PDF Bid Specifications

NOTICE TO BIDDERS

 

Sealed bids, subject to the conditions contained herein, will be accepted by the Warren County Financial Management Committee at the Warren County Administrative Building, Office of the Finance Department, 201 Locust Street, Suite 2, McMinnville, Tennessee, 37110, up to but no later than 2:00 P.M. Central Time on Thursday, May 4, 2023 and then publicly opened and read for octane gasoline and diesel fuel for the Warren County School System and Warren County Government.                                                   

No bids may be sent via e-mail or fax. Bidders shall enclose two (2) copies of the bid and note the bid submitted (i.e.
Octane Gasoline and Diesel Fuel Bid) on the outside of any shipping envelope (FedEx, UPS, etc.) if the bid envelope is contained inside.

For bid specifications or more information regarding bids, please contact David Northcutt, Maintenance Supervisor, at (931)-668-1246 ext. 12004, or by email at northcuttd@warrenschools.com or Finance Department employee Charles Johnson at (931)-473-2381 Ext. 1006 or by email at cjohnson@warrencountytn.gov. Copies of this bid are on file and may be obtained at the Warren County School’s Administrative Offices or by accessing the website at www.warrenschools.com or www.warrencountytn.gov and clicking the link for current bids.

Employees of the selected contractor must have a sexual predator background check performed prior to entering any Warren County school grounds as per Tennessee Code Annotated Section 49-5-413.

Bids will be awarded accordingly as prescribed by law, which states “lowest and best.” A Supreme Court ruling states that the discerning of best lies solely on those requesting the bid and not the bidder.  No bidder may withdraw his bid for a period of sixty (60) days after date set for opening of the bids.                                                                                                                                                                                                                            

The right is reserved as the interest of Warren County, Tennessee may require to accept or reject any or all bids received, to accept or reject any item thereon, to waive any informalities in bidding, and/or to abandon or postpone this project without any obligation to bidders. The Warren County Financial Management Committee will act as sole judge of the merit and qualifications of vendors and materials offered and accept whatever bid deemed to be in the best interest of Warren County.  In case of tie bids, Warren County, Tennessee reserves the right to negotiate with bidders.

 

WARREN COUNTY FINANCIAL MANAGEMENT COMMITTEE

Justin Cotten, Finance Director

Terry Bell, County Executive

PUBLIC NOTICE

TITLE VI OF THE 1964 CIVIL RIGHTS ACT

 

“No person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.”

Bids must be received by May 4, 2023 at 2:00 P.M. Central Time to be considered.

Please return sealed bids to:   Warren County Financial Management Committee                                                                                                                                                                          Office of the Finance Department                                                                                                                                                                                                                       Warren County Administrative Office Building                                                                                                                                                                                            201 Locust Street, Suite 2                                                                                                                                                                                                                                          McMinnville, Tennessee  37110

Pursuant to T.C.A. 50-9-114, Warren County, Tennessee has adopted a Drug & Alcohol Testing Program and is required to include this information in our bid specifications.  Warren County, Tennessee requires Alcohol and Controlled Substances testing for Safety-Sensitive Positions as required by the Federal Omnibus Transportation Employee Act of 1991 and related United States Department of Transportation rules and regulations set forth in 49 CFR Federal Regulations Parts 40 and 382. BIDDERS MUST SUBMIT AN AFFIDAVIT THAT THE BIDDER OPERATES A DRUG AND ALCOHOL TESTING PROGRAM WITH REQUIREMENTS AT LEAST AS STRINGENT AS THAT OF THE PROGRAM OPERATED BY WARREN COUNTY, TENNESSEE