Warren County Schools, TN

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Warren County Middle School Auditorium Roof Replacement Bid 06/01/23


PDF Bid Specifications



Warren County Schools, Owner, will receive separate, sealed Bids for the project entitled, "Roof Replacement – Middle School Auditorium," at the Office of Warren County Financial Management Committee, C/O Warren County Finance Department, Warren County Administrative Office Building, 201 Locust Street, Suite 2, McMinnville, Tennessee 37110, until 2:00 P.M., CDT, Thursday, June 1, 2023 and then at said office, bids will be publicly opened. 

A Pre-Bid Meeting will be held on Tuesday, May 23, 2023 at 10:00 A.M., CDT at Warren County Middle School (ALL PARTIES SHALL CHECK IN AT OFFICE).

The Instructions to Bidders, Form of Bid, Form of Contract, Plans, Specifications, Form of Bid Bond, Performance and Payment Bond and other Contract Documents may be examined at the following locations:

Richard C. Rinks & Associates, Inc., 30 North Jefferson, Cookeville, TN

All Contractors must be licensed under the provisions of the current Contractor's Licensing Act of Tennessee and shall be thoroughly familiar with all the provisions of said Act.  All Bidders must comply with Tennessee Code Annotated, Title 62, in particular Chapter 6 regarding preparation of the Bid Envelope.  Each Contractor shall submit his Bid in accordance with the requirements of the Licensing Act; in particular, giving his name, address, license number, license expiration date, the part of the classification of the license applying to the bid and the license dollar limitation, and shall mark the project bid for "Project Name," location of project, and the time, date and place of bid opening.  Any Mechanical, Electrical, Plumbing or Roofing Contractor whose bid shall exceed $25,000.00 is required by the Licensing Act to be licensed with the State Board for Licensing Contractors.

Copies of Plans and Specifications may be obtained at the office of the Designer, located in Cookeville, upon non-refundable payment of $50.00 for each set. There is no fee for electronic copies of Plans and Specifications.

Warren County Schools reserves the right to waive any informality or to reject any or all bids.  Each Bidder must deposit with his Bid Security in the amount of 5 percent of his Bid in the form and subject to the conditions provided in the Instructions to Bidders.  100% Performance and Payment Bonds will be required.  No Bidder may withdraw his bid within 60 days after the actual date of the opening thereof.

The Warren County Financial Management Committee reserves the right to accept or reject any or all bids, to accept or reject any item thereon, to waive any irregularities in the bid or bidding and/or to abandon or postpone this project without any obligation to bidders. The Warren County Financial Management Committee will act as sole judge of the merit and qualifications of vendors and materials offered and accept whatever bid deemed to be in the best interest of Warren County. No bidder may withdraw their bid for a period of sixty (60) days after date set for opening of bids. The Financial Management Committee reserves the right to increase or decrease quantities.

Employees of the selected contractor must have a sexual predator background check performed prior to entering any Warren County school grounds as per Tennessee Code Annotated Section 49-5-413.

In case of tie bids, Warren County, Tennessee reserves the right to negotiate with bidders. By submission of this bid, the vendor agrees to all terms and condition stated therein.

No bids may be sent via e-mail or fax. Bidders shall enclose two (2) copies of the bid and note the bid submitted (i.e. Roof Replacement – Middle School Auditorium) on the outside of any shipping envelope if the bid envelope is contained inside.

Bids will be awarded accordingly as prescribed by law, which states "lowest and best." A Supreme Court ruling states that the discerning of best lies solely on those requesting the bid and not the bidder. No bidder may withdraw their bid for a period of sixty (60) days after date set of opening of the bids.

                                                                                                                              PUBLIC NOTICE                                                                                                                                   TITLE VI OF THE 1964 CIVIL RIGHTS ACT

"No person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.''

Bids must be received by 2:00 P.M., CDT, Thursday, June 1, 2023 to be considered. Please return sealed bids to: 

Warren County Financial Management Committee                                                                                                                                                                          C/O Warren County Finance Department                                                                                                                                                                                            Warren County Administrative Office Building                                                                                                                                                                                    201 Locust Street, Suite 2                                                                                                                                                                                                                      McMinnville, Tennessee 37110

Pursuant to T.C.A. § 50-9-114, Warren County, Tennessee has adopted a Drug & Alcohol Testing Program and is required to include this information in our bid specifications. Warren County, Tennessee requires Alcohol and Controlled Substances testing for Safety-Sensitive Positions as required by the Federal Omnibus Transportation Employee Act of 1991 and related United States Department of Transportation rules and regulations set forth in 49 CFR Federal Regulations Parts 40 and 382. BIDDERS MUST SUBMIT AN AFFIDAVIT THAT THE BIDDER OPERATES A DRUG AND ALCOHOL TESTING PROGRAM WITH REQUIREMENTS AT LEAST AS STRINGENT AS THAT OF THE PROGRAM OPERATED BY WARREN COUNTY. TENNESSEE.


This institution is an equal opportunity provider and employer

If you wish to file a Civil rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http:www.ascr.usda.gov .complaint filing file. html, or at any USDA office, or call (868) 632-9992 to request the form. You may also write a letter containing all the information requested in the form. Send your completed complaint form or letter to us by mail at E. S. Department of Agriculture, Washington D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.