Warren County Schools, TN

 "One Team, One Goal, High Levels of Learning for All"

West Elementary Electrical Upgrades. 1/29/19

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 Separate sealed bids for West Elementary Electrical Upgrades will be received by the Warren County School System, McMinnville, Tennessee at the Warren County Finance Office, 201 Locust Street; Suite 2, McMinnville, TN  37110 up to but no later than 2:00 P.M. CST, local time, on Tuesday, January, 29, 2019 at which time the bids will be publicly opened and read aloud.

No bids may be sent via e-mail or fax. Bidders shall note the bid submitted (i.e. Warren County Schools West Elementary Electrical Upgrades) on the outside of both the shipping envelope (FedEx, UPS, etc.) and the sealed bid envelope contained inside or the bid will not be opened.

A mandatory Pre-Bid will be held at 9:30 A.M. CST, local time, on Thursday, January 17, 2019 at West Elementary school, 400 Clark Blvd., McMinnville, TN 37110.  The site may not be available any time beyond this date for access prior to bid.  Prospective bidders should report to the Main Office for sign-in.

Project consists of the following:

West Elementary Electrical Upgrades to replace the main electrical switchboard add panelboards throughout the school, and replace door hardware on the main electrical room door..

The Instructions to Bidders, Form of Agreement, Drawings, Specifications, Forms of Bid Bond, Performance and Payment Bonds, and other bidding instruments may be examined at Warren County Schools Maintenance Office at 345 Pioneer Lane, McMinnville, TN and the following location:     

301 Industrial Blvd.                                                                 
Tullahoma, TN  37388                                                             
(931) 454-9940                                                                  

Copies may be obtained at the office of OLIVER LITTLE GIPSON ENGINEERING, INC., upon the NON-REFUNDABLE payment of $50.00 for each printed set or $10.00 for each CD containing PDF's of contract documents. Electronic documents can be downloaded for free by contacting Mark Friedman at or (931)454-9940.  The county reserves the right to waive any informality and to reject any or all bids.

All Bidders must be licensed contractors in the State of Tennessee in strict accordance with State regulations. No bid will be opened unless the outside of the sealed envelope containing the bid provides the following information: the name, license number, the date of the license’s expiration, and the classification of the contractors applying to the bid for the prime contract and for electrical, plumbing, heating, ventilation, and air conditioning contracts (if applicable to the project), except when the bid is in an amount less the twenty-five thousand dollars ($25,000). When the bid is less than twenty-five thousand dollars ($25,000), the name of the contractor only may appear on the outside of the envelope containing the bid, and upon opening the envelope, if such bid is in excess of twenty-five thousand dollars ($25,000), the same shall automatically be disqualified. Prime contractor bidders who are to perform the electrical, plumbing, heating, ventilation and air conditioning (if applicable to the project) must be so designated upon the outside of the envelope. Failure of any bidder to comply therewith shall void such bid and the envelope containing such bid shall not be opened or considered. In the case of joint ventures bids, each party submitting the bid must provide this information. All Bidders shall comply with the Contractors Licensing Act of 1976 and as amended (TCA Title 62). All Bidders shall comply with the Tennessee Contractor’ License law Section 62-6-119 (Bid documents-Required disclosure by bidders) when submitting bids.

All bidders shall adhere to Title VI of the Civil Rights Act enacted in 1964 which states that “No person in the United States shall, on grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or subjected to discrimination under any program or activity receiving federal financial assistance, state of Tennessee funding, and/or Warren County funding.

All bids must be made out on the Bid Form bound in the contract documents, and the Bid Form should not be detached from the contract documents. Bids will not be opened from Bidders who have not obtained the contract documents from the Engineer and are not on the bidders list. With the bid, each Bidder must deposit security in the amount of five percent (5%) of the amount of the bid, subject to the conditions stated in the Instructions to Bidders. A Performance Bond and a Payment Bond, each in the amount of one hundred percent (100%) of the contract amount will be required for the successful Bidder. No Bidder may withdraw his bid within sixty (60) days after the actual date of the opening.

Employees of the selected contractor must have a sexual predator background check performed prior to entering any Warren County school grounds as per Tennessee Code Annotated Section 49-5-413.

Justin Cotten, Finance Director
Jimmy Haley, County Executive

Bids must be received by January 29, 2019 at 2:00 P.M. Central Time to be considered.

Please send sealed bids to:  Warren County Financial Management Committee
Office of the Finance Department
Warren County Administrative Office Building
201 Locust Street, Suite 2
McMinnville, Tennessee 37110  

Pursuant to T.C.A. § 50-9-114, Warren County, Tennessee has adopted a Drug & Alcohol Testing Program and is required to include this information in our bid specifications.  Warren County, Tennessee requires Alcohol and Controlled Substances testing for Safety-Sensitive Positions as required by the Federal Omnibus Transportation Employee Act of 1991 and related United States Department of Transportation rules and regulations set forth in 49 CFR Federal Regulations Parts 40 and 382.  BIDDERS MUST SUBMIT AN AFFIDAVIT THAT THE BIDDER OPERATES A DRUG AND ALCOHOL TESTING PROGRAM WITH REQUIREMENTS AT LEAST AS STRINGENT AS THAT OF THE PROGRAM OPERATED BY WARREN COUNTY, TENNESSEE.