. Study and maintain the best possible level of academic achievement;
  5. Be punctual and present in the regular school program;
  6. Dress and groom in a manner that meets reasonable standards of health, cleanliness, modesty and safety;
  7. Maintain and/or improve the school environment, preserve school and private property, and exercise care while using school facilities;
  8. Refrain from behavior which would lead to physical or emotional harm or disrupts the educational process;
  9. Respect the authority of school administrators, teachers and other authorized personnel in maintaining discipline in the school and at school-sponsored activities;
  10. Obey the law and school rules as to the possession or the use of alcohol tobacco products, illegal drugs and other unauthorized substances or materials; and
  11. Possess on school grounds only those materials which are acceptable under the law and accept the consequences for articles stored in one’s locker

________________________________

Legal Reference:

1. TCA 49-6-3401.

JCAA - Procedural Due Process

Issued Date:  07/26/12

Issued:  11/01/95

 

Before school authorities administer disciplinary measures, reasonable inquiry shall be made to determine the truth of what happened.1 The nature of this inquiry will vary in degree with the seriousness of the offense and the consequences attached thereto.2

For minor offenses where corrective measures are taken by the classroom teacher, no formal procedure is required. An inquiry into the incident to ensure that the offender is accurately identified, that he understands the nature of the offense, and that he/she knew the consequences of the offense for which he is accused.

In case of severe offenses where there is a possibility of suspension, the student shall be advised of the nature of his/her misconduct, questioned about it, and allowed to give an explanation.

If the principal determines that the offense if of such nature that the student’s continued presence would be detrimental to the school or persons within the school, he/she shall refer the case to the disciplinary hearing authority.3

Each parent/guardian of a student has the right of due process. If a parent/guardian requests due process, the following procedure will be followed:

  1. Within five (5) days after the incident, the parent/guardian may request a meeting within the principal of the school. (This meeting will be scheduled by the principal within five (5) school days of the written request).
  2. If the problem has not been resolved with the principal within ten (10) school days after the hearing with the principal, a written request can be made for a meeting with the Director of Schools. (This meeting will be scheduled by the Director within five (5) school days of the written request).
  3. If not resolved with the Director, a written request may be made to speak before the Board. The request must be filed five (5) days, in writing, before the next Board meeting.

 _____________________________

Legal References:

  1. Ingraham v. Wright, 430 U.S. 651 (1977)
  2. Goss v. Lopez, 410 U.S. 565, (1975)
  3. TCA 49-6-3401.

JCAB - Interrogations and Searches

Issued Date:  09/27/07

Issued:  08/08/01

 

INTERROGATIONS BY SCHOOL PERSONNEL

School personnel have a duty to report any reasonable suspicion that a student is carrying, or has carried, a weapon or is violating, or has violated, a provision of the Tennessee Drug Control Act to the principal, the principal’s designee or, if the principal and the principal’s designee are unavailable and the offense was committed on school property, to the appropriate authorities.1

Students may be questioned by teachers or principals about any matter pertaining to the operation of a school and/or the enforcement of its rules. Questioning must be conducted discreetly and under circumstances which will avoid unnecessary embarrassment to the student being questioned. Any student answering falsely, evasively or refusing to answer a proper question may be subject to disciplinary action, including suspension.

If a student is suspected or accused of misconduct or infraction of the student code of conduct, the principal may interrogate the student, without the presence of parent(s)/guardian(s) or legal custodians and without giving the student constitutional warnings.

INTERROGATIONS BY POLICE (AT ADMINISTRATOR'S REQUEST)

If the principal has requested assistance by the police department to investigate a crime involving his/her school, the police shall have permission to interrogate a student suspect in school during school hours.

The principal shall first attempt to notify the parent(s)/guardian(s) or legal custodians of the student of the intended interrogation unless circumstances require otherwise. The interrogation may proceed without attendance of the parent(s)/guardian(s) or legal custodians. The principal or his/her designee shall be present during the interrogation.

The use of police women or female staff members is desirable in the interrogation of female students.

POLICE-INITIATED INTERROGATIONS

If the police deem circumstances of sufficient urgency to interrogate students at school for unrelated crimes committed outside of school hours, the police department shall first contact the principal regarding the planned interrogation, inform him/her of the probable cause to investigate within the school. The principal shall make reasonable effort to notify the parent(s)/guardian(s) or legal custodians of the interrogation unless circumstances require otherwise. The interrogation may proceed without attendance of the parent(s)/guardian(s) or legal custodians. The principal or his/her designee shall be present during the interrogation.

SEARCHES BY SCHOOL PERSONNEL

Any principal, or his/her designee, having reasonable suspicion may search any student, place or thing on school property or in the actual or constructive possession of any student during any organized school activity off campus, including buses, vehicles of students or visitors (Notice shall be posted in the school parking lot that vehicles parked on school property by students or visitors are subject to search for drugs, drug paraphernalia or dangerous weapons), and containers or packages if he/she receives information which would cause a reasonable belief that the search will lead to the discovery of:

  1. Evidence of any violation of the law;
  2. Evidence of any violation of school rules or regulations or proper standards of student or faculty conduct;
  3. Any object or substance which, because of its presence, presents an immediate danger of harm or illness to any person.

A student using a locker that is the property of the school system does not have the right of privacy in that locker or its contents. All lockers or other storage areas provided for student use on school premises remain the property of the school system and are provided for the use of students subject to inspection, access for maintenance and search. Notice shall be posted in each school that lockers and other storage areas are school property and are subject to search.

A student may be subject to physical search or a student’s pocket, purse or other container may be required to be emptied because of the results of a locker search, or because of information received from a teacher, staff member or other student if such action is reasonable to the principal. All of the following standards of reasonableness shall be met:

  1. A particular student has violated policy;
  2. The search could be expected to yield evidence of the violation of school policy or disclosure of a dangerous weapon or drug;
  3. The search is in pursuit of legitimate interests of the school in maintaining order, discipline, safety, supervision and education of students;
  4. The primary purpose of the search is not to collect evidence for a criminal prosecution; and
  5. The search shall be reasonably related to the objectives of the search and not excessive intrusive in light of the age and sex of the student, as well as the nature of the infraction alleged to have been committed.


USE OF ANIMALS

When necessary, dogs or other animals trained to detect drugs or dangerous weapons may be used in conducting searches, but the animals shall be used only to pinpoint areas which need to be searched and shall not be used to search the persons of students or visitors.

USE OF METAL DETECTORS

In view of the escalating presence of weapons in the schools, the Board of Education authorizes the use of hand-held or walk-through metal detectors to check a student’s person or personal effects as follows:

School officials or law enforcement officers may conduct metal detector checks of groups of individuals if the checks are done in a minimally-intrusive, nondiscriminatory manner (e.g., on all students in a randomly selected class; or every third individual entering an athletic event). Metal detector checks of groups of individuals may not be used to single out a particular individual or category of individuals.

If a school official or a law enforcement officer has reasonable suspicion to believe that a particular student is in possession of a illegal or unauthorized metal-containing object or weapon, she/he may conduct a metal detector check of the student's person and personal effects.

A student's failure to permit a metal detector check as provided in this policy will be considered grounds for disciplinary action including possible suspension.

The director of schools shall approve procedures for the use of metal detectors.

SEARCHES BY POLICE

If public health or safety is involved, upon request of the principal who shall be present, police officers may make a general search of the students' lockers and desks, or students' or non-students' automobiles for drugs, weapons or items of an illegal or prohibited nature.

If the principal has received reliable information which he/she believes to be true that evidence of a crime or of stolen goods, not involving school property of members of the school staff or student body, is located on school property and that any search for such evidence or goods would be unrelated to school discipline or to the health and safety of a student or the student body, he/she shall request police assistance; and procedures to obtain and execute a search warrant shall thereafter be follow.

Anything found in the course of the search conducted in accordance with this policy which is evidence of a violation of the law or a violation of student conduct standards may be:

1. Seized and admitted as evidence in any hearing, trial, suspension or dismissal proceeding. It should be tagged for identification at the time it is seized and kept in a secure place by the principal or the principal's designee until it is presented a the hearing. At the discretion of the principal, the items seized may be returned to the parent or guardian of a student or, if it has no significant value, the item may be destroyed, but only with the express written permission of the director of schools.

2. Any seized item may be turned over to any law enforcement officer. Any dangerous weapon or drug as defined in TCA 49-6+4202 shall be turned over to an appropriate law enforcement official after completion of an administrative proceeding at which its presence is reasonably required. 

Whenever the possibility of uncovering evidence of a criminal nature exists, the principal or his/her designee may request the assistance of a law enforcement officer to:

1. Search any area of the school premised, any student or any motor vehicle on the school premises; or

2. Identify or dispose of anything found in the course of a search conducted in accordance with this policy.

The involvement of law enforcement officials is encouraged when there is reasonable cause to suspect that criminal evidence is about to be uncovered.

___________________________

Legal Reference:

  1. TCA 49-6-4202 through TCA 49-6-4212

JCAC - Student Involvement in Decision Making

Issued Date:  07/26/12
 
Issued:  11/01/95
 

 
Students may initiate or react to proposals for change in education practice, rules or policies. Such proposal(s) for change will be considered by the faculty, the administration and/or the Board as appropriate.

Principals shall develop procedures for meaningful involvement of students in school governments.

Student Complaints and Grievances

Student complaints and grievances shall first be made to the teacher, then to the principal. If not resolved, the matter may be appealed to the Director and ultimately to the Board.

JCAD - Prohibition against Discrimination/Harassment Bullying/Intimidation/Hazing of Students

Descriptor Code:  JCAD

Issued Date:  07/26/16

Rescinds:  3/31/16

Original Issued:  11/01/95

 

Warren County School District is committed to providing a learning environment free from bullying, intimidation, hazing as well as discrimination or harassment based on the actual or perceived race, color, religion, national origin, ancestry, sex, handicap/disability or gender, or any other illegal basis.1  A safe civil and supportive learning environment in each school is necessary for students to learn and achieve high academic standards.  Warren County Board of Education expects all students and staff to treat each other with civility and respect and to not engage in behavior that is disruptive or violent. Discrimination, harassment, intimidation, bullying, cyberbullying and hazing are conducts that disrupts both a student’s ability to learn and a school’s ability to educate its students in a safe environment and will not be tolerated.2

This policy addresses conduct taking place on school grounds, at any school-sponsored activity, on school-provided transportation, or at any official school bus stop immediately before boarding and immediately following deboarding3.  Bullying that begins off-campus can be considered school-related if it interferes with school activities, causes a disruption at school or interferes with or limits a student’s ability to participate in or benefit from the services, activities or opportunities offered by the school.

Definitions

Bullying/Intimidation/Harassment: An act that substantially interferes with a student’s educational benefits, opportunities or performance and:

If the act takes place on school grounds, at any school-sponsored activity, on school provided equipment or transportation, or at any official school bus stop, the act has the effect of:

(i) physically harming a student or damaging a student’s property;

(ii) knowingly placing a student or students in reasonable fear of physical harm to the student of damage to the student’s property;

(iii)causing emotional distress to a student or students; or

(iv) creating a hostile educational environment; or

If the act takes place off school property or outside of a school-sponsored activity, it is directed specifically at a student or students and has the effect of creating a hostile environment or otherwise creating a substantial disruption to the educational environment or learning process.3
 

Hostile Environment: Unwelcome conduct that is sufficiently severe, pervasive or persistent so as to substantially interfere with or limit a student’s ability to participate in a program or activity.

Harassment: Unwelcome conduct based on a protected class under the federal civil rights laws that is severe, pervasive or persistent so that it creates a hostile environment. The unique effects of discriminatory harassment may demand a different response than would other types of bullying.

Sexual harassment:  Unwelcome conduct of a sexual nature that can on the basis of sex, deny or limit a student’s ability to participate in or receive benefits, services or opportunities in the school’s programs.

Hazing: An intentional or reckless act on or off Warren County school property; by a student acting alone or with others directed against another student; and that endangers the mental or physical health or safety of that student or induces or coerces a student to endanger that student’s mental or physical health or safety. Coaches and other employees of the school district shall not encourage, permit, condone or tolerate hazing activities.4  Hazing by students or organizations  operating under the sanction of the district is strictly prohibited. Hazing is also a criminal offense.

Students shall be provided a safe learning environment. It shall be a violation of this policy for any student or employee to bully, intimidate, harass, haze or create a hostile educational environment for a student.

Bullying/Intimidation

Bullying and intimidation may occur where conduct meets one or more of the following criteria: (1) act directed at one or more individuals that his intended to harm, humiliate or cause emotional distress; (2) repeated over time; and (3) involves an imbalance of physical, emotional or social power.

Although not all peer conflict is considered bullying, bullying can take many forms. It can be physical act/ gesture or a verbal, written or electronically communicated expression which creates an actual or reasonable expectation that the conduct will cause physical or emotional harm to a student.

Reporting and Investigation of Instances of Bullying, Intimidation, Discrimination, Harassment and/or Hazing5

Any person observing or subjected to the above described behavior or with reliable information that a student has been the victim of the above described behavior shall report the information immediately to a teacher, counselor, building administrator or the designated building level complaint manager.4 Conduct aimed at defining a student in a sexual manner or impugning the character of a student based on allegations of sexual promiscuity is not tolerated and should also be reported.

Information reported to a school employee or volunteer shall be reported immediately by that employee or volunteer to the building level complaint manager. Allegations shall be investigated to the fullest extent necessary by a building level complaint manager who shall also take immediate action to prevent further harm. An investigation will be initiated within 48 hours of receipt of a report.  Appropriate intervention shall be instituted within 20 days of the incident.

Anonymous reporting is permitted.  However, an anonymous report standing alone will not be the sole basis for disciplinary action. The privacy and anonymity of all parties and witnesses to complaints will be respected.  However, because an individual’s need for confidentiality must be balanced with obligations to cooperate with policy investigations or legal proceedings, to provide due process to the accused, to conduct a thorough investigation or to take necessary action to resolve a complaint, the identity of parties and witnesses may be disclosed in appropriate circumstances to individuals with a need to know.

Disciplinary Action and/or Remedial Action5

A substantiated charge against an employee shall result in disciplinary action up to and including termination and/or remedial action. A substantiated charge against a student shall result in corrective or disciplinary action up to and including suspension or expulsion and/or remedial action.

Students involved in an act of harassment, intimidation, bullying or cyber-bullying, shall be referred for appropriate counseling and support services when deemed necessary by the principal.  The counseling and support services may be conducted by school counseling personnel who are appropriately trained, such as psychologists, social workers, school counselors, or any other personnel or resources available.

Notice to Parent or Legal Guardian

The principal, or the principal’s designee, shall immediately inform the parent or legal guardian of a student involved in an act of harassment, intimidation, bullying or cyber-bullying. 

The principal or the principal’s designee shall inform the parents or legal guardians of the students of the availability of counseling and support services that may be necessary.

Prohibition of Retaliation and False Claims5

Retaliation against any person who reports or witnesses behavior prohibited by this policy or participates in an investigation is strictly prohibited and will subject the retaliator to separate disciplinary action. Further, any employee or student who refuses to cooperate or gives false information during the course of any investigation may be subject to disciplinary action.

The willful filing of a false report can constitute slander/libel.  Such filing will itself be considered harassment/intimidation and shall be subject to disciplinary action.

Contact Information5

Any person disciplined for violation of this policy may seek reconsideration of the decision in accordance with applicable disciplinary policies by contacting the principal of their school or the Equity and Legal Compliance Coordinator or the district complaint manager at the central office of WCSD. Questions or complaints regarding investigation of reports of conduct prohibited by this policy or other matters regarding enforcement of this policy may contact the principal of their school or the Equity and Legal Compliance Coordinator or the district complaint manager at the central office. Central Office personnel may be reached at 2548 Morrison St., McMinnville, TN 37110 or by calling (931) 668-4022.

Distribution of Policy5

This policy shall be published in the parent/student handbook distributed annually to every student.

Enforcement of Policy

Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of discrimination, hazing, harassment, bullying and intimidation. It shall be the responsibility of all system administrators to ensure that this policy is being implemented and enforced.

Reporting

A report concerning the number of bullying cases shall be made to the Tennessee Department of Education annually in a format provided by the department as prescribed by law.6 

The principal of a middle school, junior high or high school, or designee, shall investigate harassment, intimidation, bullying or cyber-bullying which a student reports to any principal, teacher or guidance counselor that physical harm or a threat of physical harm to the student’s person or property has occurred and shall report the findings and disciplinary action taken to the direct of schools and the chair of the local board of education.7

_____________________________

Legal References:

  1. Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973
  2. TCA Sec 49-6-4501 thru 49-6-4506 and TCA Sec. 49-2-120
  3. TCA 49-6-4502
  4. TCA 49-2-120
  5. TCA 49-6-4503
  6. TCA 49-6-4503
  7. TCA 49-6-4503

JCADD - Gang Activity or Association

Issued Date:  05/22/14

 

Gangs which initiate, advocate, or promote activities which threaten the safety or well-being of persons or property on school grounds or which disrupt the school environment are harmful to the educational process.1 The use of hand signals, graffiti, or the presence of any apparel, jewelry, accessory, or manner of grooming which by virtue of its color, arrangement, trademark, symbol, or any other attribute which indicates or implies membership or affiliation with such a group presents a clear and present danger. This is contrary to the school environment and educational objectives and creates an atmosphere where unlawful acts or violations of school regulations may occur.

Incidents involving initiations, hazing, intimidations, and/or related activities of such group affiliations which are likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to students are prohibited.

The Director of Schools will establish procedures and regulations to ensure that any student wearing, carrying, or displaying gang paraphernalia, or exhibiting behavior or gestures which symbolize gang membership, or causing and/or practicing in activities which intimidate or affect the attendance of another student shall be subject to disciplinary action.

_________________________

Legal Reference:

  1. TCA  49-6-4215

JCADDD - Prohibition Against Hazing

Issued Date:  8/25/16
 
Original Issued:  8/25/16

 

Purpose

The purpose of this policy is to maintain a safe learning environment that is free from hazing for students and staff members.  Hazing activities of any type are inconsistent with the educational goals of the school district and are prohibited at all times.

General Statement of Policy

No student, teacher, administrator or other school district employee, contractor or volunteer shall plan, direct, permit, condone, encourage, aid, engage in or tolerate hazing.

Apparent permission or consent by a person being hazed does not lessen the prohibitions contained in this policy.

A person who engages in an act that violates school policy or law in order to be initiated into or affiliated with a student organization shall be subject to discipline for that act.

This policy applies to hazing behavior that occurs on or off school property and during and after school hours.

The school district will act to investigate all complaints of hazing and will discipline or take appropriate action against any student, teacher, administration or other school district employee, contractor or volunteer who is found to have violated this policy.

Definitions

“Hazing” is the use of embarrassing and often dangerous or illegal activities by a group to initiate new members. Hazing is defined by T.C.A 49-2-120 as an intentional or reckless act on or off school property, by a student acting alone or with others directed against another student; and that endangers the mental or physical health or safety of that student or induces or coerces a student to endanger their own mental or physical health or safety.  Hazing is also a criminal offense.

Hazing does not include customary athletic events or competitions and is limited to those situations created in connection with initiation into or affiliation with a student organization. The term hazing includes, but is not limited to:

  • Any type of physical brutality such as whipping, beating, striking, branding, electron shocking or placing a harmful substance on the body. 
  • Any type of physical activity such as sleep deprivation, exposure to weather, confinement in a restricted area, calisthenics or other activity that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student. 
  • Any activity that intimidates or threatens the student with ostracism, that subjects a student to extreme mental stress, embarrassment, shame or humiliation that adversely affects the mental health or dignity of the student or discourages the student from remaining in school.
  • Any activity that causes or requires the student to perform a task that involves violation of state or federal law or of school district policies or regulations.

 
“Student organization” means a group, club or organization having students as its primary members of participants.  It includes grade levels, classes, teams, activities or particular school events.  A student organization does not have to be an official school organization to come within the terms of this definition.

Reporting Procedures

Any person who believes he or she has been the victim of hazing or nay person with knowledge or belief of conduct which may constitute hazing shall report the alleged acts immediately to an appropriate school district official designated by this policy.

Teachers, administrators, other school district employees as well as contractors and volunteers shall be particularly alert to possible situations, circumstances or events that might include hazing.  Any such person who receives a report of, observes, or has other knowledge or belief of conduct which may constitute hazing shall in form the building principal immediately. Although the building principal is the person responsible for receiving reports of hazing at the building level, evidence or suspicion of hazing can also be reported directly to the Director of Schools or a school resource officer.

Submission of a good faith complaint or report of hazing will not affect the complainant or reporter’s future employment, grade, work assignments or eligibility for club or athletic activity.

School District Action

Upon receipt of a complaint or report of hazing, the school district shall make all mandatory reporting to law enforcement and Department of Children’s services and also shall conduct an investigation of the suspicion or complaint to the extent possible independently but in cooperation with any investigation conducted by law enforcement or DCS.  

The school district may take immediate steps, at its discretion, to protect the complainant, report, students or others pending completion of an investigation of hazing.

Upon completion of the investigation, the school district will take appropriate action.  Such action may include, but is not limited to, warning, suspension, exclusion, expulsion, transfer, remediation, termination or discharge.  Disciplinary consequences will be administered consistently and will appropriately address prohibited behavior as well as act as a deterrent for future acts of hazing.  School district action taken for violation of this policy will be consistent with other school policies and law.

Retaliation

The school district will take appropriate action against any student, teacher, administrator or other employee of the school district, or any contractor or volunteer who retaliates against anyone who makes a good faith report of hazing, or who testifies, assists or participates in an investigation or hearing about a hazing incident.  Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment.

Dissemination of Policy

This policy shall be disseminated through the district website, at each school, and through student organizations, athletic teams and clubs. Time shall be set aside during the first month of school each year to specifically discuss the policy, its ramifications as a criminal offense and penalties imposed by the school district.

_______________________________

Legal Reference:

TCA 49-2-120

JCB - Interference/Disruption Of School Activities

Issued Date:  09/27/12

Rescinds:  08/09/01

Issued:  08/09/01

 

TEACHER AND STAFF AUTHORIZATION TO RELOCATE STUDENTS

The staff is authorized to take reasonable measures to establish appropriate school behavior. Any professional employee shall have the authority to control the conduct of any student while under the supervision of the school system.1 This authority shall extend to all activities of the school, including all games and public performances of athletic teams and other school groups, trips, excursions and all other activities under school sponsorship and direction.  For purposes of this policy “staff” is defined as school employees who are directly responsible for the student’s education or who otherwise interact with the student on a professional basis while acting within the scope of their assigned duties including, but not limited to, administrators, teachers, school support staff, bus drivers, cafeteria workers and school resource officers.2

This policy expressly authorizes a teacher’s ability to relocate a student from the student’s present location to another location for the student’s safety or the safety of others.3  Such measures may include the use of reasonable force or justifiable force as defined in Tennessee Code Annotated Chapter 39 if required to accomplish this task due to the student’s unwillingness to cooperate.

Upon relocating a student under this policy, the teacher shall file a brief report with the principal detailing the situation that required the relocation of the student.  The report shall be filed in the student’s permanent record if the student’s behavior violates the WCBOE zero tolerance policy. Otherwise, the report shall be kept in a student discipline file which shall not become part of the student’s permanent record. The principal or the principal’s designee shall notify the teacher involved of the actions taken to address the behavior of the relocated student.3

Each principal shall fully support the authority of every teacher in the principal’s school to relocate a student under this policy.  This policy shall be disseminated to students, faculty, staff and parent or guardians of students. Procedures implemented under this policy shall fully comply with state and federal laws regarding the placement of students.4

STUDENTS SHALL NOT DISRUPT OR INTERFERE WITH SCHOOL OPERATIONS OR ACTIVITIES.

A student shall not use violence, force, noise, coercion, threat, intimidation, fear, passive resistance or any other conduct which causes the disruption, interference or obstruction of any school purpose while on school property, in school vehicles or buses, or at any school-sponsored activity, function or event, whether on or off campus. Neither shall he/she urge other students to engage in such conduct.

Harassment, intimidation and other conduct that may be considered “bullying” will not be tolerated as more fully set out in WCBOE policies JCAD (Prohibition against Discrimination/Harassment/ Bullying/Intimidation of Students) and JTA (Cyberbullying).

Students shall not engage in conduct that has the effect of unreasonably interfering with another students’ academic development or that which creates a hostile learning environment.

A student found guilty of misbehavior may receive punishment ranging from a verbal reprimand to suspension and/or expulsion on the severity of the offense and the offender’s prior record.5

_____________________________

Legal References:

  1. TCA 49-6-4102.
  2. Public Chapter No 701
  3. Public Chapter No 701
  4. Public Chapter No 701
  5. TCA 49-6-3401.

JCBB - Student Use of Tobacco

Issued Date:  05/22/14

Rescinds:  07/26/12

Issued:  06/24/99

 

All uses of tobacco and tobacco products, including smokeless tobacco and electronic cigarettes, are prohibited in all of the school district’s buildings.1,2  Smoking shall be prohibited in any public seating areas, including but not limited to, bleachers used for sporting events, or public restrooms.3

Any fine assessed to the school district as a result of the use of tobacco products on school campuses will be passed on to the offender.

Students and employees are prohibited from using any tobacco products including smokeless tobacco and e-cigarettes on school property, school buses or at school-sponsored events.

Any student who possesses tobacco products shall be issued a citation by the school principal/resource officer.4 Employees who witness student violations of this policy shall report the violation(s) to the principal or building administrator.

Signs will be posted throughout the district’s facilities to notify students, employees and all other persons visiting the school that the use of tobacco and tobacco products, including smokeless tobacco and electronic cigarettes is forbidden.  The following notice shall be prominently posted (including at each ticket booth) for elementary or secondary school sporting events: Smoking is prohibited by law in seating areas and in restrooms.5

Students shall be subject to school discipline, as well as being cited to juvenile court.  School discipline may include in-school suspension or out-of-school suspension to be determined on a case-by-case basis at the discretion of the principal.

Employees who violate this policy may be subject to discipline, up to and including termination.

__________________________________

Legal References:

  1. Section 1042 of the Environmental Tobacco Smoke/Pro-Children Act of 1994
  2. TCA 39-17-1604(6)
  3. TCA 39-17-1604(10)
  4. TCA 39-17-1505
  5. TCA 39-17-1605

JCBC - Drug-Free Schools

Issued Date:  06/28/12

Rescinds:  02/23/12

Issued:  07/11/96

 

In order to protect the rights of students, to safeguard the learning environment, and to contribute to a “Drug-Free” community, the Board’s plan for dealing with alcohol and drugs1 shall include the following:

  1. Appropriate ways for handling alcohol/drug-related medical emergencies;
  2. Guidelines for reporting alcohol/drug incidents and illegal activities;
  3. Guidelines for referral of students who may have an alcohol/drug problem and/or are considered “high-risk” to agencies and other sources of appropriate help;
  4. Effective working relationships with appropriate community agencies, such as alcohol/drug service providers, law enforcement agencies and judicial officials.

Through the use of state guidelines, the Director of Schools shall be responsible for:

  1. Developing and implementing an appropriate curriculum on alcohol/drug education for students;
  2. Providing adequate information and training for all staff personnel as appropriate to their responsibilities;
  3. Implementing the relevant portions of the Drug-Free Youth Act;2
  4. Developing administrative rules and guidelines for the school system to effectively respond to alcohol and drug situations that may occur at school or school sponsored events; and
  5. Providing notification to parents and students that compliance with this policy is mandatory.
     

Student shall not consume, use, possess, distribute or act with intent to distribute alcohol or illegal drug, intoxicating substances or non-prescribed inhalants or be under the influence of alcohol and/or an illegal drug, intoxicating substance or non-prescribed inhalant on any school grounds, in school vehicles or buses, or at any school sponsored activity or school function (home or away) at any time, whether on or off school grounds.3  Further, students shall not misuse or distribute prescription or other drugs

Disciplinary sanctions will be imposed on students who violate standards of conduct required by this policy. Such sanctions will be consistent with local, state and federal laws, up to and including referral for prosecution. 

On first offense and all subsequent offenses of any violation of this policy, a student will be suspended and sent to the next Discipline Board for hearing.   If a violation of policy is determined to exist, discipline shall be imposed by the Discipline Board according to its standard operating procedure and shall treat all violations in a uniform and consistent manner.

Some student behavior involving drugs is addressed under more than one school board policy.  The intent of WCSD Drug Free Schools policy is to ensure that violations of this policy are subject to a minimum consequence as set out herein.   However, if a student commits an offense which is also a violation of the board’s zero tolerance policy; he/she will be subject to discipline under both policies.

A student given an alternative school placement for violation of this policy or zero tolerance policy JCCD shall also lose all WCSD privileges, extracurricular or otherwise, during the entire period of their assignment to an alternative school, including the right to attend WCSD functions or events.

Completion of rehabilitation programs shall also be recommended. Information about drug and alcohol counseling and rehabilitation programs will be made available through the school office.

For information regarding violations for unauthorized possession of prescription or non-intoxicating over the counter drugs, see WCSD policy JCC.

________________________________

Legal References:

  1. TRR/MS 0520-1-3.08 (2)(d)
  2. 20 USCA § 7116; 34 CFR § 86.200
  3. TCA 39-17-417; TCA 39-17-715
  4. TCA 49-6-4209; TCA 49-6-3401.

JCBCA - Student Alcohol and Drug Testing

Issued Date:  04/26/12

Rescinds:  08/23/06

Issued:  07/11/96

 

Students will be notified in writing at the beginning of each school year or at the time of enrollment that they shall be subject to testing for drugs and alcohol during the school year.1 Principals are authorized to order drug tests for individual students when there is a reasonable cause to believe that:

1.  The school board policy on alcohol and drug use has been violated;

2.   A search of lockers produced evidence of the presence of drugs and/or alcohol;

3.   A search of persons and containers produced evidence of a presence of drug and/or alcohol;

4.   A search of vehicles produced evidence of the presence of drugs and/or alcohol; or

5.   Through observation or other reasonable information reported by a teacher, staff member or other student that a student is using drugs and/or alcohol on school property.

Upon receiving reasonable information, the principal shall take the following steps:

1.  Call the student into the principal’s office or another private place;

2.   Summon a school nurse, a designee provided by the professional laboratory or other appropriate witness to assist in furtherance of the proceeding;

3.   Inform the student of the substance of the information available to him/her which is the basis for the determination that a test is necessary;

4.   Inform the student of the procedures which shall be followed in administering the test;

5.   Give the student an opportunity to decline the test and inform the student that if the test is not taken the penalty shall be suspension from school and a hearing before the disciplinary hearing authority;

6.   Notify the parent or guardian of the student of the impending test before it is administered.

The appropriate witness shall take the student to a designated place in the school and collect a specimen from the student.  The specimen shall be taken in a manner which will protect the privacy rights of the students and which will assure that the integrity of the specimen itself is not compromised.

The type of specimen taken shall depend on the substance in question and the test performed on the specimen shall be appropriate for accurate detection of the substance in question.  Once taken, the principal shall give the specimen an identifying number which in no way will reveal the identity of the student.

The principal will forward the specimen for analysis to a laboratory accredited by the Tennessee Department of Health and Environment and designated by the Board.

Upon receiving a written, certified copy of the analysis from the laboratory, the principal shall do one of the following:

1.   If the results of the analysis are negative, all evidence of the individual test, including all records in the school that the test was ordered and the reasons therefore, shall be destroyed.

2.    If the results of the analysis are positive, the student and parents or guardian shall be given the written notice of the result.  In addition, they shall receive referral information which shall include counseling, in-patient, out-patient, and community-based drug and alcohol treatment programs.

Random Drug Testing

Due to the severity of the drug use problem, both locally and throughout the State, students involved in any voluntary extracurricular activities shall be subject to random drug tests. Parents and students will be informed of this policy prior to participation and shall sign consent to the drug testing and a release of information as a condition of participation.

__________________________________

Legal Reference:

  1. Tenn. Code Ann. § 49-6-4213

 

 

DRUG AND ALCOHOL TESTING PROGRAM AND PROCEDURES

Due to the severity of the drug  and alcohol use problem, both locally and throughout the state, and Warren County School District’s substantial interest in education and protection of its students from the educational, physiological and psychological dangers inherent in the misuse of alcohol and drugs of its students, WCSD has enacted policy JCBCA which subjects students to drug testing (1) where there is individualized reasonable suspicion that a student has violated school policy and(2)  to random drug and/or alcohol testing of students who participate in voluntary extra-curricular activities in WSCD schools.

DESIRED OUTCOMES OF THE PROGRAM

The desired outcomes of the WCSD drug testing program for students are:

(a) to help educate students on the educational, physiological and psychological dangers inherent in the misuse of alcohol and drugs;

(b) to emphasize to the entire school community that the misuse of alcohol or drugs is not condoned by school officials or coaches or sponsors;

(c) to provide students involved in extracurricular activities additional incentive to say no to alcohol and other drugs;

(d) to promote the positive image of those involved in extracurricular activities and to help students protect themselves and others from potential injury as a result of the misuse of alcohol and other drugs;  (e) to provide a testing program to identify students who are misusing alcohol and other drugs and to assist them through education and counseling;

(f) to help establish the benefits of early interventions for an abusive life style; and

(g)  to employ education, testing and counseling to help deter drug use, and where deterrence is unsuccessful, to provide for appropriate consequences.   

BANNED DRUGS

For purposes of WCSD Policy JCBCA, “drug(s)” means;

  1. Any scheduled drug as specified in T.C.A.  Secs 39-17-405 through 39-17-416;  and
  2. Alcohol


Exceptions will be made only by a personal physician for those documented students with a medical history demonstrating the need for regular use of such a drug. 

Any use of a prescribed drug must be documented in writing to the school principal on or before testing date with any necessary verification to follow by close of the next school day. 

NOTICE OF DRUGS TEST PANEL FOR RANDOM DRUG TESTING FOR EXTRACURRICULAR ACTIVITIES

For purposes of random drug testing, the notice and consent required for participation in extra-curricular activities will specify which drugs shall be included in the drug test panel for the upcoming school year.  The panel may only be changed during the school year by the Director of Schools or his designee and only with written notice to participating students.

DRUG TESTING FOR INDIVIDUALIZED REASONABLE SUSPICION

Testing will be accomplished by analysis of an urine specimen, other appropriate specimen or other recognized analytical procedures, obtained from the student at the direction of the principal or his/her designee when there are reasonable indications to the principal that such student may have used or be under the influence of drugs and ALL of the following standards of reasonableness are met:

A.  A particular student has violated school policy;
B.  The test will yield evidence of the violation of school policy or will establish that a student either was impaired due to drug use or did not use drugs;
C.  The test is in pursuit of legitimate interest of the school in maintaining order, discipline, safety, supervision and education of students;
D.  The test is not conducted for the sole purpose of discovering evidence to be used in a criminal prosecution; AND
E.  Tests shall be conducted in the presence of a school nurse/lab designee or other appropriate witness.

RANDOM DRUG TESTING PROGRAM

All students involved in extra-curricular activities will be subject to random testing for drug use, absent individualized reasonable suspicion, provided the standards set forth in A – E are met.  Parents and students will be oriented to the program by the head coach or sponsor as coordinated by activity director or athletic director.  

Parents And Students Must Sign A Notice And Consent Form As A Prerequisite For Participation In Extra-Curricular Activities.

Random testing will be accomplished by analysis of an urine specimen, other appropriate specimen or other recognized analytical procedures, obtained from the student as determined by the Director of Schools or his/her designee.

TESTING PROCEDURE     

  1. A parent of the student or a person legally responsible for the student shall be notified before any drug test is administered to the student.
  2. Tests shall be conducted in the presence of an appropriate witness who will assist in ensuring the integrity and safeguarding of the specimen and will ensure that privacy is maintained.  The testing procedures will ensure that the specimen being analyzed is identified with the appropriate student and that the purity of the sample is maintained. 
  3.  The testing procedures will ensure that the specimen being analyzed is discreetly but positively identified with the appropriate student and that the purity of the sample is maintained.  
  4. All tests shall be performed by an accredited laboratory to be determined by the Director of Schools.  Specimens confirmed as positive shall be retained by the laboratory for at least ten (10) days for possible retesting or reanalysis. 

Test reports from the laboratory shall include the specimen number assigned by the submitting school, the drug testing laboratory accession number and results of the drug tests.  Certified copies of all analytical results shall be available from the laboratory when requested by the school or the parents of the student. The laboratory shall not provide testing results verbally by telephone.

FREQUENCY OF TESTING

  1. All students involved in extracurricular activities will be subject to random drug testing throughout the year.  Methods of determining testing shall be developed by the Director of Schools or his/her designee.  However, the method chosen should be such that all students concerned in this policy shall remain in the pool from which the students to be tested shall be randomly drawn throughout the school year.
  2. All past positives will be subject to further testing throughout the school year.
  3. Participating students can be tested whenever medically warranted.

TEST RESULTS FOR RANDOM DRUG TESTING

Results of drug testing will be forwarded to the principal and the following action shall be taken:

First positive:  The Director of Schools, appropriate Activities or Athletic Director, Sponsor/Coach, Principal and parent/guardian shall be notified.  The relevant student shall be assessed by the school counselor or other school designee and the student and parent/guardian shall be provided referral information about the variety of professional programs available for treatment.  The student shall also be counseled regarding the consequences of this or future positive results.  The relevant student shall be given another drug test beyond the half-life of the drug(s).  The relevant student shall be suspended from any athletic or club competition until he/she tests negative, but may still practice, if applicable.

Second positive:  The Director of Schools, appropriate Activities or Athletic Director, Sponsor/Coach, Principal and parent/guardian shall be notified.  The relevant student shall be assessed by the school counselor or other school designee and the student and parent/guardian shall be provided referral information about the variety of professional programs available for treatment.  The relevant student shall be immediately suspended from any athletic or club participation, practice or competition. The student may apply for reinstatement of his/her eligibility for practice, competition and participation only after negative testing prevails and the student has successfully completed an appropriate drug counseling program.  

No student who is tested under the random drug testing portion of the program and who tests positive shall be suspended or expelled from school solely as a result of the positive test.

EDUCATION AND NOTIFICATION

All students in grade six through twelve shall receive education at least once a semester on the dangers inherent to the misuse of alcohol and drugs. 

All students in grades seven through twelve shall be notified in writing each year during registration for the upcoming school year of the purposes and procedures of the drug education program and the fact that they shall be subject to drug testing in compliance with WCSD policy and state law.  All such students shall also be advised of their right to refuse to undergo drug testing and the consequences of refusal. A student subject to random drug testing who refuses such test or withdraws consent for such testing shall be ineligible to participate in extracurricular activities. A student refusing to submit to a drug test requested for individualized reasonable suspicion shall be subject to appropriate discipline, including suspension or expulsion as appropriate under WCSB policy.

All principals and teachers shall receive in-service training in the signs and symptoms of student drug use and abuse and in the school policy for proper handling of these students.

CONFIDENTIALITY OF TESTING AND REFERRALS

Confidentiality of test results will be maintained to the extent allowed and required by law and policy.  To the extent permitted by law, persons to be informed of a positive test result shall be limited to the Director of Schools/designee, principal, activity director/athletic director, coach/sponsor, student, school counselor and parents/guardians.  Referrals for treatment or counseling shall be given to students and parent/ guardians for professional persons or organizations at no cost to Warren County School District.

CONFIDENTIALITY OF POSITIVE RESULTS MUST BE STRESSED TO ALL INVOLVED IN THE PROGRAM.

MALICIOUS USE OF AUTHORITY GRANTED BY THIS POLICY/PROGRAM MAY BE GROUNDS FOR DISMISSAL OF THE PERSON SO ACTING.

FOR CURRENT LIST OF DRUG TEST PANEL FOR THE CURRENT SCHOOL YEAR

SEE https://www.warrenschools.com/

PARENTS AND STUDENT LINK

CONSENT FORMS

 

 

WARREN COUNTY SCHOOL DISTRICT

CONSENT NOTICE AND CONSENT FOR DRUG TESTING

OF STUDENTS IN VOLUNTARY EXTRACURRICULAR ACTIVITIES

 

I hereby acknowledge notice that any student participating in voluntary extracurricular activities within the Warren County School District is subject to random testing for drugs or alcohol.

I understand that random testing may occur at such time or times as deemed appropriate by the Director of Schools or his designee.

I understand that in accordance with WCSD Policy JCBCA, if a student is chosen to be tested, an appropriate specimen shall be collected from the student which shall be sent to a licensed medical laboratory for testing, without cost to me or my student.  Tests shall be conducted by properly trained persons in circumstances that ensure the integrity, validity and accuracy of the test results.  Specimens confirmed as positive shall be retained for at least ten (10) days for possible retesting or reanalysis.  

I understand that specimens shall be coded to protect student confidentiality.  However, I authorize the release of test results pertaining to me or my student to Warren County School District and such of its employees and/or agents which have an educational interest in the student tested. 

I understand that if a student is tested and the results of the test are negative, all records of the test shall be expunged from all records, including school records.  If a student is tested and the results of the test are positive, records of the test shall be maintained as confidential records in accordance with law. 

I understand that a student who tests positive for drugs or alcohol will receive an informal assessment of the severity of the student’s alcohol or drug problem and a recommendation for referral to intervention or treatment resources as appropriate. 

I understand that no student subject to random drug testing who tests positive shall be suspended or expelled solely as a result of the positive test.  However, such student may be subject to suspension from the extracurricular activity as determined under the circumstances of the case.  

I understand that I am free to withdraw this consent in writing during the school year.  I also understand that a student has the right to refuse to undergo drug testing at any time.  However, I also understand that should consent be withdrawn or a student refuse to submit to testing at the time requested, the student will not be permitted to participate in the extra-curricular activity until such time as the Director of Schools or his/her designee deems appropriates which may include a suspension of activity until the end of the a grading period, a season or until the end of a school year.

I understand that consenting to random drug testing is required prior to my or my child’s participating in any volunteer extracurricular activity in Warren County School District.

I hereby give my written consent for random drug testing of myself (if a student over 18 years) my child/ ward in accordance with Warren County School District Policy JCBCA and state law.

I hereby release the Warren County Board of Education and ________________________ School from any legal responsibility or liability for the release of such information and records as authorized by form and WCSD policy JCBCA.

 

Student Signature  __________________________________________                                       

Date  ______________________                       

Contact phone number  ________________________  (if over 18)

 

Parent/Guardian Signature  _______________________________________                   

Date  _______________________                        

Contact phone number  _______________________

JCBD - Bus Conduct

Issued Date:  07/26/12
 
Issued:  11/01/95

 
 
In order to maintain conditions and atmosphere suitable for learning, no person shall enter onto a school bus except students assigned to that bus or parents of students or other persons with lawful and valid business on the bus.1

The school bus is an extension of school activity; therefore, students shall conduct themselves on the bus in a manner consistent with the established standards for safety and classroom behavior.

Students are under the supervision and control of the bus driver while on his/her bus, and all reasonable directions given by him/her shall be followed. A driver may remove a student in the event that the driver finds it necessary for the safety of the other student passengers or the driver, provided that the driver secures the safety of the ejected student for the uncompleted trip. A driver shall report to school authorities as soon as possible, but no later than the end of the route, any student refusing to obey the driver or exiting the bus without the driver’s permission at a point other than the student’s destination for that trip.2

The principal of the student transported shall be informed by the bus driver of any serious discipline problem and may be called upon to assist if necessary. A student may be denied the privilege of riding the bus if the principal determines that his/her behavior is such as to cause disruption on the bus, or if he/she disobeys state or local rules and regulations pertaining to student transportation.

The suspension of a student from riding the school bus shall follow the same procedures as for any other school suspension.

Any student who gets off the bus at any point between the pick-up point and school must present the bus driver with a note of authorization from the parent or the principal of the school that the student attends.

Any student wishing to ride a bus other than his/her designated bus must have written parental permission and the approval of the principal or his/her designee.

Students who transfer from bus to bus while en route to and from school shall be expected to abide by the discipline policies adopted by the Board and rules adopted by the staff of the terminal school.

USE OF VIDEO CAMERAS

Video cameras may be used to monitor student behavior on school vehicles transporting students to and from school or extracurricular activities.

Students in violation of bus conduct rules shall be subject to disciplinary action in accordance with established Board policy and regulations governing student conduct and discipline.

The district shall comply with all applicable state and federal laws related to video recordings when such recordings are considered for retention as part of the student’s behavioral record as determined by the district and in accordance with the law.

Video surveillance shall be used only to promote the order, safety and security of students, staff and property.

The director of schools is directed to develop procedures governing the use of video cameras in accordance with the provisions of the law and established Board policies.

__________________________________

Legal References:

  1. TCA 49-6-2008
  2. P.C. 261 (2007)

JCBE - Weapons and Dangerous Instruments

Issued Date:  11/01/95
 
 


Students shall not possess, handle, transmit, use or attempt to use any dangerous weapon1 in school buildings or on school grounds at any time, or in school vehicles and/or buses or off the school grounds at a school-sponsored activity, function or event.

Students are further forbidden to use any instruments or substances such as chemicals, pencils, scissors, razors or compasses with the intent to do harm or in a manner which renders the item dangerous.

Students who violate this policy shall be subject to suspension for a period of up to one (1) year. If the offense involves a student who brings a firearm (as defined in the Federal Gun Free Schools Act) to school, the student will be expelled from school for a period of not less than one year. The Chief Administering Office (Director) of the Warren County School System may modify the expulsion requirement on a case-by-case basis.

Upon information that a student is suspected of violating this policy, the principal of the school shall notify the student’s parents or guardian and the appropriate law enforcement officials as required by law.2

After inquiry and obtaining the facts of the accusations, the principal shall take appropriate action, as defined in Misbehaviors, Level IV, Section JCC.

The Board affirms the zero tolerance weapons policy. No students found with or having possessed a weapon replica in a threatening manner will be allowed to attend any school, except those programs especially designed for such offenders operated at a site separate from any regular school. This expulsion from school shall be for one calendar year. At the conclusion of this expulsion period, a staffing shall be held to determine if the student has been rehabilitated sufficiently for him or her to return to a normal school setting.

The Chief Executive Officer has the authority to modify the punishment.

__________________________________

Legal Reference:

  1. TCA  49-6-4301

JCBEA - Use of Personal Communication Devices in School

Issued Date:  11/20/14
 
Rescinds:  07/26/12
 
Issued:  04/28/05

 
 
Students in elementary school are not permitted to possess a personal communication or listening device on school campus except as specifically permitted by the particular school’s principal.  Students in grades 9-12 may possess or use personal electronic signaling devices on school campus provided that such devices do not disrupt the educational program or school activity and are not used for illegal activities or activities which are unethical or violate school rules or the student code of conduct such as cheating on assignments or tests or bullying.

Electronic signaling devices shall be turned off and kept out of sight during class time or at any other time as directed by a school district employee, except where deemed medically necessary or when otherwise permitted by the teacher or administration.  No student shall be prevented from using his/her cell phone in case of an emergency, except where that use inhibits the ability of school district employees to effectively communicate instructions for the safety of students.

Violations of this policy shall be subject to progressive discipline as specified in the student information handbook.  A student’s right to carry such devices may be revoked for subsequent offenses except where deemed medically necessary.  Students may be subject to other disciplinary measures where their use of an electronic signaling device violates independent school rules, such as prohibitions on cheating etc.  All suspected school violations shall be turned over to the principal for further investigation.   Student use which is also a violation of criminal law shall also be reported to the appropriate law enforcement agency.

Principals are the only school employees who may conduct a search of a student’s electronic signaling device.  Notwithstanding any other school policies on searches in general, absent reasonable suspicion of specific wrongdoing with the device beyond merely possessing it or having it turned on or out in the open, principals shall not search any personal telecommunication device without the express consent of the student and the student’s parent or legal guardian. Any search deemed necessary for violations of other school rules shall be justified at its inception, reasonably related in scope to the objectives of the search and not excessively intrusive in light of the age and the sex of the student and the nature of the infraction.  The search, as conducted, must be limited to finding evidence related to the particular school rule the student was initially suspected of violating.

No student shall use an electronic signaling device with camera, video or voice recording function in a way or under circumstances which infringe the privacy rights of other students.

Confiscated electronic signaling devices shall be stored by school district employees in a secure manner.

Students are responsible for personal electronic signaling devices they bring to school.  The district shall not be responsible for loss, theft or destruction of any such device brought onto school property, except that it shall be the responsibility of the school to ensure the safekeeping of any confiscated devices.

Students and their parents shall be notified of the above policy at the beginning of every school year. 

JCBF - Dress Code

Issued Date:  04/28/11

Rescinds:  11/01/95

Issued:  11/01/95

 

Students shall dress and groom in a clean, neat and modest manner so as not to distract or interfere with the operation of the school.

More specific guidelines appropriate for each level of school (elementary, middle, junior high and senior high) may be developed. Principals, faculty members and students shall be involved in the development of each appropriate set of guidelines.

When a student is attired in a manner which is likely to cause disruption or interference with the operation of the school, the principal shall take appropriate action, which may include suspension.

Warren County High School Dress Code

  1. Each student, while exercising his/her right in an individual way, will show a high degree of respect for the standards of decency, cleanliness, and style generally accepted by the school and community.
  2. Hats, caps, other head coverings, and sunglasses will not be worn inside the buildings. Bandannas may not be displayed or worn in any manner.
  3. See-through clothing, tank tops, or clothes revealing the midriff, back, chest or shoulders are not acceptable.
  4. Clothing and accessories decorated with slogans that promote or are suggestive of drugs, tobacco, alcohol, sex or obscenities or which prove to be a disturbing influence are not acceptable.
  5. Clothing with holes above the knee is not acceptable.
  6. Shorts/skirts shorter than 4” above the knee are not acceptable. Form-fitting clothing such as Spandex or biking shorts are not acceptable as an outer garment.
  7. Shoes are to be worn at all times.
  8. All pants will be worn at the waistline. Belts should be fastened. If the student has NO belt, the school shall provide material to hold the pants up. If suspenders and/or galluses are worn, they will be fastened over the shoulder to attached clothing.

THE ADMINISTRATION OF WARREN COUNTY HIGH SCHOOL RESERVES THE RIGHT TO DETERMINE IF A STUDENTS’ DRESS IS OR IS NOT PROPER. THIS DRESS CODE IS INTENDED TO ELIMINATE OBVIOUS DISRUPTIVE DISTRACTIONS. STUDENTS WHO DO NOT COMPLY WITH THE DRESS CODE WILL BE REFERRED TO AN ASSISTANT PRINCIPAL.

JCBG - Care of School Property

Issued Date:  07/26/12
 
Issued:  11/01/95
 


Students shall help maintain the school environment, preserve school property and exercise care while using school facilities.

All district employees shall report all damage or loss of school property to the principal/designee immediately after such damage or loss is discovered. The principal or designee shall make a full and complete investigation of any instance of damage or loss of school property. The investigation shall be carried out in cooperation with law enforcement officials when appropriate and charges of vandalism may be filed.

School property is defined as buildings, buses, books, equipment, records, instructional materials or any other item under the jurisdiction of the Board.

When the person causing damage or loss has been identified and the costs of repair or replacement have been determining, the Director shall take steps to recover these costs. This may include recommending the filing of a civil complaint in court to recover damages. If the responsible person is a minor, recovery will be sought from the minor’s parent/guardian.

In addition, the district may withhold the grades, diploma, and/or transcript of the student responsible for vandalism or theft or otherwise incurring any debt to a school until the student or the student’s parent/guardian has paid for the damages.1 When the minor and parent are unable to pay for the damages, the district shall provide a program of voluntary work for the minor. Upon completion of the work, the student’s grades, diploma, and/or transcripts shall be released.

______________________________

Legal Reference:

  1. TCA 37-10-101 through 103.

JCBH - Sexual Misconduct

Issued Date:  11/01/95
 
 

Sexual misconduct will not be tolerated by any student on any school property or at any school related activity or event.

Consequences for such action shall be defined under Student Discipline Procedures JCC, Level III.

All incidents of sexual misconduct must be reported immediately to the Director/Designee. All reports will be investigated and appropriate disciplinary action will be taken.

JCC - Discipline Procedures

Issued Date:  08/10/00
 
Rescinds:  07/11/96
 

 
The following levels of misbehavior and disciplinary procedures and options are designed to protect all members of the education community in the exercise of their rights and duties.1

MISBEHAVIORS:  Level I

Minor misbehavior on the part of the student which impedes orderly classroom procedures or interferes with the orderly operation of the school, but which can usually be handled by an individual staff member.

Examples (not an exclusive listing):

Classroom disturbances
Classroom tardiness
Cheating and lying
Abusive Language
Non-defiant failure to do assignments or carry out directions
Harassment (Sexual, Racial, Ethnic, Religious)

Disciplinary Procedures:

Immediate intervention by the staff member
Determine what offense was committed and its severity
Determine offender and that he/she understands the nature of the offense
Employ appropriate disciplinary options
Record of the offense and disciplinary action maintained by staff member

Disciplinary Options:

Verbal reprimand
Special assignment
Restricting activities
Assigning work details
Counseling
Withdrawal of privileges
Issuance of demerits which might affect citizenship or deportment grades
Strict supervised study
Detention
Corporal punishment
In-school suspension

MISBEHAVIORS:  Level II

Misbehavior whose frequency or seriousness tends to disrupt the learning climate of the school. Included in this level are misbehaviors which do not represent a direct threat to the health and safety of others but whose educational consequences are serious enough to require corrective action on the part of administrative personnel.

Examples (not an exclusive listing):

Continuation of unmodified Level I behaviors
School or class tardiness
School or class truancy
Use of tobacco in unauthorized areas
Using forged notes or excuses
Disruptive classroom behavior
Harassment (Sexual, Racial, Ethnic, Religious)

Disciplinary Procedures:

Student is referred to principal for appropriate disciplinary action.
Principal meets with student and teacher.
Principal hears accusation made by teacher, permits student the opportunities of explaining his/her conduct, denying it or explaining any mitigating circumstances.
Principal takes appropriate disciplinary action and notifies teacher of action.
Record of offense and disciplinary action maintained by principal.

Disciplinary Options:

Teacher/schedule change
Modified probation
Behavior modification
Social probation
Peer counseling
Referral to outside agency
In-school suspension
Transfer
Detention
Suspension from school-sponsored activities or from riding school bus
Corporal punishment
Restricting school related honors student is otherwise due
Out-of-school suspension (not to exceed ten (10) days).

 

MISBEHAVIORS:  Level III

Acts directly against persons or property, but whose consequences do not seriously endanger the health or safety of others in the school.

Examples (not an exclusive listing):

Continuation of unmodified Level I and II behaviors
Fighting (simple)
Vandalism (simple)
Stealing
Threats to others
Harassment (Sexual, Racial, Ethnic, Religious)

Disciplinary Procedures:

Student is referred to principal for appropriate disciplinary action
Principal meets with student and teacher
Principal hears accusation by accusing party and permits offender the opportunity of explaining conduct.
Principal takes appropriate disciplinary action
If student’s program is to be changed, adequate notice shall be given to the student and his/her parents of the charges against him, his/her right to appear at a hearing to be represented by a person of his/her choosing.
Any change in school assignment is appealable to the Board.
Record of offense and disciplinary action maintained by principal.

Disciplinary Options:

In-school suspension
Detention
Corporal punishment
Restitution from loss, damage or stolen property
Out-of-school suspension not to exceed ten (10) days
Social adjustment classes
Transfer
Expulsion

MISBEHAVIORS:  Level IV

Acts which result in violence to another person or property or which pose a threat to the safety of others in the school. These acts are so serious that they usually require administrative actions which result in the immediate removal of the student from the school, the intervention of law enforcement authorities and action by the Board.

Examples (not an exclusive listing):

Unmodified Level I, II and III behaviors
Death threat (hit list)
Extortion
Bomb threat
Possession/use/transfer of dangerous weapons*
Assault
Battery*
Vandalism
Theft/possession/sale of stolen property
Arson
Possession of unauthorized substances*
Use/transfer of unauthorized substances
Harassment (Sexual, Racial, Ethnic, Religious)

Disciplinary Procedures:

Principal confers with appropriate staff members and with the student.
Principal hears accusation by accusing party and permits offender opportunity of explaining conduct.
Parents are notified
Law enforcement officials are contacted.
Incident is reported and recommendations are made to the Director of Schools
Complete and accurate reports are submitted to the Director of Schools
Student is given hearing before disciplinary hearing authority

Disciplinary Options:

Expulsion
Alternative schools
Other hearing authority or Board action which results in appropriate placement
*Expulsion/Remand for a period of not less than one (1) calendar year subject to modification by the Director of Schools on a case-by-case basis.

 

Additional Guidelines

1.  A student shall not be suspended solely because charges are pending against him/her in juvenile or other court;

2.  A principal shall not impose successive short term suspensions that cumulatively exceed ten (10) days for the same offense.2

3.  A teacher or other school official shall not reduce or authorize the reduction of a student’s grade because of discipline problems except in deportment or citizenship.

4.  A student shall not be denied the passing of a course or grade promotion solely on the basis of absences except as provided by board policy.

5.  A student shall not be denied the passing of a course or grade promotion solely on the basis of failure to:

A.  pay any activity fee;
B.  pay a library or other school fine; or
C.  make restitution for lost or damaged school property.

__________________________________

Legal References:

  1. 49-6-4001 through 49-6-4105; TCA 49-6-4018.
  2. TCA 49-6-3007 (1)

JCCA - Corporal Punishment

Issued Date:  12/17/09
 
Issued:  11/01/95

 
 
Any principal, assistant principal or teacher may use corporal punishment in a reasonable manner against any student for good cause in order to maintain discipline and order within the public schools1 in accordance with the following guidelines:2

  1. Corporal punishment shall be administered only after other less stringent measures have failed, or if the conduct of a student is of such nature that corporal punishment is the only reasonable form of punishment under the circumstances;
  2. The instrument to be used in administering corporal punishment shall be approved by the principal;
  3. Corporal punishment shall be reasonable;
  4. Corporal punishment shall be administered in the presence of another professional employee;
  5. The nature of the punishment will be such that it is in proportion to the gravity of the offense, the apparent motive and disposition of the offender, and the influence of the offender’s example and conduct on others; and

A disciplinary record shall be maintained and shall contain the name of the student, the type of misconduct, the type of corporal punishment administered, the name of the person administering the punishment, the name of the witness present and the date and time of punishment.

Disciplinary records shall be filed in the school office and made available to parents or students, whichever is appropriate.3

JCCB - Detention

Issued Date:  07/26/12

Issued: 11/01/95

 

Students may be detained before or after the school day as a means of disciplinary action.

The following guidelines shall be followed:

  1. The student will be given at least one (1) day of notice before detention;
  2. Parents will be informed of detention;
  3. Students in detention will be under the supervision of certified staff members;
  4. Detention will not exceed two (2) hours after the official closing of the school day, but may be administered several days in succession; and
  5. Teachers must have the approval of the principal before detaining a student.

JCCC Suspension/Expulsion/Remand

Issued Date: 07/25/13
 
Rescinds: 09/27/12
 
Issued: 07/11/96


 
DEFINITIONS:1

Suspension: dismissed from attendance at school for any reason not more than ten (10) consecutive days. Multiple suspensions shall not run consecutively nor shall multiple suspensions be applied to avoid expulsion from school.

Expulsion: removal from attendance for more than ten (10) consecutive days or more than fifteen (15) days in a month of school attendance. Multiple suspensions that occur consecutively shall constitute expulsion.

Remand: assignment to an alternative school.

REASONS FOR SUSPENSION/EXPULSION:

Any principal, principal-teacher or assistant principal (herein called principal) may suspend/expel any student from attendance at school or any school-related activity on or off campus or from attendance at a specific class or classes, or from riding a school bus, without suspending such student from attendance at school (in-school suspension), for good and sufficient reasons including, but not limited to:2

1. Willful and persistent violation of the rules of the school or truancy;

2. Immoral or disreputable conduct, including vulgar or profane language;

3. Violence or threatened violence against the person of any personnel attending or assigned to any school;

4. Willful or malicious damage to real or personal property of the school, or the property of any person attending or assigned to the school;

5. Inciting, advising or counseling of others to engage in any of the acts herein enumerated;

6. Possession of a pistol, gun or firearm on school property;3

7. Possession of a knife, etc., on school property;

8. Assaulting a principal, teacher, school bus driver or other school personnel with vulgar, obscene or threatening language;

9. Unlawful use or possession of barbital or legend drugs, as defined in TCA 53-10-101;3

10. Engaging in behavior which disrupts a class or school-sponsored activity;
 
11. Making a threat, including a false report, to use a bomb, dynamite, any other deadly explosive or destructive device including chemical weapons on school property or at a school sponsored event;

12. Two (2) or more students initiating a physical attack on an individual student on school property or at a school activity, including travel to and from school;

13. Off-campus criminal behavior resulting in felony charges; when behavior poses a danger to persons or property or disrupts the educational process; and

14. Any other conduct prejudicial to good order or discipline in any school.

IN-SCHOOL SUSPENSION4

1. Students given an in-school suspension in excess of one (1) day from classes shall attend either special classes attended only by students guilty of misconduct or be placed in an isolated area appropriate for study; and

2. Personnel responsible for in-school suspension will see that each student is supervised at all times and has textbooks and classwork assignments from his/her regular teachers. Students given in-school suspension shall be required to complete academic assignments and shall receive credit for work completed.

PROCEDURES FOR IN-SCHOOL SUSPENSION AND EXPULSION5

1. Unless the student’s continued presence in the school, class or school-related activity presents an immediate danger to the student or other persons or property, no principal shall suspend/expel any student until that student has been advised of the nature of his/her misconduct, questioned about it, and allowed to give an explanation.

2. Upon suspension/expulsion of any student (in-school suspension in excess of one (1) day), the principal shall make an immediate attempt to contact the parent or guardian to inform them of the suspension/expulsion. The student shall not be sent home before the end of the school day unless the parent or guardian has been contacted.

3. The principal shall notify the parent or guardian and the director of schools or designee in writing:

a. Of the suspension/expulsion and the cause for it; and
b. A request for a meeting with the parent or guardian, student and principal, to be held as soon as possible, but no later than five (5) days following the suspension/expulsion.

4. Immediately following the scheduled meeting, whether or not attended by the parent or guardian or student, the principal shall determine the length of the suspension/expulsion and set conditions for readmission. If the principal determines the length of the suspension to be between six (6) and the maximum of ten (10) days, the principal shall develop and implement a plan for correcting the behavior when the student returns to school.
 
5. If at the time of the suspension the principal determines that an offense has been committed which, in the judgment of the principal would justify a suspension/expulsion for more than ten (10) days, he/she may suspend/expel/remand the student unconditionally for a specified period of time or upon such terms and conditions as are deemed reasonable.

6. The principal shall immediately give written or actual notice to the parent or guardian and the student of the right to appeal the decision to suspend/expel/remand for more than ten (10) days.  The notice shall include a statement that, unless the student’s parent or guardian requests an open hearing in writing within five (5) days of receipt of the notice, any hearing will be closed to the public. All appeals must be filed, orally or in writing, within five (5) days after receipt of the notice and may be filed by the parent or guardian, the student or any person holding a teaching license who is employed by the school system if requested by the student.

7. The appeal from this decision shall be to the Board or to a disciplinary hearing authority appointed by the Board.

8. If the suspension/expulsion occurs during the last ten (10) days of any term or semester, the student shall be permitted to take such final examinations or submit such required work as necessary to complete the course of instruction for that semester, subject to conditions prescribed by the principal.

_______________________________________ 

Legal References: 

1. TCA 49-6-3007(g) 
2. TCA 49-2-203(a)(7);TCA 49-6-3401(a) 
3. TCA 49-6-4216; TCA 39-17-1309; TCA 39-17-417 
4. TCA 49-6-3401(b)(1)
5. TCA 49-6-3401(4)-(6); Goss v. Lopez , 419 U.S. 565 (Ohio, 1975); 
Individuals with Disabilities Act Amendments of 1997 § 615

JCCCA Student Disciplinary Hearing Authority

Issued Date:  07/26/12

Issued:  08/10/00

 

A Disciplinary Hearing Authority (DHA)1 will conduct hearings for students who have been suspended expelled/remanded for more than ten (10) school days. The Board shall appoint members to the DHA which shall consist of six (6) members, (maximum number must not exceed total membership of Board) at least two (2) of which shall be licensed employees of the board, appointed to one (1) year terms and subject to reappointment. Board members shall not serve on the DHA.

The director of schools shall appoint a chairman of the DHA from the members appointed by the Board.

The chairman shall perform the following duties:

  1. Identify the members of the DHA assigned to hear each individual case;
  2. Prepare and disseminate the minutes of each meeting; and
  3. Set the time, place and date for each hearing.

At the conclusion of each hearing, the chairman shall sign and maintain a copy of the minutes of the meeting.

The DHA shall notify the parent or guardian of the student, the student, and any other appropriate person of the time, place and date of the hearing within forty-eight (48) hours of receiving notification of the suspension/expulsion.

Each hearing shall be conducted by at least three (3) members of the DHA, one of which must be alicensed employee of the Board. The hearing must be held, a decision must be rendered, and notification of the decision must be provided to the parents and/or student and the principal no later than ten (10) days after the beginning of the suspension/expulsion. Notification of the decision shall include a statement of the right of either party within five (5) days after receiving the decision to request a review by the Board. The notice of the hearing shall include a statement that, unless the student’s parent or guardian requests an open hearing in writing within five (5) days of receipt of the notice, any hearing will be closed to the public.

The DHA may take the following disciplinary actions:

  1. Affirm the decision of the school principal;
  2. Order removal of the suspension/expulsion unconditionally;
  3. Order removal of the suspension/expulsion upon such terms and conditions as it deems reasonable;
  4. Remand the student to alternative placement; or
  5. Suspend/Expel/Remand the student for a specified period of time.*

If the student, principal, principal-teacher or assistant principal requests a review, then the Board shall either review the record or grant a second hearing.

If the Board chooses to review the record it shall:

  1. Affirm the decision of the hearing authority; or
  2. Modify the decision to a lesser penalty*; or
  3. Grant a hearing before the Board.

If the Board chooses to grant a hearing, it may:

  1. Affirm the decision of the hearing authority; or
  2. Modify the decision in any manner*; or
  3. Impose a more severe penalty than that of the hearing authority.

 

* Note: Zero-tolerance offenses set forth in statute (firearms, drug possession and battery upon a school employee) require mandatory calendar year expulsion or assignment to alternative placement for a calendar year unless modified by the director of schools.

_______________________________________

Legal Reference:

  1. TCA 49-6-3401(c)(4)

JCCCB - Admission of Suspended or Expelled Students

Issued Date:  07/26/12
 
Issued:  11/01/95

 
 
The Board may deny admission of any student who has been expelled or suspended from another school system even though the student changes his/her residence.

After a request for enrollment is made, the Director shall investigate the facts surrounding the suspension from the former school system and make a recommendation to the Board to approve or deny the request.

If the action of the Board is to deny admission, the Director shall, on behalf of the Board of Education, notify the Commissioner of Education of the decision.

Any school system that accepts enrollment of a student from another school system may dismiss the student if it is determined subsequent to the enrollment that the student has been suspended or expelled from the former school system.1

____________________________________

Legal Reference:

  1. TCA 49-6-3401 (f).

JCCD - Zero Tolerance Offenses

Issued Date:  07/25/13
 
Rescinds:  11/20/08
 
Issued:  08/10/00

 
 
In order to ensure a safe and secure learning environment, the following offenses will not be tolerated:

WEAPONS & DANGEROUS INSTRUMENTS

Students shall not possess, handle, transmit, use or attempt to use any dangerous  weapon1 in school buildings or on school grounds at any time, or in school vehicles and/or buses or off the school grounds at a school-sponsored activity, function or event.

Dangerous weapons for the purposes of this policy shall include, but are not limited to a firearm or anything manifestly designed, made or adapted for the purpose of inflicting death or serious bodily injury or anything that in the manner of its use or intended use is capable of causing death or serious bodily injury.1  Violators of this section shall be subject to suspension and/or expulsion from school.

FIREARMS (as defined in 18 U.S.C. §921)2

In accordance with state law, any student who brings or possesses a firearm on school property shall be expelled for a period of not less than one (1) calendar year. The Director of Schools shall have the authority to modify this expulsion requirement on a case-by-case basis.3

DRUGS

In accordance with state law, any student who unlawfully possesses any drug including any controlled substance, legend drug shall be expelled for a period of not less than one (1) calendar year. The Director of Schools shall have the authority to modify this expulsion requirement on a case-by-case basis.4

BATTERY OR THREAT OF BATTERY

In accordance with state law, any student who commits battery or threat of battery upon any employee of the school system, bus employee or school resource officer shall be expelled for a period of not less than one (1) calendar year. The Director of Schools shall have the authority to modify this expulsion requirement on a case-by-case basis.4

CREDIBLE THREAT TRANSMITTED BY ELECTRONIC DEVICE

In accordance with state law, any student who transmits by an electronic device any communication containing a credible threat to cause bodily injury or death to another student or school employee and the transmission of such threat creates actual disruptive activity at the school that requires administrative intervention shall be expelled for a period of not less than one (1) calendar year.  The Director of Schools shall have the authority to modify this expulsion requirement on a case-by-case basis.4 

Any school employee, student or volunteer who witnesses or possesses reliable information of a credible threat transmitted by electronic device shall report such information to the building principal.

NOTIFICATION

When it is determined that a student has violated this policy, the principal of the school shall notify the students’ parent or guardian and the criminal justice or juvenile delinquency system as required as law.5

ADVISORY

The disciplinary board shall serve in an advisory capacity to the Director of Schools in zero tolerance appeals.

______________________________

Legal References:

  1. TCA 39-17-1309
  2. 18 U.S.C. 921
  3. 20 U.S.C. § 8921; TCA 49-6-4216 (b); TCA 49-6-3401 (g)
  4. TCA 49-6-3401 (g); TCA 49-6-4216 (b)
  5. TCA 49-6-4209;TCA 39-17-1312

JCCE - Alternative School Programs

Issued Date:  009/27/18

Rescinds:  03/15/18

Issued:  11/01/95

Because Warren County School District recognizes the impact of exclusionary discipline practices on students, placement in an alternative education setting is reserved for infractions that significantly disrupt the educational process. The Board shall operate an alternative school program for students in grades 6-12 who have been suspended or expelled from regular school programs.1 Assignment to an alternative education program shall be determined on a case-by-case basis. Prior to assignment of a student to an alternative school or alternative education program, the referring school shall provide written notice, which includes the reason for the student’s placement in an alternative setting, to the student’s parent or guardian.

Attendance and Transportation

Attendance in alternative school programs shall be mandatory. Teachers in alternative schools shall be certified by the state and shall be selected on the basis of interest and ability to work in alternative situations.
Student-teacher ratios shall be small enough to allow for adequate instruction but shall be determined by the age, behavior and academic achievement of students in the program.

Sufficient textbooks, equipment and supplies shall be provided by the home school.

Alternative school programs shall be operated in accordance with the rules of the State Board of Education and instruction shall proceed as nearly as practicable in accordance with the instructional programs at the student’s home school. All course work completed and credits earned in the alternative school shall be transferred to and recorded in the student’s home school. Credit earned and progress made shall be granted as if the work were performed in the home school. No student may graduate based solely on attendance in alternative schools.2

Alternative schools and programs shall offer alternative learning environments in which students are offered a variety of educational opportunities, such as nontraditional hours or utilizing different learning strategies, techniques, and tools that are effective for the students.

Except students who are eligible for special education, such change in a student’s program shall be determined by the disciplinary hearing authority in accordance with the suspension policy of the Board and based upon recommendations from a team composed of the principal, the school guidance counselor and the student, with or without the parents being present.

The student shall be subject to all rules of the school and violations of such rules may result in the student’s removal from the school for the duration of the original intended suspension or expulsion. Violation of school rules shall not constitute grounds for extension of time spent in the alternative school. The final decision on such removal shall be made by the chief administrator of the alternative school.

Students with Disabilities

If a student has an active Individualized Education Plan (IEP), a 504 plan, or is suspected of having a disability, all state and federal laws and rules relating to special education and Section 504 shall be followed.

Prior to the assignment of a student with a disability to an alternative school or program, the IEP team shall review the student’s IEP to ensure the alternative education program is able to provide the services the student needs in the least restrictive environment.  The IEP team shall make all decisions regarding change of placement and delivery of services for students with disabilities.  No student with a disability shall be arbitrarily placed in an alternative education program.
If the IEP team determines that an alternative education program is the appropriate placement for a student, the District is responsible for ensuring the IEP is properly implemented.

Transition Plans

Transition plans shall be utilized for the integration of students from a traditional school to an alternative education program and from an alternative education program back to a traditional school.

Transition plans shall be targeted to improve communications between traditional and alternative school staff and should address any barriers that would prohibit students from successfully transitioning.  Transition plans should include aligning of curricula, educational and behavior supports, follow-up for students returning to traditional school, and the development of graduation and postsecondary goals.

While assigned to the alternative school, students will not be allowed to participate in extra-curricular activities attend functions, games or activities at their regular home school. Students at the alternative school shall not possess or use any personal communication device or listening device on the campus of the alternative school, on the school bus or on any school related trip.
___________________
Legal References:
1.  TCA 49-6-3402.
2. Tennessee State Board of Education 2.302

JE - Student Guidance Program

Issued Date:  11/01/95

 

Each school shall provide a guidance program for all students through the cooperative efforts of the principal, teachers and guidance counselor.1

The program of guidance services shall include such services and activities as:

  1. Orientation of parents and students to the school program;
  2. Student referral and/or welfare provisions;
  3. Collection and maintenance of student data and records systems;
  4. Student program planning and placement;
  5. Educational and occupational information for use by students, parents, and teachers; and
  6. Scheduling student courses and resolving conflicts.

The classroom teacher, because of close contacts with the student, shall be a key person in the guidance program.

The junior and senior high school guidance departments shall provide leadership to teachers in the guidance area and help them in the selection of guidance tools and materials and in the administration and interpretation of individual or group tests.

School administrators are authorized to work with recognized groups who may furnish special services to students.

________________________________

Legal Reference:

  1. TRR/MS 0520-1-3-.08(1)(b).

JF - Physical Activity

Issued Date:  07/26/12

Issued:  07/28/05

 

Warren County Schools encourages all Kindergarten through 8th grade students to participate in some form of physical activity; at least 15 minutes in a school day. This can be accomplished through classroom walking or intermittent physical activity breaks. At the principal’s discretion, it is recommended that the 15 minutes be in addition to recess and scheduled PE class, in order to meet a minimal requirement of 150 minutes per week. In addition, all personnel are encouraged to participate in and model physical activity as a valuable part of daily life that contributes to positive health outcomes and improve academic performance.

JGBA - Student Wellness

Issued Date:  05/25/17

Rescinds:  10/25/12

Issued:  04/27/06

 

Preamble

The Warren County Board of Education is committed to providing school environments that promote and protect children’s health, well being, and the ability to learn by supporting healthy eating and physical activity.  The Board recognizes that schools contribute to the basic health status of children through education regarding positive lifestyle choices and through promotion of good nutrition and exercise.

Therefore, the Warren County Board of Education will establish, implement, and monitor a wellness policy in compliance with Public Law 108-268, Section 204, Child Nutrition and WIC Reauthorization Act of 2004, to achieve the following objectives:

  • All students in grades PreK-12 will have opportunities, support, and encouragement to be physically active on a regular basis.
  • Foods and beverages sold or served on campus during the school day will meet applicable federal, state, and local guidelines.
  • School Food Service will provide a variety of affordable, nutritious, and appealing foods, which meet the health and nutrition needs of students.
  • Warren County Schools will embrace and model healthy lifestyle habits.
  • Schools will provide nutrition education and physical education to increase awareness of the risks of a sedentary lifestyle and to foster lifelong habits of healthy eating and physical activity.
  • Schools will utilize business and community partners to access resources for enhancing wellness goals.
  • The school district will engage students, parents, teachers, food service staff, health professionals, and other interested community members in developing district-wide nutrition and physical activity policies.
  • Each school will create and utilize a School Health Team consisting of individuals representing the school system and community. These might include parents, students, food service staff, teachers, school board members, administrators, or health professionals.
     

Component #1- Nutrition Education

The primary goal of nutrition education is to teach, encourage, and support healthy eating. The following indicators apply to nutrition education:

1.1 Schools should provide nutrition education that is offered as part of sequential, comprehensive, standards-based programs designed to provide students with the knowledge and skills necessary to promote and protect their health.

1.2 Nutrition education should be integrated into other curricula, such as math, science, language arts, and social sciences.

1.3 Nutrition education will involve sharing information with parents and families to increase awareness and reinforce the importance of healthy eating.

1.4 Professional development opportunities will be available for food service staff, teachers, and support staff that will provide basic knowledge skills, strategies, and activities designed to promote healthy habits.

1.5 The school cafeteria will serve as a “learning laboratory” to allow students to apply critical thinking skills taught in the classroom. Smarter lunchroom movement strategies are regularly practiced in all schools to encourage healthy choice selections.

1.6 Schools should discourage sharing of foods and/or beverages, given concerns about allergies and other restrictions to some children’s diets.

1.7 Nutrition education will include enjoyable, participatory activities, such as contests, promotions, taste testing, farm visits, and school gardens.

1.8 Nutrition education will emphasize caloric balance between food intake and energy expenditure.
 

Component #2- Physical Activity

The primary goal of a physical activity component is to develop a physically active and healthy lifestyle.  Schools will provide developmentally appropriate opportunities to learn and practice specific physical activities, maintain fitness, engage in regular exercise, and understand the benefits of a physically active lifestyle.  The following indicators apply to physical activity:

2.1  Physical activity will be integrated across curricula and throughout the school day.
 
2.2 Physical activity will be reinforced by physical education instruction that is standards-based and includes developmentally appropriate curriculum, effective instructional strategies, and assessment of student learning.
                                                                                                                                        
2.3 All activities will compliment and expand the efforts begun under the Coordinated School Health Improvement Act of 1999, T.C.A. 49-1-1001.
 
2.4 Students will have opportunities for physical activity before, during, and after school through a range of programs, including intramural sports and interscholastic athletics.
 
2.5  The school district will encourage professional development for all teachers who provide physical education instruction.
 
2.6  Schools are encouraged to provide information to families that will promote integrating physical activity into their daily lives.
 
2.7  The school district will collaborate with local public works and public safety organizations to make it safer and easier for students to walk or bike to school.
 
2.8 Physical activity should not be employed as a form of discipline or punishment.
 

Component #3- Other School-Based Activities

The primary goal of this component is to create an environment that delivers consistent wellness messages and is conductive to healthy eating and physical activity.  The following indicators apply to other school-based activities:

3.1 Support for the health of students and staff will be provided by the formation of a School Health Team in each school, which will oversee annual completion of the School Health Index and other aspects of the Coordinated School Health Initiative.

3.2 Schools will provide a clean, safe and pleasant eating environment.

3.3 Schools will provide students access to hand washing or sanitizing before they eat meals or snacks.

3.4 Local wellness objectives will be considered in planning all school-sponsored activities occurring during the school day, such as fundraising, concession stands, field trips, parties/celebrations, and snacks.

3.5 Ideas for healthy snacks and non-food fundraising alternatives will be provided by the school district.

3.6 Schools will incorporate USDA’s nutrition standards for foods under Healthy Hunger-Free Kids Act (HHFKA) in nutrition education, healthy snacks, physical educations and/or physical activity into school sponsored child-care programs (including SAC, LEAPS, 21st Century, etc.).

3.7 Staff wellness programs and activities will be developed and supported by the combined efforts of district staff and individual school health councils.

3.8 Schools will provide a safe interior and exterior physical activity environment.

3.9 Student incentive programs will focus on utilization of non-food items as motivational tools.

3.10 Use of food as a punishment for student behavior is prohibited.

 

Component #4- Nutrition Guidelines

The primary goal of establishing nutrition guidelines is to positively influence students’ lifelong eating habits. In addition, schools must ensure that reimbursable school meals meet the program requirements and nutrition standards set forth under USDA 7CFR, Part 210 and Part 220. The following indicators apply to nutrition guidelines:

4.1 All foods and beverages sold on school grounds outside of reimbursable school meals, such as through vending machines, cafeteria a la carte lines, in school fund-raising, and school stores will comply with nutrition guidelines as set forth in local wellness policy.
 
4.2 All foods sold in schools will comply with nutrition standards required by the Healthy Hunger Free Kids Act of 2010 (FNS-2011-0019) including items sold in vending machines, as a la carte, and during fundraisers.

Plan for Measuring Implementation

The director of schools or designee will ensure compliance with established district-wide nutrition and physical activity wellness policies. In each school, the principal or designee will ensure compliance with those policies in his/her school and will report on the school’s compliance to the director of schools or designee. The district health council will review annually, update, or modify the wellness policy as appropriate. This may include the following indicators:

  • BMI data, Vision, Hearing, Blood Pressure results grades K,2,4,6,8, and Wellness Class 9th
  • School nursing logs of student clinic visits and medication logs
  • Academic performance
  • Breakfast and lunch participation and Smarter Lunchroom Movement Strategy.
  • School Health Index Planning Guide

JGC - Student Health Services

Issued Date:  07/26/12
 
Issued Date:  11/01/95
 
 

The major objective of student health services is to protect and promote the health of the student. This responsibility is shared by all individuals and agencies in the community.

To obtain this objective:

  1. A safe, sanitary, healthful school environment shall be provided; and
  2. Basic principles of healthful living shall be taught.

The student health services program1 shall include:

  1. Identification of physical, mental or emotional characteristics of students which will prevent them from attaining their potentialities through public education;
  2. Evidence of a complete medical examination of every student entering school for the first time;
  3. Proof of immunization except those who are exempt by stature;
  4. A medical examination as directed by the TSSAA of every student prior to participation in interscholastic athletics;
  5. A cumulative health record;
  6. A record for each student which contains information as to how and where to contact parents in case of emergency;
  7. A report of each accident taking place while the student is under the jurisdiction of the school;
  8. Plan for taking care of sick or injured students;
  9. Procedures for reporting suspected child abuse or neglect;
  10. Plan for detailing with communicable diseases;
  11. Procedures for dispensing medication;
  12. Teacher referral of students for available health service; and
  13. Method for evaluating criteria, including the extent and use of available health services based upon the needs of students within the school.

_________________________________________

Legal Reference:

  1. TRR/MS 0520-1-3-.08 (1)(d).

JGCA - Physical Examinations And Immunizations

Issued Date:  08/23/12
 
Rescinds:  07/28/11
 
Issued:  11/01/95

 

 
PHYSICAL EXAMINATIONS

The principal shall ensure that there is a complete physical examination of each student prior to:

1. Entering school for the first time. This applies to Pre-K, kindergarten, first grade and other students for whom there is no health record;1 and

2. Participation as a member of any athletic team or in any other strenuous physical activity program.2

Cost of the examination shall be borne by the parent or guardian of the student. These records shall be on file in the principal's office. 4

SCREENING TESTS, AS APPROPRIATE, SHALL BE CONDUCTED FOR STUDENTS AS DETERMINED BY THE BOARD, INCLUDING BUT NOT LIMITED TO:

1. Students entering school for the first time, and at other times and in other circumstances as determined by the Board.  Parents will receive written notice of result of any screening conducted by employees of WCSD that indicates a condition that might interfere or tend to interfere with a student’s progress.

2.Students who participate on athletic teams or activities as designated by the board at the high school level shall be required to undergo an electrocardiogram (EKG) which will be reviewed by qualified medical professionals in an effort to detect indications of hypertrophic cardiomyopathy (HCM).  The results of the EKG shall be included in the medical file furnished to the school by the student athlete or his parent/legal guardian on a form prescribed by the schools administration. The initial EKG screening test and reading will be provided by third party medical professionals to the student or parents.

Parents/Guardians will receive written notice of any screening result from the medical provider that indicates a condition that might interfere or tend to interfere with a student's progress or where further testing or examination is recommended by the medical provider.

The WCSD Athletic Trainer shall insure that no student who has a positive EKG screening for HCM shall be allowed to participate on a high school athletic team unless/until the student is released for participation, with or without restrictions, by a licensed cardiologist.  Any student who has a positive EKG screening for HCM which indicates that the student is at risk for HCM will be required to submit to additional medical testing and/or physical examination at his/her own expense.

Any student who is confirmed to have or be at risk for HCM must thereafter provide an annual clearance by a licensed cardiologist before being allowed to participate in high school athletics.  

In general, the school district will not conduct physical examinations of a student without parental consent to do so or by court order, unless the health or safety of the student or others is in question.

IMMUNIZATIONS

No students entering school, including those entering Pre-K, kindergarten or seventh grade, those from out-of-state and those from nonpublic schools, will be permitted to enroll (or attend) without proof of immunization, as determined by the Commissioner of Public Health.1,3,4  It is the responsibility of the parents or guardians to have their children immunized and to provide such proof to the principal of the school which the student is to attend.5

Proof of immunization for students entering school for the first time shall be established by a certificate of immunization listing all immunizations which a child has received. Certification of additional state mandated immunizations for students entering seventh grade need only establish proof that the additional immunizations have been received. All certificates of immunizations shall be in standard form furnished by the Department of Health and signed by the physician or health care provider administering the immunizations.6

Exceptions, in the absence of an epidemic or immediate threat thereof, will be granted to any child whose parent or guardian shall file with school authorities a signed, written statement that such measures conflict with his/her religious tenets and practices; or due to medical reasons if such child has a written statement from his/her doctor excusing him from such immunization.7

Proof of exceptions will be in writing and filed in the same manner as other immunization records.8

A list of transfer students shall be kept at each school throughout the school year in order that their records can be monitored by the Department of Health and Environment.

_______________________________

Legal References:

  1. TRR/MS 0520-1-3-.08(2)(a); TCA 49-6-5004(a)
  2. TRR/MS 0520-1-3-.08(2)(b)
  3. TCA 49-6-5001(b)(1)
  4. TRR/THOD 1200-14-01-.29
  5. P.L. 107-110 Part F § 1061 (1)(D); (2)(B) & (4)(B)
  6. TCA 49-6-5002
  7. TCA 49-6-5001(a)
  8. TCA 49-6-5001(b)(2)

JGCAA - Emergency Allergy Response Plan

Issued Date:  07/26/12
 
Issued:  03/05/07
 
 
The director of schools shall develop and maintain an Emergency Allergy Response Plan that meets state guidelines for managing students with life-threatening allergies. The Plan shall include measures to reduce exposure to allergens and procedures to treat allergic reactions. Components of the plan shall include, but are not limited to; education and training of personnel, record keeping/documentation, development and reviews of the allergy action plan, and protocols for classrooms and cafeterias that include strategies to reduce exposure to allergens.1

Using the state food allergy guidelines plan as a guide, the director shall also develop a process to identify all students with food allergies and develop and implement an Individualized Health Care Plan (IHCP) with an Allergy Action Plan for each specific student.2

_________________________________                                        

Legal References:

  1. TCA 49-5-415 (f)(1) and (2)
  2. Guidelines for Use of Health Care Professionals and Health Care Procedures in a School Setting, including Guidelines for Managing Life Threatening Food Allergies in Tennessee Schools (Tennessee Department of Education and Tennessee Department of Health) (2007).

JGCAAA - Prevention and Treatment of Sports Related Concussions

Descriptor Code:  JGCAAA

Issued Date:  07/26/16

Rescinds:  02/27/14

Original Issued:  02/27/14

 

A concussion is a traumatic brain injury caused by a direct or indirect blow to the head or body. In order to ensure the safety of students that participate in interscholastic athletics, it is imperative that student athletes, coaches, and parents are educated about the nature and treatment of sports related concussions. The Board recognizes that concussions can be a serious health issue and should be treated as such.

The Board adopts the guidelines and other pertinent information and forms developed by the Tennessee Department of Health to inform and educate coaches, school administrators, student athletes, and parent(s) / guardian(s) of the nature, risk and symptoms of concussions and head injuries. These guidelines and materials may be viewed on the Department of Health's website and shall be made available to interested parties through the Central Office.

This policy shall govern all activities and those individuals involved in those activities which constitute an organized athletic game or competition against another team or in practice or preparation for an organized game or competition. It does not govern those activities or individuals involved in those activities which are entered into for instructional purposes only or those that are incidental to a nonathletic program or lesson.

REQUIRED TRAINING1

The director of schools shall ensure that each school's athletic director and coaches, employed or volunteer, annually complete the Concussion in Sports– What You Need to Know online course. This course may be accessed online at https://nfhslearn.com/.

Prior to the annual initiation of practice or competition, the following persons must review and sign a concussion and head injury information sheet approved by the Tennessee Department of Health: the director of schools, licensed healthcare professionals (if appointed), each school athletic director, and each coach, employed or volunteer.

In addition, prior to the annual initiation of practice or competition, all student athletes and their parent(s) / guardian(s) shall review the concussion and head injury information sheet approved by the Tennessee Department of Health. A form confirming this review shall be signed and returned by the student athlete, if the athlete is eighteen (18) years of age or older; or by the student athlete's parent (s) / guardian (s), for athletes younger than eighteen (18) years of age.

All documentation of the completion of a concussion recognition and head injury safety education course program and signed concussion and head injury information sheets shall be maintained by the director of schools or his/her designee for a period of three (3) years.

REMOVAL FROM ATHLETICS1

Any student athlete who shows signs, symptoms and/or behaviors consistent with a concussion during an athletic activity or competition shall be immediately removed for evaluation by a licensed healthcare professional, if available, and if not, by the coach or other designated individuals.

No student athlete who has been removed from an athletic activity or competition due to a concussion or suspected concussion shall be allowed to return to any supervised team activities involving physical exertion, including games, competitions, or practices, until the student athlete has been evaluated by and received written clearance on forms approved by the Department of Health from a licensed health care provider for a full or graduated return. "Healthcare provider" means a Tennessee licensed medical doctor (M.D.), osteopathic physician (D.O.), or a clinical neuropsychologist with concussion training or a physician assistant (P.A.) with concussion training who is a member of a health care team supervised by a Tennessee licensed medical doctor or osteopathic physician.

This requirement for clearance prior to a student athlete returning to an athletic activity shall not apply if there is a legitimate explanation other than a concussion for the signs, symptoms, and/or behaviors observed.

The director of schools or his/her designee shall ensure that all protocols approved by the Tennessee Department of Health or required by law relative to the provisions of this policy are followed and implemented within each school.

_____________________________________

Legal Reference:

  1. TCA 68-55-502

JGCAAAA - Prevention and Treatment of Sudden Cardiac Arrest

Issued Date:  01/28/16
 


In order to ensure the safety of students that participate in interscholastic athletics, it is imperative that student athletes, coaches, and parents are educated about the nature and treatment of sudden cardiac arrest. The Board recognizes that sudden cardiac arrest can be a life-threatening health issue and should be treated as such.

The Board adopts the guidelines and other pertinent information and forms developed by the Tennessee Department of Health to inform and educate coaches, school administrators, student athletes, and parent(s) / guardian(s) of the nature, risk and symptoms of sudden cardiac arrest, including the risks associated with continuing to play or practice after experiencing symptoms. These guidelines and materials may be viewed on the Department of Health's website and shall be made available to interested parties through the Central Office.

This policy shall govern all activities and individuals involved in those activities which constitute an organized Athletic game or competition against another team or in practice or preparation for an organized game or competition.

It does not govern those activities or individuals involved in those activities which are entered into for instructional purposes only or those that are incidental to a nonathletic program or lesson.

REQUIRED TRAINING1

The director of schools shall ensure that each school's athletic director and coaches, employed or volunteer, annually complete the sudden cardiac arrest online training course as designated by the district. This course may be accessed online at https://nfhslearn.com/.

Prior to the annual initiation of practice or competition, the following persons must review and sign a sudden cardiac arrest information sheet approved by the Tennessee Department of Health: the director of schools, licensed healthcare professionals (if appointed), the athletic director, and each coach, employed or volunteer.

Proper annual training and associated documentation is a condition precedent to coaching student athletes in the Warren County School System. Coaches who have not completed the designated annual training and all required paperwork will be precluded from coaching (practice and games) until training and documentation is complete and submitted to the Athletic Director.  Head coaches shall be responsible for ensuring that all coaches on their staff have completed all requirements annually.  If annual training and documentation is not completed in a timely manner by a coach and/or his or her coaching staff, the coaching supplement may be withheld until completed.

In addition, prior to the annual initiation of practice or competition, all student athletes and their parent(s) / guardian(s) shall review the sudden cardiac arrest information sheet approved by the Tennessee Department of Health. A form confirming this review shall be signed and returned by the student athlete, if the athlete is eighteen (18) years of age or older; or by the student athlete's parent (s) / guardian (s), for athletes younger than eighteen (18) years of age.

All documentation of the completion of a sudden cardiac arrest education course program and signed sudden cardiac arrest information sheets shall be maintained by the director of schools or his/her designee for a period of three (3) years.

REMOVAL FROM ATHLETICS1

Any student athlete who passes out or faints or who exhibits unexplained shortness of breath, chest pains, dizziness, racing heart rate or extreme fatigue during an athletic activity or competition shall be immediately removed for evaluation by a licensed healthcare professional, if available, and if not, by the coach or other designated individuals.

No student athlete who has been removed from an athletic activity or competition shall be allowed to return to the practice or competition during which the student athlete experience symptoms consistent with sudden cardiac arrest and shall not return to play or participate in any supervised team activities involving physical exertion, including games, competitions, or practices, until the student athlete has been evaluated by and received written clearance on forms approved by the Department of Health from a licensed health care provider for a full or graduated return.    

After a student athlete who has experienced symptoms consistent with sudden cardiac arrest has been evaluated and received clearance for a graduated return to play from a health care provider, a school may allow a licensed health care professional, if available, with specific knowledge of the student athlete’s condition, to manage the student athlete’s graduated return to play based upon the health care provider’s recommendations.  The licensed health care provider, if not the student athlete’s health care provider, shall provide updates to the health care provider on the progress of the student athlete, if requested.

Minimum penalties for a coach found in violation of ignoring a student athlete’s sudden cardiac arrest symptoms or allowing the youth to return to the practice or competition during which the student athlete experienced the symptoms without written clearance from the health care provider for a graduated return to play shall be as follows:

  • For a first violation, suspension from coaching any school youth athletic activity for the remainder of the season;
  • For a second violation, suspension from coaching any school youth athletic activity for the remainder of the season and the next season; and
  • For a third violation, permanent suspension from coaching any school youth activity.
     

The director of schools or his/her designee shall ensure that all protocols approved by the Tennessee Department of Health or required by law relative to the provisions of this policy are followed and implemented within each school.

_____________________________________

Legal Reference:

  1. TCA 68-55-502

JGCAB - Guidelines for Managing Life-Threatening Allergies Including Food Allergies

Issued Date: 05/24/18

School personnel who have been trained by a registered nurse are permitted to administer epinephrine when the school nurse is not available.  If a student does not have an epinephrine auto injector and/or a prescription, the school nurse or trained personnel may administer the school’s independent supply of epinephrine when responding to an anaphylactic reaction.  If a student is injured due to the administration of epinephrine by a school nurse or other trained personnel, they shall not be held responsible for the injury unless administered with an intentional disregard for safety.  Each school shall maintain at least two (2) unlocked secure epinephrine auto injection locations, including but not limited to, the school office and school cafeteria.

GUIDELINES

Education/training for school personnel on the management of students with life-threatening allergies to include notification of Emergency Medical Services (EMS).

•    The school nurse or principal shall maintain a record for each student at risk for anaphylaxis.

•    If a student utilizes the epinephrine auto-injector other than as prescribed, he/she may be subject to disciplinary action.

•    Development of strategies to reduce the risk of exposure to anaphylactic causative agents in classrooms and common areas such as the cafeteria.

•    Dissemination of information on life-threatening allergies to school staff, parents and students.

•    Development of an Individual Health Plan (IHP) and/or 504 plan tailored to the need of each individual student at risk for anaphylaxis to include all school sponsored events.

•    Communication of a student’s IHP or 504 plan and emergency plan to all employees and third parties with a need to know

•    Students with a known diagnosis of anaphylaxis must have a written and signed statement from the student’s licensed health care provider that supports:

1.    Diagnosis of anaphylaxis
2.    Identification of food or other substances to which the student is allergic
3.    Indication of prior history of anaphylaxis
4.    Recommendation of emergency treatment procedures in the event of a reaction
5.    Completion of Warren County Schools Allergy/Anaphylaxis Allergy Action Plan to include substitute meals and self-administration readiness

The principal of each school, in conjunction with the school nurse, shall be responsible for the implementation and administration of an Emergency Allergy Response Plan that focuses on prevention and an appropriate response procedure should an emergency occur.

Legal Reference:
T.C.A. S 49-5-415 € and (f)

JGCAC - Adrenal Insufficiency

Issued Date: 05/24/18

Adrenal insufficiency is a hormonal disorder that occurs when the adrenal glands do not produce enough hormones.

Adrenal crisis is a sudden, severe worsening of symptoms associated with adrenal insufficiency.  Symptoms include severe pain in the lower back, abdomen or legs, vomiting, diarrhea, dehydration, low blood pressure or a loss of consciousness.

School personnel will be trained in medication administration for the treatment of an adrenal crisis when a parent/guardian notifies Warren County Schools that their child is diagnosed with Adrenal insufficiency.  The school nurse is responsible for the training.

School personnel who have successfully completed the educational training in the treatment of adrenal insufficiency may administer the prescribed medication provided by the parent to the student during an adrenal crisis.  If the school nurse is on site, the nurse will administer the medication.

Training:

1.    School personnel trainee must successfully complete an adrenal insufficiency training recognizing the signs and symptoms of an adrenal crisis responding with student-specific interventions.

2.    Review the medication order and confirm parent/guardian permission.

3.    School personnel trainee will be able to describe the types of medications available for treating adrenal insufficiency and an adrenal crisis.

4.    School personnel trainee must be able to properly administer the medication used to treat an adrenal crisis to include drug preparation, documentation and follow-up care.

5.    School personnel trainee will notify or delegate notification of EMS/911, parents/guardian and school nurse anytime adrenal crisis medication is administered.

Legal Reference
T.C.A. 49-50-1603

 

JGCAD - Glucagon Administration

Issued Date: 05/24/18

Glucagon is a hormone that causes the liver to release sugar into the blood. It is used to raise the blood sugar when a child is unable to take liquids or food by mouth because of severe sleepiness, unconsciousness or seizure activity. Glucagon is an emergency medication, given by needle and syringe when the student has low blood sugar and is lethargic, unconscious and/or exhibiting seizure activity. If Glucagon is part of a child’s Diabetes Medical Management Plan (DMMP) or emergency care plan, a health care provider’s order and written parental permission is needed to administer glucagon.

The student’s parents/guardian should supply the school with a glucagon emergency kit and be responsible for replacing the kit when it has expired. This glucagon kit contains a bottle (vial) of glucagon in powder form and a pre-filled syringe with special liquid; the two are mixed just before a glucagon injection is given.  

School personnel who volunteer, under no duress or pressure and have been properly trained by a Registered Nurse, are permitted to administer Glucagon in emergency situations to a student based on the medical order. If the school nurse is on site and available to assist, the school nurse must provide any needed diabetes assistance.  In addition, the Registered Nurse has primary responsibility for maintaining all student health records.

TRAINING

1.    Review medical order for Glucagon administration and parent/guardian permission.

2.    The volunteer must complete an in-depth diabetes-related training recognizing signs and symptoms of hypoglycemia and respond with student-specific interventions.  This training must be completed annually

3.    The volunteer must be able to describe Glucagon’s purpose, storage, preparation, dosage, and follow up care.

4.    The volunteer or designee will notify EMS/911, parents/guardian and the school nurse any time Glucagon is administered to any diabetic student.

5.    The volunteer must document the diabetic episode on an incident report.

6.    Training will be provided until competency is demonstrated and retraining shall be completed on a yearly basis.  Training will be documented and include a skills checklist, instructor’s name, trainee’s name, date of training, and documentation of competency of trainee to administrator Glucagon.  A copy of the trainee’s competency training form shall be kept in the employee’s personnel file.

Legal Reference:
T.C.A. 49-50-1602

 

JGCB - Student Communicable Diseases

Issued Date:  07/26/12
 
Issued:  11/01/95


 
No student will be denied an education solely because of a communicable disease, and his/her educational program shall be restricted only to the extent necessary to minimize the risk of transmitting the disease.

Parents or guardians of infected students shall inform appropriate school officials of the infection so that proper precautions for the protection of other students, employees, and the infected student shall be taken.

No student with a communicable disease which may endanger the health of either himself/herself or other individuals will enter or remain in the regular school setting.1,2  If a school principal has reason to believe a student has a communicable disease which may endanger the health of either himself/herself or other individuals in the regular school setting, the principal shall:

  1. Assign the student to a setting which will protect other students, employees and the student himself; or
  2. Exclude the student from school until certification is obtained from a physician or the County Health Department by either the parent or principal stating that the disease is no longer communicable.

If the principal has reason to believe that the student has a long-term communicable disease, the principal must require confirmation from a physician or the County Health Department as to the student’s condition. If the student is confirmed to have a long-term communicable disease the principal shall refer the student for special education services.3

The principal may request that further examinations be conducted by a physician or County Health Department and may request periodic re-examinations after the student has been readmitted to the school.2

Expenses incurred from examinations requested by school officials shall be paid by the Board.

The names of all students excluded from school under this policy will be forwarded to the office of the Director.

___________________________________

Legal References:

  1. TRR/MS 0520-1-3-.08 (2)(c).
  2. TCA 49-2-203 (b)(2).
  3. TRR/MS 0520-1-3-.08 (2)(g)(2)(v).

JGCBA - Acquired Immune Deficiency Syndrome (AIDS)

Issued Date:  07/26/12

Rescinds:  06/06/96

Issued:  11/01/95

 

LIABILITY AND NON-DISCRIMINATION

Students infected with HIV shall not be denied enrollment in school. The Board shall not prevent an HIV infected student from participating in the continuation of his/her education on the basis of HIV infection. Further, the student shall be subject to the same rules for class assignment, privileges and participation in any school-sponsored activities as all other students. The Board shall strive to maintain a respectful school climate for HIV infected students. Mandatory screening for communicable diseases not spread by casual everyday contact, such as HIV infection, shall not be a condition for school entry or attendance.1

ATHLETICS

A student who is HIV positive may not be denied the opportunity to participate in school athletic programs based solely on his/her HIV status. All reasonable accommodations shall be made to allow students with HIV to participate in school-sponsored physical activities.1

ADMINISTRATIVE RESPONSIBILITIES FOR CONFIDENTIALITY

If a student’s parents/guardians choose to disclose the child’s HIV status, all matters pertaining to that student will be directed by procedures initiated by the Director of Schools.

The Director of Schools shall be responsible for requesting medical records from the parent/guardian and a statement from the student’s physician regarding health status of the student reported to have HIV/AIDS. In addition, the Director of Schools will gather information regarding the student’s cumulative school record.

CONFIDENTIALITY

No information concerning an HIV infected student shall be divulged, directly or indirectly, to any other individual or group without the written consent of the parent/guardian. All medical information and written documentation of discussions, telephone conversations, proceedings and meetings shall be kept by the Director of Schools in a locked file. If the HIV infected student is under the age of eighteen (18), access to this file will be granted only to those persons who have the written consent of the infected student’s parent’s/guardians.

Under no circumstances shall information identifying a student with AIDS be released to the public.2,3

APPROPRIATE ALTERNATIVE EDUCATION PROGRAMS

In determining the educational placement of a student known to be infected with HIV, school authorities shall follow established policies and procedures for students with disabilities. School authorities shall reassess placement if there is a change in the student’s need for accommodations or services.

HIV PREVENTION EDUCATION/CURRICULUM

The Director of Schools shall be responsible for developing instructional objectives to address each terminal objective in the state AIDS curriculum framework and provide each teacher responsible for teaching AIDS education with these objectives.

Students shall further be taught universal precautions through the K-8 Healthful Living and Lifetime Wellness curricula and through the Board’s HIV prevention education program. The state AIDS curriculum and related instructional objectives will be used in grades K-12. Parents and guardians shall have convenient opportunities to preview all HIV prevention curricula and materials in accordance with the provisions of the Family Education Law of 1989.

Students shall have access to voluntary and confidential counseling about matters related to HIV. Administrators shall maintain a list of counseling and testing resources for student use.

INFECTION CONTROL

The Director of Schools shall develop an Occupational Safety and Health Administration (OSHA)-based infection control plan in which each school will provide for: 1) well-maintained and easily accessible materials necessary to follow universal precautions, and 2) designate first responders responsible for implementing infection control guidelines, including investigating, correcting, and reporting on instances of exposure. All schools shall further follow the most current Centers for Disease Control and Prevention (CDC) Universal Precautions for Prevention of Transmission of Human Immunodeficiency Virus, Hepatitis B Virus, and Other Blood borne Pathogens in Health Care Settings and the OSHA blood borne pathogens standard.4

_____________________________________

Legal References:

1. TRR/MS 0502-1-3-.08(2)(g)

2. TCA 68-10-113

3. 20 USC 1232(g); 34 CFR § 300.571-2

4. TRR/MS 0520-1-3-.05(1)(c)

5. State Board of Education Policy No. 5.300,

HIV/AIDS Policy for Employees and Students

August 18, 2005

JGCBAB - Pediculosis (Head Lice)

Issued Date:  02/24/11

Rescinds:  11/18/04

Issued:  04/24/97

 

The Warren County Board of Education shall follow the guidelines promulgated by the U.S. Centers for Disease Control and Prevention with respect to any child who is infested with or suspected of being infested with pediculosis or scabies.1

Children should be permitted to return to school or child care after appropriate treatment is started.”U.S. Centers for Disease Control and Prevention (CDC)

To help prevent the spread of head lice, the following guidelines should be taken:

From time- to- time students may need to be checked at school for head lice.  This will be done according to procedures established at each individual school.

If a student is found to have Pediculosis (head lice) the principal or his/her designee shall notify the parents/guardian and the student will be sent home. A letter will be sent home to explain the condition, requirements for readmission and deadlines for satisfactory completion of the treatment.  The principal or his/her designee will be responsible for determination of whether a student is infested.   As recommended by the CDC, any household members/siblings attending Warren County Schools should be checked for head lice as well.

Upon exclusion, the student must be treated for pediculosis (head lice). Before readmission satisfactory evidence must be submitted to school personnel that the student has been treated for pediculosis (head lice). This evidence may include but may not be limited to:

  1. Proof of treatment with a pediculicide product (head lice shampoo)
  2. Satisfactory examination by a school nurse or school personnel

The principal, or his/her designee, may consult the Director of Health Services and/or Student Services for any subsequent incidents of head lice for that student during the school year. Health Services and/or Student Services will contact the parent/guardian by telephone, certified letter, or home visit to insure the parent/guardian is aware of the child’s chronic lice infestation and appropriate measures to rid the child of lice.

A student will be expected to have met all requirements for treatment to return to school.

__________________________________

Legal Reference:

  1. Rule 1200-14-01-.24

U.S. Centers for Disease Control and Prevention (CDC)

JGCC - Medicines

Issued Date:  07/26/12

Rescinds:  04/22/10

Issued:  11/16/00

 

No school official or teacher will routinely dispense medication to students except when medication is required during school hours and is necessary to provide the student access to the education program. The principal/designee shall supervise self-administration of medication in compliance with the following regulations.1

ALL MEDICATIONS:

1. Must be stored in a secure locked box, cabinet or drawer or refrigerated in a secure area designed by the principal;

2. Must be brought to the principal’s office or clinic by the parent/legal guardian;

3. Must be accompanied by an “Authorization to Assist Competent Student with Self- Administration of Medicine” form completely filled out and signed by the parent/legal guardian;

4. No medication shall be given if the parent/legal guardian does not bring the medicine to school;

5. Half doses shall be cut in precise measurements by the parent/pharmacy (Pharmacy will cut medication if requested).

6. Exact measuring devices shall be brought to school with liquid medication for students’ use;

7. When more medication is needed, the empty bottle may be sent home with the student, and the parent shall return the medication;

8. Assure that medication has not already been given and watch the students take the medication; and

9. Return the medication to locked drawer or cabinet, if medication requires refrigeration, it should be refrigerated in a secure area.

EMERGENCY MEDICATIONS:

The Board chooses to ask for school personnel volunteers to be trained to administer emergency medications in an emergency situation in accordance with The Guidelines for use of Health Care Professionals and Health Care Procedures in a School Setting.

It shall be the responsibility of the parent/legal guardian to supply the emergency medication to the school.

Inhalers

A. May be carried by the student, kept by the teacher in the classroom or stored in the office with other meds;

B. May be taken on school related trips at parent’s discretion and as outlined on the IHP.

PRESCRIPTION MEDICATIONS:

1. All prescription drugs given in school shall be prescribed by a licensed prescriber on an individual basis as determined by the child’s health status;

2. Prescription medication shall be brought to school in the original, pharmacy container and properly labeled. The container shall have on the label:

A. Student’s name

B. Prescription number

C. Medication name, strength and dosage

D. Administration route date

E. Frequency and duration of medication to be given

F. Licensed prescriber’s name

G. Pharmacy name, address and phone number

3. All prescription for long-term medication shall be renewed at least annually;

4. Changes in prescription medication shall have written authorization from the licensed prescriber.

OVER THE COUNTER MEDICATIONS:

1. Over-the-counter medications shall be brought to school in new-unopened containers and labeled with student name and reason medication is needed;

2. Over-the-counter medications shall be administered according to the manufacturers’ recommendations on the label;

3. Aspirin or aspirin containing products will not be administered at school without a physician’s order;

4. Herbals and vitamins will not be administered at school without a physician’s order.

DOCUMENT:

1. All medication received is to be counted and documented on the mediation log in appropriate place;

2. An individual medication log and parental authorization form shall be maintained on EACH student and EACH mediation given. (Forms provided by Health Services).

3. Properly document on medication log all medication given. Fill log out completely. In the event a dosage is not administered, document the reason using the following code:

*NA Medication not available

*AB Absent

*NS No Show

*HD Holiday

*PT Parent giving medication

*FT Field Trip

STORAGE:

1. All medications must be stored in a secure, locked, clean container or cabinet accessible only to the responsible authorized school personnel;

2. Proper temperature and storage conditions applicable to individual prescription items shall be maintained. When refrigeration is recommended or required, medication must be separated from food items in a secured container and a secured area.

DISPOSAL OF OLD OR UNUSED MEDICATIONS:

1. The parent/legal guardian shall pick up unused medication when student has completed his/her regimen as instructed by their physician and at the end of the school year.

2. Any medication remaining at school at the end of the year shall be disposed.

In case of an emergency, the school system shall act in the best interest of the student and shall follow the IHP in accordance with the child’s physician’s recommendations. Should there be a disagreement between the student’s parent/legal guardian and the physician’s recommendations; the Department of Children Services’ directions shall be followed.

_______________________________

Legal References:

  1. TCA 49-5-415.
  2. Guidelines for Use of Health Care Professionals and Health Care Procedures in a School Setting

JGD - Student Psychological Services

Issued Date:  08/23/12
 
Rescinds:  11/01/95
 
Issued:  11/01/95

 

The Director will develop a program for making psychological services available to all students.1 This program shall cooperate with other agencies in consultative screening and assessment services.

School counselors shall respect the right of privacy of the students they counsel. Confidentiality shall be maintained by the counselor except:

  1. Where there is a clear and present danger to the student or other persons;
  2. To consult with another psychologist when it is in the best interests of the students; or
  3. When a student and/or parent waives this privilege in writing.

When a counselor is in double about what information to release in a judicial proceeding, the counselor shall consult with the board attorney.

No school personnel shall conduct any mental health screening, except as provided by law.2

_________________________________

Legal References:

  1. TRR/MS 0520-1-3.08 (1)(c).
  2. TCA 49-2-124

JGE - Student Social Services

Issued Date:  07/26/12
 
Issued:  11/01/95
 


Each school shall provide a social service program for all students through the cooperative efforts of the principal, teachers and guidance counselors.1

The principal shall develop a program of social services which shall include such services and activities as:

  1. Orientation of parents and students to the school program;
  2. Student referral and/or welfare provisions;
  3. Collection and maintenance of student data and record systems;
  4. Educational information for use by students, parents and teachers;
  5. Conflict resolution techniques; and
  6. Referral information and/or outlets for referral for drug abuse counseling, pregnancy counseling, and psychological services.

The classroom teacher, because of close contacts with the student shall be a key person in the social services program.

School administrators are authorized to work with recognized groups who may furnish special services to students.

________________________________

Legal Reference:

1. TRR/MS 0520-1-3-.08 (1)(d).

JGED - Students in Foster Care

Issued Date:  6/22/17
 
Original Issued:  6/22/17
 


Students in foster care, including those awaiting foster care placement, shall be immediately enrolled in Warren County Schools.  Students will be enrolled even if the student/foster care parent is unable to produce records normally required for school enrollment. (Academic records, immunization records, health records, proof of residency, etc.) or missed the district’s application or enrollment deadlines.1

PLACEMENT

The Warren County School District and the Department of Children Services will jointly work together to determine whether placement in a particular school/school of origin is in in a student’s best interest. Other parties, including the student, foster parents and biological parents (if appropriate), shall be consulted.  If a child has an IEP or a Section 504 plan, then the relevant school staff members shall participate in the best interest decision process. A best interest determination meeting shall be made as quickly as possible to prevent educational disruption.

Placement shall be determined based on the student’s best interest.  At all times, a strong presumption that keeping the student in the school of origin is in the student’s best interest shall be maintained2. For the purpose of this policy, school of origin shall mean the school in which the student was enrolled, including a preschool/pre-K program at the time of placement in foster care or at the time of a placement change if the student is already placed in foster care.3  

When determining placement, student-centered factors including, but not limited to, the following shall be considered:

  1. Preference of the student;
  2. Preference of the student’s parent(s) or educational decision maker(s);
  3. The student’s attachment to the school, including meaningful relationships with staff and peers;
  4. Placement of the student’s siblings;
  5. Influence of the school climate on the student, including safety;
  6. The availability and quality of the services in the school to meet the student’s educational needs;
  7. History of school transfers and how they have impacted the student;
  8. How the length of the commute would impact the student;
  9. Whether the student is receiving special education and related services; and, if so, the availability of those required services in a school other than the school of origin; and
  10. Whether the student in an EL and is receiving language services, and, if so, the availability of those required services in a school other than the school or origin.

Transportation costs should not be considered when determining a student’s best interest.

If it is determined that it is in the best interest of the student to attend the school of origin, the director or his/her designee shall provide a written explanation of the reasons for the determination.  The written explanation shall include a statement regarding the right to appeal the placement decision.  If the placement decision is appealed, the district shall refer the student to the district coordinator for children in foster care, who shall carry out the dispute resolution process as expeditiously as possible and in accordance with the law.2   Until the dispute is resolved, to the extent feasible, the student shall remain in his/her school of origin.2

TRANSPORTATION

Once placement determination has been made to return the student to the school of origin, the District shall collaborate with the local child welfare agency to develop and implement clear and written procedures governing how transportation will be provided, arranged, and funded. This transportation shall be provided for the duration of the student’s time in foster care. 

The Director of Schools shall develop administrative procedures to provide for transportation of students in foster care.5  These procedures must ensure that:

  1. Students in foster care needing transportation to their schools of origin will promptly receive that transportation in a cost-effective manner and in accordance with federal law; and

  2. If there are additional costs incurred in providing transportation to the school of origin, the district will provide such transportation if:

a.  The local child welfare agency agrees to reimburse the district for the cost of such transportation;
b.  The district agrees to pay for the cost; or
c.  The district and local child welfare agency agree to share the cost.4
 

The district will ensure that a student in foster care, to include a student awaiting foster care placement, remains in his/her school of origin while any disputes regarding transportation costs are being resolved.

________________________________

Legal References:

  1. Elementary and Secondary Education Act (ESEA), as amended by ESSA (Pub. L. 114-95) S 1111(g)(1)(E)(ii)-(iii)
  2. Elementary and Secondary Education Act (ESEA), as amended by ESSA (Pub. L. 114-95) S 1111(g)(1)(E)(ii)-(iv)
  3. Elementary and Secondary Education Act (ESEA), as amended by ESSA (Pub. L. 114-95) S 1111(g)(1)(E)
  4. Elementary and Secondary Education Act (ESEA), as amended by ESSA (Pub. L. 114-95) S 1112(c)(5); S475(4)(A) of the Social Security Act, 42 U.S.C. S675(4)(A)
  5. Elementary and Secondary Education Act (ESEA), as amended by ESSA (Pub. L. 114-95) S 1112(c)(5)(B)(i)

JGEE - Student Suicide Prevention

Issued Date:  8/25/16
 
Original Issued:  8/25/16


 
Monitoring: Review Annually, in April

The Board is committed to protecting the health and well-being of all students and understands that physical, behavioral, and emotional health are integral components of student achievement. Students are strongly encouraged to report if they, or a friend, are feeling suicidal or in need of help. Students will be provided information regarding The National Suicide Prevention Lifeline – 1-800-273-8255 (TALK).

PREVENTION1

All district employees shall attend either the annual in-service training in suicide prevention or participate in other equivalent training approved by the director of schools. The training shall include, but not be limited to, identification of risk factors, warning signs, intervention and response procedures, referrals, and postvention.

The director of schools shall identify a district suicide prevention coordinator responsible for planning and coordinating the implementation of this policy. Each school principal shall designate a school suicide prevention coordinator to act as a point of contact in each school for issues relating to suicide prevention and policy implementation.

INTERVENTION1

Any employee who has reason to believe that a student is at imminent risk of suicide shall report such belief to the principal or designee. Belief that a student is at imminent risk of suicide shall include, but not be limited to, the student verbalizing the desire to commit suicide, evidence of self-harm, or a student self-refers.

Upon notification, the principal or designee shall ensure the student is placed under adult supervision. Emergency medical services shall be contacted immediately if an in-school suicide attempt occurs. The principal or designee shall contact the director of schools or designee as soon as practicable.

Prior to contacting the student’s parent/guardian, the director of schools or designee shall determine if there could be further risk of harm resulting from parent/guardian notification. If parent/guardian notification could result in further risk of harm or endanger the health or well-being of the student, then local law enforcement and the Department of Children’s Services shall be contacted.2

If appropriate, the director of schools or designee shall contact the student’s parent/guardian and provide the following information:

  1. Inform the parent/guardian that there is reason to believe the student is at imminent risk of suicide;
  2. Assure the parent/guardian that the student is currently safe or inform the parent/guardian that emergency medical services were contacted;
  3. Ask the parent/guardian whether he/she is aware of the student’s mental state;
  4. Ask the parent/guardian whether he/she wishes to obtain or has obtained mental health counseling for the student;
  5. Provide the names of community mental health counseling resources if appropriate.

The director of schools or designee will seek parental permission to communicate with outside mental health care providers regarding a student. If the student is under the age of 18 and the parent/guardian refuses to seek appropriate assistance, the director of schools or designee shall contact the Department of Children’s Services.2

The director of schools or designee shall document the contact with the parent/guardian by recording:

  1. The time and date of the contact;
  2. The individual contacted;
  3. The parent/guardian’s response; and
  4. Anticipated follow-up.

The director of schools or designee shall ensure the student is under adult supervision until a parent/guardian or other authorized individual accepts responsibility for the student’s safety.

Prior to a student returning to school, the director of schools or designee and/or principal shall meet with the student’s parent/guardian, and student if appropriate. The parent/guardian shall provide documentation from a mental health care provider stating that the student has received care and is no longer a danger to themselves or others. The principal will identify an employee to periodically check in with the student to ensure the student’s safety and address any problems with re-entry.

POSTVENTION1

Immediately following a student suicide death, the Crisis Team shall meet and implement the Crisis Management plan. At a minimum, the Crisis Management plan shall address the following:

  1. Verification of death;
  2. Preparation of postvention response to include support services;
  3. Informing faculty and staff of a student death;
  4. Informing students that a death has occurred;
  5. Providing information on the resources available to students;


The Crisis Team shall work with teachers to identify the students most likely to be impacted by the death in order to provide additional assistance and counseling if needed. Additionally, staff and faculty will immediately review suicide warning signs and reporting requirements. The director of schools or designee shall be responsible for all media inquiries.

________________________________

Legal References:

  1. Public Acts of 2016, Chapter No. 623
  2. T.C.A. 37-1-403

Cross References:

News Releases, News Conferences and Interview 1.503
Crisis Management 3.203
Student Discrimination, Harassment, Bullying, Cyber-bullying and Intimidation 6.304
Promoting Student Welfare 6.400
Student Wellness 6.411

JGFB - Supervision of Students

Issued Date:  07/26/12

Issued:  11/01/95

 

Students will be under the supervision of school personnel, either certificated or non-certificated,at all times, including play periods and lunch periods, as well as during the school day and during extracurricular activities.

The principal shall assign students to school personnel and ensure proper supervision.

________________________________

Legal Reference:

1. TRR/MS 0520-1-3-.08 (1)(d).

JGFE - Child Abuse and Neglect

Issued Date:  07/26/12
 
Rescinds:  10/07/05
 
Issued:  01/12/98


 
All personnel shall be alert for any evidence of child abuse or neglect.

Child Abuse is defined as any wound, injury, disability, or physical or mental condition which is of such nature as to reasonably indicate that it has been caused by brutality, abuse, or neglect or which on the basis of available information reasonably appears to have been caused by such. Staff members having knowledge or suspicious of any child who is suffering from abuse or neglect shall report such harm immediately.1,2 The report shall be made to the judge having juvenile jurisdiction or to the county office of the Department of Human Services or to the office of the chief law-enforcement official where the child resides.1

The report shall include:

  1. The name, address and age of the child;
  2. The name and address of the parents or persons having custody of the child;
  3. The nature and extent of the abuse or neglect; and
  4. Any evidence to the cause or any other information that may relate to the cause or extent of the abuse or neglect.1

The person reporting shall be immune from liability3 and his/her identify shall remain confidential except when the juvenile court determines otherwise.4

The Director shall develop reporting procedures, including sample indicators of abuse and neglect, and shall disseminate the procedures to all school personnel.5

_____________________________________

Legal References:

  1. TCA 37-1-403.
  2. TCA 37-1-412.
  3. TCA 37-1-409.
  4. TCA 37-1-408.
  5. TRR/MS 0520-1-3-.08 (2)(e).

JGFF - Student Vehicles

Issued Date:  11/01/95

 

Students who ride bicycles or drive motor vehicles to school must leave the vehicles parked in designated areas until the end of the school day, unless permission is obtained from the principal to use said vehicle.

No student shall be allowed to drive a motor vehicle on the school campus who does not have a driver’s license.

Parking regulations for each school will be developed by the principal and published in the school handbook.

JGFG - Accident and Illness

Issued Date:  07/26/12
 
Issued:  11/01/95
 


 
Parent(s) of all students shall provide the schools with medical authorization which shall contain the following information:

  1. Parents’ location and phone number during the school day;
  2. The name, address and phone number of the student’s physician(s);
  3. Directions in the event that medical treatment is needed; and
  4. Information concerning a student’s particular physical disability or medical condition

The authorization will be required annually and will be kept on file in the principals’ office.

If a student suffers an injury or becomes ill, the staff member in charge shall have the responsibility to render first-aid or ensure that it is rendered.

In the event of serious injury or illness to a student, the parent(s) will be notified as to whether to pick up the child at school or meet the child at the hospital. If the parent(s) cannot be reached, the student will be transported to the hospital emergency room and the physician identified by the parent(s) on the emergency medical authorization form will be notified of the accident. Efforts to notify the parent(s) will continue until they are reached.

Principals will inform the Director immediately of any serious injuries suffered by students while under jurisdiction of the school. A report of each accident taking place in a school will be filed in the offices of both the principal and the Director. Forms for reporting accidents will be made available from the office of the Director. In all accidents serious enough to required medical attention or requiring the students to be taken home or in all cases that the staff member in charge deems desirable, reports will be made and filed as state above.

No student will be taken and left at home or sent home unless a parent, or someone designated by the parent(s), is at home to accept the responsibility of the student.

Parents who object to the procedures contained in this policy shall submit to the principal a written emergency plan for his approval.

JGFGA - Driver’s License Revocation

Issued Date:  06/25/15
 
Rescinds:  04/23/15
 
Issued:  06/18/96

 

Any student fifteen (15) years of age or older who becomes academically deficient or deficient in attendance shall be reported to the Department of Safety for driver’s license revocation.

A student shall be deemed academically deficient if she/her has not received passing grades in at least three (3) full subjects or their equivalency at the end of the semester grading.

A student shall be deemed deficient in attendance when she/he drops out of school or has ten (10) consecutive or fifteen (15) days total unexcused absences during a single semester. Suspensions shall be considered unexcused absences.

A copy of the notice sent to the Department of Safety by the attendance teacher or the Director shall also be mailed to the student’s parents or guardian1.

__________________________________

Legal Reference:

  1. TCA 49-6-3017; TVA 55-50-502; TCA 55-50-511 through 514.

JH - Student Activities

Issued Date:  07/26/12
 


The student activity program and organizations are an extension of the academic curriculum and are intended to complement the basic instructional program. Each sponsor will treat student activities with the same attention given regular classes:  i.e., plan and evaluate the activity and make recommendations concerning changes, continuance, or deletion from the school’s activity program.

JHA - Student Solicitations/Fundraising Activities

Issued Date:  10/27/16
 
Rescinds:  07/26/12
 
Issued:  11/01/95
 


Individual Schools

The schools shall avoid exploiting students, whether by advertising or otherwise promoting products or services, soliciting funds or information, or securing participation in non-school related activities and functions. At the same time, schools shall inform and assist students in learning about programs, activities or information which may be of help or service to them. To attempt a fair balance, the following general guidelines will apply:

  1. Fundraising activities shall be authorized by the Board and shall be for the purposes of supplementing funds for established school programs and not for supplanting funds which are the responsibility of the public;

  2. Fundraising companies and other salespersons shall obtain permission in writing from the Director of Schools’ office to visit the schools;

  3. Any commission payable by companies will be paid in the form of reduced prices to the   students, or paid into the activity fund of the school for use by the school. No school employee shall personally benefit from any fundraising activity.

  4. All fundraising activities must be approved in writing by the Director of Schools. In granting approval for a fundraising activity, the Director of Schools shall determine whether or not the activity will benefit the school, contribute to the welfare of the students body and supplement, not replace, funds necessary to fulfill the board’s required contributions. The authorization request shall contain the following information:1


A. A list of the proposed fundraising activities;

B. Purpose of the fundraising activity;

C. Amount needed and proposed uses;

D. Present balance of affected fund and/or accounts;

E. Expected student involvement in fundraising activity (school-wide or individual class or club);

F. Anticipated beginning and ending dates; and

G. Margin of profit and how it is to be paid to the school.

5. Students will not be excused from a regular class to participate in a fundraising activity. No grade in a subject or course will be affected by a students’ participation in a fundraising   activity.

6. No quotas will be imposed on students involved and their efforts will be voluntary. Students who do not participate in fundraising activities will not be punished or discriminated against in any way.

The policy shall not be construed as preventing a teacher from using instructional or informational materials even though the materials might include referenced to a brand, product or service.

LOTTERIES

No fundraising activity shall be conducted which distributes prizes or makes awards to winners from among purchasers of chances by means of tickets or otherwise through a random drawing or other random selection process.2

WEB BASED ON-LINE FUNDRAISING FOR INDIVIDUAL CLASSROOMS

School-wide fundraising should be conducted by collecting money directly and solely by school personnel.  Online fundraising platforms may be used only to obtain items (never cash/money) for special projects or to supplement learning in individual classrooms and only by strictly following the WCBOE procedure for web-based fundraising through specific district-approved fundraising sites. A current selection of district approved fundraising sites may be found by contacting the compliance manager at the central office.  Online fundraisers must be pre-approved by the director in the same manner as all other fundraisers and before any money is raised.

Additional requirements for web-based fundraising

A teacher desiring to use web-based fundraising must also complete the following additional requirements before submitting a fundraiser request to the director:

a. Discuss the proposed fundraiser and obtain approval from the principal of the home school

b. Set up an online account on a district approved fundraising website in the name of the home school, NOT in the teacher’s name.

c. Ensure that copies of all online applications or other set- up forms are submitted with the fundraiser request which must be signed by the teacher and the principal.

Additional rules that apply to items obtained through web-based fundraisers.

1. On-line fundraising for money or gift cards is strictly prohibited.

 2. No Item(s) purchased by the web company with fundraiser dollars shall be shipped to a teacher’s home. All items must be shipped to the address of the home school.

3. Fundraiser Summary Report must be completed and submitted to the school bookkeeper within 10 school days of the receipt of the fundraised items. The Report must include a print out from the website confirming that all items have been shipped and the fundraiser has been completed.

4. Items obtained must be used by the teacher for the classroom and inventoried to the home school.

5. As with all fundraisers, item(s) obtained with money was raised from on-line fundraisers become property of the home school and must remain at the school of origin in the event that the teacher leaves the school of origin for any reason.

___________________________________

Legal References:

  1. Tennessee Internal School Uniform Accounting Policy Manual: Section 4-26
  2. OP Tenn. Atty. Gen. 89-35 (March 20, 1989);

OP Tenn. Atty. Gen. 95-039 (April 18, 1995)

JHC - Student Clubs & Organizations

Issued Date:  08/23/12
 
Rescinds:  08/09/01
 
Issued:  08/09/01


 
Student organizations are an extension of the academic curriculum and are intended to complement the basic instructional program.

The principal, in cooperation with the faculty and student body representatives, shall approve all clubs and organizations within the school.

One or more staff members will serve as sponsors of each activity and will attend all meetings. Each sponsor will evaluate the activity and make recommendations concerning changes, continuance, or deletion from the schools’ activity program.

An approved copy of the aims, objectives, and constitution for each organization will be kept on file in the principals’ office.

The Director shall approve all requirements imposed by clubs which have restricted membership.

The natures of any initiation shall be outlined and presented in writing to the club sponsor and the principal of the school for approval prior to the actual initiation. Hazing by students acting alone or with others is strictly prohibited. Any organization which permits an initiation to go beyond the scope of activities planned and previously approved will be suspended until reinstated by the principal.1

Sororities, fraternities, and all secret organizations are prohibited.

Each school shall publish a current list of all clubs and organizations each year and all parents shall have a right to prohibit their child from participating in such clubs and/or organizations by providing written notification to the school.2

_______________________________________

Legal References:

  1. TCA 49-2-120; TCA 49-6-3401.
  2. PL 990

JHCA - Student Equal Access (Limited Public Forum)

Issued Date:  09/27/12
 
Rescinds:  09/27/12
 
Issued:  08/14/97


 
Before the beginning or after the end of a school day, students in grades 9 through 12 may initiate non-curriculum-related meetings regardless of the religious or political nature of the meetings.1,2,3

No funds shall be expended by the school for any such meeting beyond the incidental cost associated with providing meeting space. Groups meeting under this policy shall be required to pay a reasonable fee for compensating school personnel in the supervision of the activity.

No student may be compelled to attend or participate in a meeting under this policy.

A student or group of students who wish to conduct a meeting under this policy must file an application with the principal at least three days prior to the proposed date.

The principal shall approve the meeting if from the application determines that:

  1. The meeting is voluntary and student-initiated;
  2. There is no sponsorship of the meeting or its content by the school, the government or its agents or employees;
  3. The meeting will not materially and substantially interfere with the orderly conduct of the school’s educational activities or conflict with other previously scheduled meetings;
  4. The meeting must be monitored by a school employee; however, no employee shall be required to attend in this capacity if the content of the meeting is contrary to the beliefs of the employee;
  5. School employees are not prohibited from participating in religious activities on school grounds that are initiated by students at reasonable times before or after the instructional day so long as such activities are voluntary for all parties and do not conflict with the responsibilities of such personnel; 4 and
  6. Non-school persons will not direct, control or regularly attend.

______________________________________

Legal References:

  1. 20 U.S.C.A § 4071
  2. Westside Community Schools v. Mergers, 496 U.S. 226 (1990)
  3. TCA 49-6-101
  4. Tennessee Public Chapter No. 690.

JHCC - Student Publications

Issued Date:  08/23/12
 
Issued:  11/01/95
 


 
STUDENT RIGHTS

The student shall be allowed to responsibly express himself/herself and to disseminate his/her views in writing.1

Any student may submit articles and editorials for school-sponsored publications. The procedure for submission of materials shall be published and distributed to all students.

STANDARDS

School-sponsored publications shall adhere to commonly accepted community standards, and no printed material may be distributed which:

  1. Is obscene3;
  2. Is libelous4;
  3. May create a material and substantial disruption of the normal school activity or appropriate discipline in the school.

CONTROL AND SUPERVISION

Student publications shall be under the control of the principal. Each school shall have a faculty sponsor who reviews all publications proposed to be distributed in the school by a student or school group2.

DISTRIBUTION

School authorities shall regulate the time, manner, place and duration for the distribution of publications on school grounds.

As it pertains to the school, distribution shall be defined as any manner of disseminating written or printed materials equally, systematically or merely at random to several or many persons on school grounds.

APPEALS

If a request for distributing any portion of a student publication is denied by the faculty sponsor, the decision may be appealed to the principal, then to the Director, and ultimately to the Board.

____________________________________

Legal References:

  1. U.S. Constitution, Amendment1.
  2. Tinker v. Des Moines Independent Community District, 393 U.S. 503 (1969)
  3. Shnley v. Northwest Ind. School District, 462 F. 2d 960, 970-971, 5th Cir., 1971
  4. Schwartz v. Schuker, 298 F. Supp. 238, 242 (D.C.N.Y. 1969)
  5. Braxton v. Municipal Ct., 10 Cal. 3d 138, 514 P. 2d 697, 109 Cal. Rptr. 897 (1973)

JHD - Student Social Events

Issued Date:  08/23/12
 
Issued:  11/01/95


 
 
Events which enhance social development may be conducted by schools, but must not interfere with the scholastic program in any school.

Student organizations may sponsor social events which are planned under the guidance of club sponsors or school administrators, scheduled well in advance, and serve to complement the curricular program. Minimal admission fees may be charged to defray costs.

Social events scheduled for out-of-school hours shall be approved by the principal. Activities scheduled outside of the system must be approved by the Director and/or the Board.

Annual school proms have board approval provided that adequate supervision is secured.

JHE - Student Performance

Issued Date:  08/23/12
 
Issued:  11/01/95


 
The following guidelines shall be used by Principals in determining whether or not students may participate in community-sponsored activities during school hours:

  1. The participation in the project will not deprive students of time needed for acquiring basic skills;
  2. The regular schedule will not be interrupted unless the majority of the students benefit through their participation;
  3. Neither an individual nor the school as a whole shall be permitted to use school time in working on the community-sponsored projects unless such as undertaking is contributing to the educational program.
  4. If the performance is school-sponsored and is open to the public, it shall be physically accessible to all students, their parents and/or guardians, and other interested citizens.1

 
____________________________________

Legal Reference:

  1. Public Law 101-36; U.S.C. 12101.

JKA - Student Solicitations

Issued Date:  11/01/95

 

The schools shall avoid exploiting students, whether by advertising or otherwise promoting products or services, soliciting funds or information, or securing participation in non-school related activities and functions. At the same time, schools shall inform and assist students in learning about programs, activities or information which may be of help or service to them. To attempt a fair balance, the following general guidelines will apply:

  1. Announcements over the school public address system and/or permission to post bulletins may be approved by the principal if they concern a program or service fro youth by a non-profit agency.
  2. The principal will determine which materials may be distributed to students, except that material soliciting money or information may not be disturbed without specific Board approval.
  3. No more than one fund-raising activity will be conducted by each organization without the approval of the Director.
  4. Students will not be excused from a regular class to participate in a fund-raising activity.
  5. No quotas will be imposed on students involved and their efforts will be voluntary.
  6. The sale of supplies in the classroom as a fund-raising project for student activities is prohibited. This does not preclude the operation of a school store under the supervision of the principal or the non-profit sale of supplies which are used by students in making articles that become the individual’s property.

This policy shall not be construed as preventing a teacher from using instructional or information materials even though the materials might include reference to a brand, product or a service.

JL - Gifts

Issued Date:  08/23/12
 
Issued:  11/01/95


 
 
No school funds may be used to purchase gifts, including but not limited to presents, donations, memorials, and flowers.

The solicitation and/or collection of funds from students for the purpose of providing gifts for school personnel are not permitted. Extreme discretion will be exercised by teachers in accepting student gifts.

Students will be permitted, with the approval of the principal, to exchange gifts on special 

JLC - Delivery of Gifts

Issued:  07/21/15
 
Rescinds:  08/23/12
 
Issued:  11/01/95


 
The delivery and/or sale of all flowers, balloons, stuffed items, and similar gift items to students at any school in the Warren County School System is prohibited.

JM - Contests for Students

Issued Date:  08/23/12
 
Issued:  11/01/95
 
 
 
Contests and competitive activities sponsored by outside organizations shall not interfere with the regular school program.

The subject of a contest must be neither commercial nor sectarian.

To be recommended, an activity must be:

  1. Appropriate to the age group for which it is conducted.
  2. Designed to stimulate original individual work by the contestant.
  3. Of the type which can be undertaken as a supplement to, rather than as a substitute for, regular school work.

Selection of contest winners shall be the responsibility of the sponsoring group.

Scholarships or monetary grants shall be considered the most appropriate types of awards for contest winners.

Contests shall not be held without the approval of the Director.

JOA - Recognition of Religious Beliefs, Customs & Holidays

Issued Date:  08/23/12
 
Issued:  08/14/97

 
 
No religious belief or non-belief shall be promoted by the school system or its employees, and none shall be belittled. All students and staff members shall be tolerant of each others views. The school system shall use its opportunity to foster understanding and mutual respect among students and parents, whether it involves race, culture, economic background or religious beliefs1.  In that spirit of tolerance, students and staff members shall be excused from participating in practices which are contrary to their religious beliefs.

RELIGIOUS HOLIDAYS

Observance of religious holidays2 shall be as follows:

  1. The several holidays throughout the year which have both a religious and a secular basis may be observed in the public schools;3
  2. The historical and contemporary values and the origin of religious holidays may be explained in an unbiased and objective manner without sectarian indoctrination;
  3. Music, art, literature and drama having religious themes or basis are permitted as part of the curriculum for school-sponsored activities and programs if presented in a prudent and objective manner and as a traditional part of the cultural and religious heritage of the particular holiday;
  4. The use of religious symbols that are part of a religious holiday are permitted as a teaching aid or resource, provided such symbols are displayed as an example of the cultural and religious heritage of the holiday and are temporary in nature. These holidays include Christmas, Easter, Passover, Hanukkah, St. Valentine’s Day, St. Patrick’s Day, Thanksgiving and Halloween; and
  5. The school district’s calendar shall be prepared so as to minimize conflicts with religious holidays of all faiths.

__________________________________

Legal References:

  1. TCA 49-6-1012 through 1017
  2. Florey V. Sioux Falls, 619 F. 2d 1311 (1980); Washegesic V. Bloomindale Public Schools 813 F. Supp. 559 (1993).
  3. TCA 49-6-3016.

JRCA - Student Surveys Analyses and Evaluations

Issued Date:  01/28/16

Rescinds:  08/23/12

Issued:  11/01/95

 

Surveys for research purposes shall be allowed by the Board when the project is viewed as contributory to greater understanding of the teaching-learning process, the project does not violate the goals of the Board and the disruption of the regular school program is minimal. The Director of Schools shall develop administrative procedures for approving requests for conducting surveys, analyses and evaluations by agencies, organizations or individuals. The requests shall outline what is to be done, who is to be involved and how the results will be used and distributed.1

Parents shall be notified of their right to inspect all instructional material that will be used for a survey, analysis or evaluation as part of a federal program prior to the administration or dissemination of a survey, analysis or evaluation to students. Such notification shall include information regarding the purpose of the survey, analysis or evaluation as well as who will have access to the results.

Following such notification and prior to the administration, a parent or guardian may opt their child out of participation in the survey, analysis or evaluation. The Director of Schools shall develop procedures for implementation, including granting parent requests.

No student may, without parental consent, take part in a survey, analysis, or evaluation that reveals information covering:2

  1. Political affiliations or beliefs of the student or the student's parent; 
  2. Mental or psychological problems of the student or the student's family; 
  3. Sex behavior or attitudes; 
  4. Illegal, anti-social, self-incriminating, or demeaning behavior; 
  5. Critical appraisals of other individuals with whom respondents have
  6. close family relationships; 
  7. Legally privileged relationships; 
  8. Religious practices, affiliations or beliefs of the student or the student's parent; and Income.

COLLECTING, DISCLOSING OR USING INFORMATION FOR MARKETING3

In general, the district will not collect, disclose or use personal student information for the purpose of marketing or selling that information or otherwise providing that information for that purpose.

If any collected information is to be marketed or sold, parents will be directly notified at least annually at the beginning of the school year of the specific or approximate dates when such information will be collected. Parents, upon request, may inspect any instrument used to collect personal information for the purpose of marketing or selling that information before the instrument is administered or distributed to the student. All parents and students of appropriate age may decline to provide the information requested.

This portion of the policy does not apply to the collection, disclosure or use of personal information collected from students for the exclusive purpose of developing, evaluating or providing educational products or services for or to students or educational institutions to the extent allowed by law, such as the following: 4

College or other post secondary education recruitment or military recruitment.

• Book clubs, magazines and programs providing access to low-cost literary products.
• Tests and assessments used by elementary schools and secondary schools to provide cognitive, evaluative, diagnostic, clinical, aptitude or achievement information about students ( or to generate other statistically useful data for the purpose of securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments.
• The sale by students of products or services to raise funds for school-related or education-related activities.
• Student recognition programs.

_____________________________________ 

Legal References: 

1. TCA 49-2-211 
2. 20 USCA § 1232h
3. P.L. 107-110 Part F § 1061 (E) (F) & (2)
4. P.L. 107-110 Part F 1061 (4)(A)

JR - Student Records

Issued Date:  03/26/15
 
Rescinds:  8/23/12
 
Issued:  11/01/95
 

 
PURPOSE

The purpose of this policy is to effectuate the provisions of the Family Education Rights and Privacy Act (FERPA) at 20 U.S. C. Sec. 1232g and 34 C.F.R. sec 99.1 et seq., T.C.A. Secs.  10-7-504 and 49-1-701, et seq. to afford parents, guardians, and students who are eighteen (18) years of age or older certain rights with respect to the student’s education records maintained by Warren County Board of Education hereinafter referred to as (LEA) and the Tennessee Department of Education (TDOE).

Below is a link to the FERPA regulations cited in this document:
The Tennessee Code

DEFINITIONS

Educational Records

The term education records means records, files, documents and other materials which:

  1. Contain information directly related to a student, including: state and national assessment results, including information on untested public school students; course taking and completion, credits earned and other transcript information; course grades and grade point average; date of birth, grade level and expected graduation date or graduation cohort; degree, diploma, credential attainment and other school exit information such as receipt of the GED and drop-out data; attendance and mobility; data required to calculate the Federal four-year adjusted cohort graduation rate, including sufficient exit and drop-out information; discipline reports limited to objective information sufficient to produce the Federal Title IV annual incident report; remediation; special education data; demographic data and program participation information; and
  2. Are maintained by LEA or a person action for LEA.

Personal Identifiable Information (PII)

Personal identifiable information (PII) includes, but is not limited to:

  1. Student’s name;
  2. Name of student’s parent or other family member;
  3. Address of student or student’s family;
  4. A personal identifier, such as student’s social security number, student number or biometric record;
  5. Other indirect identifiers, such as student’s date of birth, place of birth, and mother’s maiden name;
  6. Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances , to identify the student with reasonable certainty; or
  7. Information requested by a person who the LEA reasonably believes knows the identity of the student or whom the education record relates.

Directory Information
 
The term directory information relating to a student includes, but is not limited to:

  1. Name;
  2. Physical and electronic address;
  3. Telephone listing;
  4. Date and place of birth;
  5. Major field of study;
  6. Participation in officially recognized activities and sports;
  7. Weight and height of members of athletic teams;
  8. Dates of attendance;
  9. Degrees and awards received; and
  10. The most recent previous LEA or institution attended by the student.

LEA RESPONSIBILITIES

LEA shall:

  1. Annually notify parents and guardians of their rights to request student information;
  2. Annually notify parents and guardians of its definition of personally identifiable information;
  3. Annually notify parents and guardians of its definition of direction information;
  4. Adopt procedures to ensure security when providing student records to parents or guardians;
  5. Adopt procedures to ensure student records and data are provided only to authorized individuals; and
  6. Provide student records and data within forty-five (45) calendar days of a request.

LEA shall not collect individual student data on a student’s;

  1. Political affiliation;
  2. Religion;
  3. Voting history;
  4. Firearms ownership.

LEA shall not collect individual student data on a student’s biometrics, analysis of facial expression, EEG brain wave patterns, skin conductance, galvanic skin response heart rate variability pulse, blood volume, posture, and eye-tracking, without written consent of the parent or student.

NOTICE FOR DIRECTORY INFORMATION

LEA must, with certain exceptions, obtain a parent’s written consent prior to the disclosure of personally identifiable information from a student education records.  However, an LEA may disclose appropriately designated “directory information” without written consent, unless a parent has advised the LEA to the contrary in writing.  The primary purpose of directory information is to allow the LEA to include this type of information in certain school publications.  Examples include, but are not limited to:

  1. A playbill, showing your student’s role in a drama production;
  2. The annual yearbook;
  3. Honor roll or other recognition lists;
  4. Graduation programs; and
  5. Sports activity sheets, such as for football, basketball or wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, now Federal laws require LEA, because it receives assistance under the Elementary and Secondary Education Act of 1965 (ESEA), to provide military recruiters, upon request, with the following information- names, addresses and telephone listings-unless parents have advised LEA that they do not want their student’s information disclosed without their prior written consent.

Annually, LEA must notify parents and students of information it will release as directory information, and of the parents right to exercise his/her right to advise LEA that consent for release of such information is denied.

NOTICE OF PARENTAL RIGHTS CONCERNING EDUCATION RECORDS

The following notice of parental rights concerning education records shall be sent to all parents annually;

Parents’ rights include:

  1. The right to inspect and review the student’s education records within forty-five (45) calendar days after the day LEA receives a request for access.  Parents or student should submit to the school principal or designated LEA official a written request that identifies the records they wish to inspect.  The principal or LEA official will make arrangements for access and notify the parent of the student of the place where the records may be inspected.
  2. The right to request amendment of the student’s education records that the parent or student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA and/or T.C.A. Sec. 49-1-701 et seq. Parents or students who wish to ask an LEA to amend a record should write the school principal or designated LEA official, clearly identify the part of the record they want changed, and specify why it should be changed.  If the LEA decides not to amend the record as requested by the parent or student, the LEA will notify the parent or student of the decision and of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or student when notified of the right to a hearing.
  3. The right to provide written consent before the LEA discloses personally identifiable information (PII) from the student’s educational records, except to the extent that FERPA and T.C.A. sec 49-1-701, et seq., authorize disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to LEA officials with legitimate educational interests. An LEA official is a person employed by the LEA as an administrator, supervisor, instructor or support staff member. An LEA official also may include a contractor outside of the LEA who performs an institutional service or function for which the LEA would otherwise use its own employees and who is under the direct control of the LEA with respect to the use and maintenance of PII from education records, such as: an attorney, auditor, medical consultant or therapist; or other contractor or volunteer assisting another LEA official in performing his or her tasks. An LEA official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the LEA discloses education records without consent to officials of another public school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the LEA to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue SW

Washington, DC 20202

RESTRICTIONS ON DISCLOSURE OF EDUCATION RECORDS

FERPA permits the disclosure of PII from students education records, without consent of the parent or student, if the disclosure meets certain conditions found in Sec 99.31 of the FERPA regulations and T.C.A. sec 49-1-701 et seq. Except for disclosures to LEA officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or student, 34 C.F.R. sec 99.32 of the FERPA regulations require LEA to record the disclosure. Parents and students have a right to inspect and review the record of disclosures.

Pursuant to 34 C.F.R. Sec 99.31, LEA may disclose PII from the education records of a student without obtaining prior written consent of the parents or the student under the following circumstances:

  1. To other LEA officials, including teachers, within the LEA who LEA has determined to have legitimate education interests. This includes contractors, consultants, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in 34 C.F.R. sec 99.31(a) (1)(i)(B)(2) are met.
  2. To officials of another school district or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of Sec. 99.34.
  3. To authorize representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State Department of Education. Disclosures under this provision may be made, subject to the requirements of 34 C.F.R. sec 99.35, in connection with an audit or evaluation of Federal or State supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.
  4. In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.
  5. To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a state statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to 34 C.F.R. 99.38.
  6. To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction.
  7. To accrediting organizations to carry out their accrediting functions.
  8. To parents of a student if the student is a dependent for IRS tax purposes.
  9. To comply with a judicial order or lawfully issued subpoena.
  10. To appropriate officials in connection with a health or safety emergency, subject to 34 C.F.R. sec 99.36.
  11. Information LEA has designated as “directory information” under 34 C.F.R. sec 99.37

__________________________________

Legal References:

  1. Family Education Rights and Privacy Act (FERPA) at 20 U.S. C. Sec. 1232g and 34 C.F.R. sec 99.1 et seq.,
  2. Tennessee Code Annotated Secs 10-7-504 and 49-1-701, et seq.

JRD - Child Custody/ Parental Access

Issued Date:  07/11/96
 
Rescinds:  06/23/95
 
 
 
The Board presumes that the person who enrolls a student in school is the student’s custodial parents. Unless a Tennessee Court specifies otherwise, the custodial parent shall be the one whom the school district hold responsible for the education and welfare of that child.

Parents or guardians shall have the right to receive information contained in school records concerning their minor child.1 The Board, unless informed otherwise, assumes there are no restrictions regarding the non-custodial parent’s right to be kept informed of the student’s progress and activities. If restrictions are made relative to the rights of the non-custodial parent, the custodial parent shall be requested to submit a certified copy of the court order which curtails these specific rights.

Unless there are specific court-imposed restrictions, the non-custodial parent, upon request, shall be given access to all of the student’s educational records including but not limited to the student’s cumulative file and the student’s special education file, if applicable.2

No principal or teacher shall permit a change in the physical custody of a child at school unless:

  1. The person seeking custody of the child presents the school official with a certified copy of a valid court order from a Tennessee court designating the person who has the custody of the child; and
  2. The person seeking custody give the school official reasonable advance notice of his/her intent to take custody of the child at school.3

_______________________________

Legal References:

  1. 20 U.S.C.A. 1232 g. (Family Educational Rights and Privacy Act of 1974).
  2. TCA 49-6-902
  3. TCA 36-6-105

JS - Student Fees and Fines

Issued Date:  02/25/16
 
Rescinds:  06/25/99
 
Issued:  06/30/97
 
 


Individual Schools

FEES

No fee will be charged any student as a condition to attending school or using its equipment while receiving educational training,1

However, certain school-related expenses may be requested or required of students.  Students shall be responsible for normal school supplies, such as pencils and paper. Other fees which may be requested and/or required include:

Fees that may be requested but not required from all students

The following school fees may be requested from but not required of any student, regardless of financial status (including eligibility for free or reduced lunch prices).

  1. Fees for activities that occur during regular school hours (the required 180 instructional days) including field trips, any portion of which fall within the school day, or for activities outside regular school hours if required for credit or grade;
  2. Fees for activities and supplies required to participate in all courses offered for credit or grade, including interscholastic athletics and marching band if taken for credit in accordance with local board policies; and
  3. Refundable security deposits collected by a school for use of school property for courses offered for credit or grade, including interscholastic athletics and marching band if taken for credit in accordance with local board policies.
     

Fees which may be waived pursuant to waiver process

Fees may be waived the following school fees for students eligible to receive free or reduced school lunch;

  1. Fees or tuition applicable to courses taken for credit or grade during the summer by a student; except that non-resident students regularly enrolled in another school system may be required to pay fees or tuition for such summer courses; and
  2. Fees required for graduation ceremonies.
     

Fee waiver process for students eligible for free or reduced lunch. 

At the beginning of the school year, each principal shall be responsible for providing to all students and their parents/guardians written notice of the required student fees and the process for fee waiver for students who receive free or reduced price lunches. The parent/guardian of an eligible student must pay for all or a portion of the school fees except to the extent that the fee is waived via the fee waiver process. The application for determining eligibility for the CEP meal program shall be used to verify student eligibility for fee waivers. Written notice of approval or denial of request for fee waivers shall be provided to all parents or guardians. Any denial shall contain specific grounds for denial and an opportunity for the parent/guardian to meet with appropriate school personnel.

Persons collecting fees shall be provided a list containing only the names of those students eligible for waivers and for whom they are responsible for collection fees. Any records related to this program which identifies particular students shall be maintained in strictest confidence.

Fees/fines that may be required of all students

  1. Fines for overdue library books;
  2. Fines for the abuse of school parking privileges;
  3. Charges for lost, damaged, or destroyed textbooks, library books, workbooks, or other school property;
  4. Charges for debts owed the school;
  5. Refundable deposits for locks or other security devices required for protection of school property when used in not-for-credit extracurricular activities or for use of school property for participation in extra-curricular activities;
  6. Costs to participate in not-for-credit extracurricular activities, including sports, optional trips, clubs or social events; and
  7. Tuition for non-resident students.
     

Fines and Withholding of Student Grades for Debts Owed to the School

Students who destroy, damage, or lose school property, including but not limited to buildings, school buses, books, equipment, and records, will be responsible for the actual cost of replacing or repairing such materials or equipment.2

The grade cards or progress report, diploma or transcript of a student who is responsible for vandalism or theft or who has otherwise incurred a debt to a school may be held until the student or the student’s parent/guardian has paid for the damages. When the student and parent are unable to pay the debt, the district shall provide a program of voluntary work for the minor. Upon completion of the work, the student’s grades grade card or progress report, diploma, and/or transcripts shall be released. Such sanctions shall not be imposed if the student is not at fault.3 Nothing in this subparagraph authorizes a school official to limit the rights of parents to have access to their child’s educational records pursuant to the Family Educational Rights and Privacy Act.

Failure to remit the cost of replacing or repairing such materials or to make satisfactory arrangements with the administration for payment may result in suspension of the student. If payment is not remitted, the matter will be referred to the Board for final disposition. Students or parents shall be afforded the opportunity to appear and be heard if the student or parent disputes the debt, the amount of the debt or the application of sanctions.

Textbooks are available free to students as a loan. Parent(s) will accept full responsibility for the proper care, preservation, return, or replacement of textbooks issued to the student(s). The condition of each book and a book number shall be recorded by the teacher issuing it.

The life of the book is considered to be six (6) years. Charges for lost books will be the remaining life of the book. Damage fines will be based on the wear beyond that normally expected for one year. For one year’s wear, there will be no charge.

Fines may be assessed for overdue, damaged, lost library books. In no event will the fine exceed the current cost of replacing the book.

School club, classes and school organizations

Each club, class, or school related organization that charges students a fee will be required to prepare an annual income and expense statement which summarizes the activity of their particular account. The income and expense statement should include, but not limited to, the following:  beginning balance, the total amount collected, an itemized listing of what the money was spent on and the balance on and at the end of the year.

The principal shall be responsible for maintaining copies of all correspondence relating to this program, and any individual may review how the money is spent at any time.

Prior to the beginning of school each year, the Board, upon the recommendation of the Principals and Director of Schools, shall approve all student fees for the upcoming school year. Additional fees may be approved during the year as needed.

The Director of Schools shall be responsible for maintaining copies of all correspondence relating to this program. No employee may charge a student for any service rendered on the school premises. Tutoring one’s own student for pay is prohibited.

__________________________________

Legal References:

  1. TCA 49-6-3001 (A); TCA 49-2-110 (c).
  2. TCA 37-10-101 through TCA 37-10-102
  3. TRR/MS 0520-4-3.03 (13)
  4. TCA 49-2-114

JSA - Pictures and Class Rings

Issued Date:  08/23/12
 
Issued Date:  11/01/95


 

Pupil pictures may be taken and sold to pupils in accordance with procedures established by the Director.

High school students shall be allowed to purchase pins and rings through the school.

JT - Student Access to Electronic Media

Issued Date:  06/28/12
 
Rescinds:  10/27/11
 
Issued Date:  07/23/09
 
 

Warren County Schools recognizes that the internet and other new technologies will shift the manner in which information is accessed, communicated, and transferred.  These new technologies will alter the nature of teaching and learning.  Access to the internet will allow pupils and employees to explore databases, libraries, Internet sites, bulletin boards and the like while exchanging information with individuals throughout the world.  Warren County Schools supports access by pupils and employees to these information sources and the potential they have to enhance students’ educational experiences, but it reserves the right to limit in-school use to materials appropriate to educational purposes.

Warren County Schools also recognizes that internet will allow pupils access to information sources that have not been pre-screened by educators using School System approved standards.  While technology will make its best efforts to monitor use of school computer networks/computers, the School System cannot monitor users at all times and cannot guarantee that users will not access inappropriate materials.  The School System therefore adopts the following standards of conduct for the use of computer network/computers, including electronic mail communications, and declares unethical, unacceptable and illegal behavior in violation of these standards, and said behavior will serve as just cause for taking disciplinary action, limiting or revoking network access privileges, and/or instituting legal action.

Warren County Schools provides access to computer network/computers for educational purposes only, and, for employees, for purposes related to job performance.  Warren County Schools retains the right to restrict or to terminate access to the computer network/computers at any time, for any reason.  Warren County Schools retains the right to have district personnel monitor network activity, in any form necessary, to maintain the integrity of the network and to ensure its proper use.

Definitions

For the purposes of this policy, the following definitions shall apply:

1.  Computer Network/Computers consist of any school managed or owned computer equipment or systems, including, but not limited to, networks, hard drives, servers, peripherals, printers, networking systems, devices, all electronic documents, video, voice and data networks, routers, storage devices, and classrooms equipped with such.  Computer Network/Computers shall also include electronic communications which shall be defined as and include the use of information systems in the communicating, posting, or obtaining of information or materials by way of electronic mail, bulletin boards, Internet, or other such electronic tools.

2.  User is any individual, with or without authorization, who utilizes the District’s computing system from any location.

Standards for Use of Computer Networks

It is understood that computer networked services are provided exclusively for educational purposes. 

Educational purposes are those that are related to or necessary to prepare for or to complete lessons or classroom assignments, and, for employees, those purposes related to job performance.  Users will adhere to the standard of conduct required in the classroom and will follow the regulations posted in the computer lab.  Users are prohibited from engaging in the following conduct and shall be subject to discipline and/or legal action for such conduct:

1.  Using the computer network/computers for illegal activities or in support of illegal activities.  Illegal activities are defined as activities which violate federal, state, and local laws or regulations.

2.  Using the computer network/computers in a way that violates existing District policy.

3.  Using the computer network/computers for obscene purposes or to obtain or transmit obscene materials.  Obscene materials are those that appeal to the prurient interest, depict sexual conduct in a patently offensive way, and lack serious literary, artistic, or scientific value.

4.  Using the computer network/computers to send or display lewd, indecent, or vulgar speech or materials.

5.  Using the computer network/computers to send or display harassing, demeaning, or offensive speech or materials.

6.  Using the computer network/computers to engage in activities that could materially or substantially interfere with the operation of the school, the school’s educational mission,  or other students’ rights.

7.  Using the computer network/computers to violate copyrights, trademarks, an individual’s right of publicity, any form of intellectual property, license agreements, or other contracts.

8.  Displaying any personally identifiable information about students including name, address, photographs, social security number, or other personal characteristics that would make the student easily identifiable without obtaining prior parental consent.

9.  Users may not forward or post chain letters or engage in "spamming". Spamming is sending an annoying or unnecessary message to a large number of people.

10.  Students will not download files unless approved by their teacher.

11.  Using the computer networks/computers in a manner that:

a.  Intentionally disrupts network traffic or crashes the network;

b.  Degrades or disrupts equipment or system performance.  Examples of conduct that degrade or disrupt equipment or system performance include, but are not limited to, the following activities: tying up shared computing resources for excessive game playing or other trivial applications; sending unnecessary or excessive mail or messages; printing of excessive copies of documents, files, images or data; deliberately running grossly inefficient programs when more efficient choices are available; creating, sending, or forwarding electronic chain letters;

c.  Uses the computing resources of the school district for political or commercial purposes, financial gain, or fraud;

d.  Steals data or other intellectual property;

e.  Gains or seeks unauthorized access to files of others or vandalizes the data of another user;

f.  Forges electronic mail messages or uses an account owned by others;

g.  Invades the privacy of others.  Users will not use the network to obtain private information about others, post private information about another person, or re-post a message that was sent to them privately without permission of the person who sent the message;

h.  Posts anonymous messages;

i.  Possesses any data which is in violation of this policy; and/or

j.  Engages in other activities that do not advance the educational purposes for which the computer network/computers are provided.

k.  Uses outside software without the prior approval of the school’s technology coordinator or system administrator.

Users will be personally charged for any unauthorized costs incurred in their use of the computer network/computers and held responsible for any damages caused by their intentional misuse of the computer network/computer equipment.

Users are required to report any evidence of a violation of these rules to school authorities and employees are expected to ensure to the best of their abilities that students use the computer network/computers in accordance with this policy.

The District will fully cooperate with any local, state or federal agency in any investigation concerning or relating to misuse of the District’s computer network/computers.

Aside from this policy, use of the computer network/computers by students and employees will be governed by the District’s existing policies and, for employees, the existing Collective Bargaining Agreement specifically as it relates to professional conduct.

Filtering

As required by law and in recognition of the need to establish a safe and appropriate computing environment, the District will use filtering technology to prohibit access, to the degree possible, to objectionable or unsuitable content that might otherwise be accessible via the Internet.

E-MAIL

Users with network access shall not utilize district resources to establish electronic mail accounts through third-party providers or any other nonstandard electronic mail system. All data including e-mail communications stored or transmitted on school system computers shall be monitored. Employees have no expectation of privacy with regard to such data. E-mail correspondence may be a public record under the public records law and may be subject to public inspection. Teachers/Staff will be provided with a district provided email account through our Internet Provider.  This e-mail account should only be used for educational purposes related to your assigned job. Students will not be provided ENA email accounts.  They are only allowed to use an external filtered e-mail account.  These accounts will be monitored by a teacher or an administrator within the school that the student attends. This will be provided to grades 5-12.

Disciplinary Action for Violation of Acceptable Use Policy

Any violation of District policy and rules may result in a loss of District-provided access to the Internet.  Violations may result in additional disciplinary action, including suspension and expulsion.  When applicable, law enforcement agencies will be contacted regarding potential illegal activities.  Specifically, individuals violating this policy shall be subject to appropriate discipline which could include, but which is not limited to,

a.  Use of network only under direct supervision;

b.  Suspension of network privileges;

c.  Revocation of network privileges;

d.  Suspension of computer privileges;

e.  Revocation of computer privileges;

f.  For students, suspension or expulsion from school;

g.  For employees, letters of reprimand, increment withholding, loss of employment; and/or

h.  Legal action and prosecution by the authorities.

Standards for the Promotion of Online Safety for Students

While the Internet offers a variety of opportunities to enhance students’ educational experiences, there are certain risks associated with the Internet created by other users.  Students are required to adhere to the following guidelines regarding safety.  Any individual who fails to adhere to these guideline will have his/her network privileges revoked.

1. Users are prohibited from disclosing personal information such as addresses, phone numbers, pictures, or the name and location of the school without the permission of a teacher and a parent.

2. Users are obligated to disclose to a teacher or parent any information or electronic messages which

make them uncomfortable.

3. Users shall never meet in person with someone they have met online without first receiving permission from a parent.  Warren County Schools does not condone such meetings and strongly suggests that they do not occur.

4. Users shall report any security problems, such as a gap in system or network security, to a teacher or system administrator.

5. Users shall set a password for their account to protect it from unauthorized use.  The password should be difficult to guess and should be changed on a regular basis to assure the continued security of the account.  Users should never divulge their passwords and will be held accountable for the consequences of intentionally or negligently disseminating this information.

6. All teachers will attend an in-service yearly (whether it be provided online or a system wide in-service speaker) providing training on Internet Safety.

7. Teachers will integrate Internet Safety into the instruction of students using the iSafe curriculum which provides videos, activity sheets and curriculum plans for Internet Safety. Instruction will provide an education for minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, cyberbullying awareness, and response.

8. An orientation to Internet Safety will be provided to the parents/guardians through Internet Sites linked from our District Website, Parent/Teacher Conferences, and seminars provided by our local phone company.

9. The board shall provide reasonable public notice of, and at least one (1) public hearing or meeting per school year to address and communicate its internet safety measures.

Privacy

Individuals should have no expectation of privacy with respect to their files on Warren County Schools provided computer network/computers.  All data stored or transmitted or accessed by users, including E-mail, can and will be monitored by the Administration.

Due Process

In the event there is an allegation that a student has violated the Acceptable Use Policy, that student will be provided with a written notice of the alleged violation and an opportunity to present an explanation before a District administrator or School Administrator.  A hearing will be provided when required by District policy or the applicable statutes and regulations governing discipline of students.

Employee violations of the Acceptable Use Policy will be handled in accordance with District policy and the current Collective Bargaining Agreement.

Intellectual Property and Plagiarism

Because certain works found on the Internet are protected by copyright, trademark, and other forms of intellectual property, employees will either request permission from the owner of the intellectual

property rights prior to using any materials obtained on the Internet, or the employee will consult with the administration to determine whether the materials may be used without receiving permission based on certain exceptions to intellectual property rights as set forth in the relevant laws.  Teachers will instruct students to adhere to the same guidelines.  Users will be held personally liable for any of their own actions that violate another party’s intellectual property rights.

District policies on plagiarism will govern the use of materials accessed through the Internet.  Teachers will instruct students as to the definition of plagiarism and the proper method to cite to materials.

The employer retains exclusive rights of ownership of work prepared by an employee within the scope of his or her employment.

The district web site is a “closed forum” for district use only, to be used for the sole purpose of transmitting information to the public.

Responsibility for Damage Suffered

The Warren County School District makes no warranties of any kind, expressed or implied, for the Internet access it provides.  The District will not be responsible for any damage users suffer including, but not limited to, loss of data or interruption of service.  The District will also not be responsible for the accuracy or quality of the information obtained through or stored on the system.  Warren County Schools will not be responsible for financial obligations arising from the unauthorized use of the system.

Review

Every two years this policy will be reviewed by a panel selected by the Warren County Schools Technology Department and revised if necessary.

Consent Requirement

No student or employee shall be allowed to use the District-provided computer network unless they have filed an executed consent form with the principal.  Guests to the school must also sign a consent form.  Consent forms are available from the main office.  Anyone using the system without first executing a consent form will be deemed to have consented to the principles embodied in this policy.

 

 

Warren County School District

Student Acceptable Use Policy Agreement Form

 

The following must be completed by all Students prior to any use of Technology Resources.

  1. I acknowledge that I have received, read and fully understand the Warren County School District’s Acceptable Use Policy.
  2. I understand that use of the District’s “technology resources”, such as the District’s computers, network, e-mail, website and Internet access is designed for educational purposes only.
  3. I agree to immediately report any misuse of the District’s technology resources to a teacher or the principal of the school where the infraction occurred, or where I am based.
  4. I understand that my violation of Warren County School District’s Acceptable Use Policy may result in the restriction, suspension or cancellation of access privileges and may result in other disciplinary action, civil liability or criminal prosecution by the appropriate authorities.
  5. I certify that the information contained in this form is true and accurate.

 

 

Student Signature:  _______________________________________ Date: ____________________

 

Parent Signature: _________________________________________ Date: ____________________

(If under 18 years of age)

 

Home Address: ____________________________________________________________________

 

Home Phone Number: _______________________

 

Homeroom Teacher’s Name:  ________________________________________

 

NOTE:  This policy applies to all student(s) who are provided with e-mail, network, or Internet access by the Warren County School District.

JTA - Cyberbullying

Issued Date:  05/26/11


 
Warren County School District provides the electronic infrastructure and supporting software and communication devices to enhance students’ education.  Other uses of this technology, specifically the harassment or bullying of fellow students, will not be tolerated.  To access the school district’s technology resources, students must adhere to the following policy.

Cyberbullying in schools is relatively new, paralleling the proliferation of electronic communication devices.  Just like traditional bullying, cyberbullying can continue off campus.  Bullying and cyberbullying can persist at any time of the day or week and be broadcast to a much larger audience.

Bullying—in any form—will not be tolerated on school grounds.  It disrupts the learning environment and adversely affects the quality of a student’s education.  It harms the victim, the students exposed to it, and, in many cases, the actual bully.  Since the advent of the Internet and personal electronic communication devices, bullying has expanded into cyberbullying. 

Cyberbullying is defined as the use of information and communication technologies-- such as e-mail, cell phone, and page text messages, instant messaging and defamatory personal Web sites and online personal polling sites—to support deliberate, hostile behavior intended to frighten or harm others.  Whereas traditional bullying was limited to direct confrontations, cyberbullying can happen anytime and be much more far reaching.  When harassing language or pictures are posted to the Internet, the words and images can stay forever, which affects the victim far into the future.  To that end, this school district has adopted the following policy to address this abuse of electron communication technologies, whether the actions occur at school or off campus.

  1. Any student who uses a school-provided communication device (including a computer or computer network (a) with the intent to intimidate, harass or coerce another person, or (b) to use vulgar, obscene, profane, lewd or lascivious language to communicate such harassment, or (c) to threaten an illegal or immoral act shall be subject to school disciplinary procedures.
  2. Any student who uses a personal communication device on school grounds or at a school-related function (a) with the intent to intimidate, harass or coerce another person, or (b) to use vulgar, obscene profane, lewd or lascivious language to communicate such harassment, or (c) to threaten an illegal or immoral act shall be subject to school disciplinary procedures.
  3. In any instance in which cyberbullying creates a climate of fear and/or causes a substantial disruption of the work of the school or impinges on the rights of other students, the person committing the act shall be subject to school disciplinary proceedings.

Any violation of these regulations shall result in loss of computer-system privileges and may also result in appropriate disciplinary action, as determined by school board policy, or possible prosecution through the judicial system.

Student s and staff are required to report to designated staff any incidents of cyberbullying about which they are aware.  Reports may be made anonymously.  Designated staff will investigate all reports, using electronic communication records currently kept by the school district and recommend the school’s next course of action.

This policy shall be published in the parent/student handbook distributed annually to every student.

Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of cyberbullying.

__________________________________

Legal Reference:

  1. TCA 49-6-4102